HomeMy WebLinkAbout*05-21-2013 CC Agenda REGULAR MEETING
Tuesday,May 21, 2013
DUBLIN CIVIC CENTER, 100 Civic Plaza
DUBLIN CITY COUNCIL
AGENDA
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City Councilmembers less than 72 hours prior to a City Council Meeting, as soon as it is so delivered
The packet is available in the City Clerk's Office and also at the Dublin Library.
CALL TO ORDER & CLOSED SESSION 6:30 P.M.
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 5501 DeMarcus Blvd., Unit 365, Dublin, CA
Agency negotiator: Joni Pattillo, City Manager
Negotiating party: Judy Lu
Under negotiation: Price and terms of payment
REGULAR MEETING 7:00 PM
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE TO THE FLAG
2. REPORT ON CLOSED SESSION
3. ORAL COMMUNICATIONS
3.1. Report on the Year-End Results for the 4 R's Challenge
The City Council will receive a report on the activities of the Dublin Unified School District (DUSD)
recycling contest for elementary schools and recognize the year-end top recyclers.
STAFF RECOMMENDATION:
Receive the report and present recognition plaques and prize money to Dougherty Elementary,
Frederiksen Elementary, Murray Elementary and Wells Middle School for their recycling efforts.
3.2. Recognition of Achievement- Rhea Mitr, National Geographic California State Bee
The City Council will recognize Quarry Lane fifth grader, Rhea Mitr, for her third place victory in the
National Geographic California State Bee.
STAFF RECOMMENDATION:
Receive the presentation.
3.3. Report on 2013 Dublin Pride Week Activities
The City Council will formally recognize the contributions made by various individuals and
organizations that helped make the 2013 Dublin Pride Week a successful community event. The City
Council will also recognize the Dublin Pride Week Poster Contest and Essay Contest winners.
STAFF RECOMMENDATION:
Receive the 2013 Dublin Pride Week activities report, recognize the sponsors and the poster and essay
contest winners.
May 21,2013 Dublin City Council Agenda Page 1 of 5
3.4. Presentation on the Little League Challenger Division Program
Mr. Dave Wetmore, Administrator of Little League District 57, will make a presentation to the City
Council on the Little League Challenger Division program. The 9th Annual Western Region Challenger
Jamboree will be held in Dublin on May 25, 2013. This annual tournament attracts scores of teams from
across the western United States and Canada.
STAFF RECOMMENDATION:
Receive the presentation.
3.5. Recognition of Achievement—Dublin High School Boys' Basketball Team
The City Council will recognize the Dublin High School Boys' Basketball team for their achievements
as Diablo-Foothill Athletic League Champions, North Coast Section Division II Finalists, and Northern
California Division II Finalists.
STAFF RECOMMENDATION:
Receive the presentation.
3.6. Youth Advisory Committee Annual Report
The Youth Advisory Committee will present an Annual Report on the Youth Advisory Committee's
activities and accomplishments during the 2012-2013 term.
STAFF RECOMMENDATION:
Receive the report.
3.7. Youth Advisory Committee Appointments
The Mayor is recommending the appointment of three middle school and ten high school youth, along
with three alternates and one adult At-Large Community member to the Youth Advisory Committee for
the term of June 2013 through May 2014.
STAFF RECOMMENDATION:
Confirm the Mayor's recommended appointments to the Youth Advisory Committee.
3.8. Appointment of Student Representative to Parks and Community Services Commission
The Mayor is recommending the appointment of Dublin High School student, Vivian Sung, as the
Student Representative to the Parks and Community Services Commission for the term of July 2013
through June 2014.
STAFF RECOMMENDATION:
Confirm the Mayor's recommended appointment of Vivian Sung as the Student Representative to the
Parks and Community Services Commission for the term of July 2013 through June 2014.
3.9. 2013 Business Anniversary Awards
The City Council will recognize those businesses that have been in Dublin 20, 25, 30, 35, 40, 45 and 50
years.
STAFF RECOMMENDATION:
Recognize those businesses that have been in Dublin 20, 25, 30, 35, 40, 45 and 50 years.
3.10 Public Comments
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and dearly state your
name for the record. COMMENTS SHOULD NOT EXCEED THREE(3)MINUTES. In accordance with State Law, no action or discussion
may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or
may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk's Office
related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY
discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action.
Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input
may request the Mayor to remove the item.
4.1. Minutes of the Special City Council Meeting of April 30, 2013, and the Regular City Council
Meeting of May 7, 2013
The City Council will consider approval of the minutes of the Special City Council meeting of April 30,
2013, and the Regular City Council meeting of May 7, 2013.
May 21,2013 Dublin City Council Agenda Page 2 of 5
STAFF RECOMMENDATION:
Approve the minutes of the Special City Council meeting of April 30, 2013, and the Regular City
Council meeting of May 7, 2013.
4.2. Conversion from "Yield" Control to "Stop" Control on Portage Road at Maple Drive
The City received a request to convert the existing "yield" control on the Portage Road approach to
Maple Drive into a "stop" control in order to increase traffic safety. Staff has reviewed the request and
found that, to improve traffic safety and circulation, it would be appropriate to install a "stop" control at
this approach.
STAFF RECOMMENDATION:
Adopt Resolution Amending the Dublin Traffic Code to designate a"Stop" control on the Portage Road
approach to Maple Drive.
4.3. Approval of Agreement for Long-Term Encroachment for Landscape and Decorative Pavement
Maintenance at Schaefer Ranch Tract 6765 and Schaefer Ranch Unit 2, Tract 8000 (Schaefer
Ranch Holdings, LLC)
Schaefer Ranch Holdings, LLC has executed an Agreement for Long-Term Encroachment for Landscape
and Decorative Pavement Maintenance for Tracts 6765 and 8000 of the Schaefer Ranch development.
The Agreement provides for the Schaefer Ranch Homeowners' Association to maintain project-related
landscape and decorative pavement features within the public rights-of-way.
STAFF RECOMMENDATION:
Adopt Resolution Approving the Agreement for Long Term Encroachment for Landscape and
Decorative Pavement Maintenance at Schaefer Ranch Tract 6765 and Schaefer Ranch Unit 2, Tract 8000
with Schaefer Ranch Holdings, LLC.
4.4. Check Issuance Report and Electronic Funds Transfers
The City Council will receive a listing of payments issued from April 1, 2013 — April 30, 2013 totaling
$7,886,842.78.
STAFF RECOMMENDATION:
Receive the report.
4.5. Third Quarter Financial Report as of March 31, 2013 for the Adopted Budget and Financial Plan,
2012-13 and 2013-14.
This financial review as of March 31, 2013 provides an update to the City Council through three quarters
of the current fiscal year. Analysis of the revenues collected and all expenditures through March 31,
2013 measures the budget's adherence to the adopted resource allocation plan. The primary focus of the
report is on the General Fund, which accounts for a majority of the City's basic operations.
STAFF RECOMMENDATION:
Receive the Third Quarter Financial Report as of March 31, 2013 for the Adopted Budget and Financial
Plan, 2012-13 and 2013-14 in accordance with California Government Code Section 41004.
4.6. Time Extension for the Traffic Impact Fee Deferral Program and the Transit District Multi-
Family Residential Development Fee Deferral Program
On September 1, 2009, the City Council adopted Resolution No. 127-09, approving a Traffic Impact Fee
(TIF) Deferral Program for non-residential uses as one of several economic incentives to encourage
development in the City. On December 20, 2011, the City Council adopted Resolution No. 215-11,
approving a Transit District Multi-Family Residential Development Fee Deferral Program. Both
programs are set to expire on June 30, 2013. Staff is recommending two-year extensions for both
programs of June 30, 2015 and that the TIF fee payment date be changed to June 30, 2017 (two years
following the completion of the program).
STAFF RECOMMENDATION:
Adopt Resolution Extending the Time Period for the Traffic Impact Fee Deferral Program, and adopt
Resolution Extending the Time Period for the Transit District Multi-Family Residential Development
Fee Deferral Program.
May 21,2013 Dublin City Council Agenda Page 3 of 5
4.7. Appointing Directors to ABAG PLAN, Corporation to represent the City of Dublin and Amending
Resolution 168-05 to Update the City of Dublin Risk Management Policy to Include Adopting a
Policy document
The City Council will update employees that are designated as Directors to the Association of Bay Area
Governments Plan (ABAG PLAN, Corporation). The City Council will also consider updating the
City's Risk Management Policy to include adopting a Risk Management Policy document as provided by
ABAG PLAN, Corporation.
STAFF RECOMMENDATION:
Adopt Resolution Rescinding Resolution 170-10 And Appointing Directors To ABAG Plan Corporation
on Behalf of the City of Dublin; and adopt Resolution Amending Resolution 168-05 to Update the City
of Dublin's Risk Management Policy to Include Adopting a Policy Document.
4.8. Approve Purchase of Software and Hardware, and Signal Communications Equipment through
Sole Source Vendors for the Citywide Signal Communications Upgrade Project (CIP—960020)
This item seeks City Council approval for the purchase of software and hardware, and communication
equipment through sole source vendors to implement the Citywide Signal Communications Upgrade
(CIP - 96002).
STAFF RECOMMENDATION:
Authorize Staff to use sole source purchase exceptions as per the City's Municipal Code Section
2.36.100 in procuring software and hardware upgrades, and signal communications equipment from
Western Pacific Signal, LLC and Novani, LLC for the Citywide Signal Communications Upgrade (CIP -
960020) project.
5. WRITTEN COMMUNICATION—None.
6. PUBLIC HEARINGS—None.
7. UNFINISHED BUSINESS
7.1. Summerhill Homes Residential (Dublin Land Company/Summerhill Homes)
General Plan and Eastern Dublin Specific Plan Amendment Study Initiation
The City Council will consider a request to initiate a General Plan and Eastern Dublin Specific Plan
Amendment Study to evaluate a proposal to change the land use designations on the northern 38.9-acres
of the overall 80.1 acre Dublin Land Company property. The project Study Area is located north of
Dublin Boulevard between Tassajara Road and Brannigan Street, including the property along the north
side of Gleason Drive.
The Study would evaluate a proposal to change the land use designation for the Study Area to Medium
Density Residential from the existing land use designations of Neighborhood Commercial, General
Commercial, Medium High Density Residential, High Density Residential, and Public/Semi-Public.
STAFF RECOMMENDATION:
Either adopt Resolution approving the initiation of a General Plan and Eastern Dublin Specific Plan
Amendment Study to evaluate a proposal to change the land use designation of a 38.9-acre area located
north of Dublin Boulevard between Tassajara Road Brannigan Street to Medium Density Residential; or
adopt Resolution denying the initiation of a General Plan and Eastern Dublin Specific Plan Amendment
Study to evaluate a proposal to change the land use designation of a 38.9-acre area located north of
Dublin Boulevard between Tassajara Road Brannigan Street to Medium Density Residential.
7.2. Naming of the Historic Park Mini-Orchard and Emerald Glen Park Rose Garden
The City Council will receive an update on naming the new mini-orchard at the Heritage Park after the
Burton family, and the rose garden at Emerald Glen Park after the McCormick family.
STAFF RECOMMENDATION:
Approve the proposed plans for naming the two park amenities.
May 21,2013 Dublin City Council Agenda Page 4 of 5
7.3. Amendments to the Sewer Capacity Assistance Program
In May 2010, the City established a Sewer Capacity Assistance Program, in partnership with the Dublin
San Ramon Services District, to allocate the City's excess sewer capacity to end users in the City of
Dublin. To date, the maximum contribution per user has been 25 percent of the overall sewer capacity
needs for that user. The City Council will consider revisions to the Program that include establishing
criteria for the allocation of a higher percentage based on user type and location.
STAFF RECOMMENDATION:
Adopt Resolution amending the City's Sewer Capacity Assistance Program and Establishing Criteria for
Program Implementation.
8. NEW BUSINESS
8.1. Site Development Review Amendment for the East County Hall of Justice(Alameda County
Courthouse)
The East County Hall of Justice (ECHOJ) Site Development Review approval was granted by the City
Council on December 15, 2009. The Conditions of Approval and associated City/County Agreement
state that the approval is valid for twenty-four (24) months. In November 2011, the County was granted
an 18-month extension to the approval by the City Council, which will expire on June 15, 2013. The
County is moving forward with the construction of the project, but will not be underway before the SDR
approval expires. The County is requesting a twenty-four month extension, which necessitates a second
amendment to the City/County Agreement.
STAFF RECOMMENDATION:
Adopt Resolution Approving a Second Amendment to the Agreement between the City of Dublin and
the County of Alameda regarding the enforcement of Conditions of Approval for the East County Hall of
Justice.
9. OTHER BUSINESS - Brief INFORMATION ONLY reports from Council and/or Staff, including
Committee Reports and Reports by Council related to Meetings attended at City Expense
(AB1234).
10. ADJOURNMENT—In memory of Staff Sgt. Sean Diamond and our fallen troops.
This AGENDA is posted in accordance with Government Code Section 54954.2(a) .
if requested,pursuant to Government Code Section 54953.2,this agenda shall be made available in appropriate alternative formats
to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990(42 U.S.C. Section 12132),
and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or
accommodation,please contact the City Clerk's Office(925)833-6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life which ensures a safe and secure environment that fosters new
opportunities.
Vision
Dublin is a vibrant city committed to its citizens, natural resources, and cultural heritage. As Dublin grows, it will balance history
with progress, to sustain an enlightened, economically balanced and diverse community.
Dublin is unified in its belief that an engaged and educated community encourages innovation in all aspects of City life, including
programs to strengthen our economic vitality, and support environmental stewardship and sustainability through the preservation
of our natural surroundings. Dublin is dedicated to promoting an active and healthy lifestyle through the creation offirst-class
recreational opportunities,facilities and programs.
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May 21,2013 Dublin City Council Agenda Page 5 of 5