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HomeMy WebLinkAbout*06-04-2013 CC Agenda REGULAR MEETING Tuesday,June 04,2013 DUBLIN CIVIC CENTER, 100 Civic Plaza DUBLIN CITY COUNCIL AGENDA • • Agendas and Staff Reports are posted on the City's Internet Website (www.dublin.ca.gov) • Agendas may be picked up at the City Clerk's Office for no charge, or to request information on being placed on the annual subscription list, please call 833-6650. • A complete packet of information containing Staff Reports and exhibits related to each item is available for public review at least 72 hours prior to a City Council Meeting or, in the event that it is delivered to City Councilmembers less than 72 hours prior to a City Council Meeting, as soon as it is so delivered. The packet is available in the City Clerk's Office and also at the Dublin Library. CALL TO ORDER & CLOSED SESSION 6:30 P.M. I. CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: 1 case. II. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: City Attorney REGULAR MEETING 7:00 PM 1. CALL TO ORDER& PLEDGE OF ALLEGIANCE TO THE FLAG 2. REPORT ON CLOSED SESSION 3. ORAL COMMUNICATIONS 3.1. Introduction of Rich Guarienti as Appointee to the Alameda County Mosquito Abatement District Rich Guarienti will be introduced as the recent City of Dublin appointee to the Alameda County Mosquito Abatement District. STAFF RECOMMENDATION: Welcome Mr. Guarienti. 3.2. Natalie Collier to Participate in the America's National Teenager Scholarship Program The City Council will recognize Dublin High School Senior Natalie Collier for her selection as a participant in the America's National Teenager Scholarship Program (ANTSO) for young women. STAFF RECOMMENDATION: Recognize Natalie Collier for her selection as a participant in the ANTSO Program. 3.3. Recognition of Achievement—Fallon Middle School Cheer Teams The City Council will recognize the Fallon Middle School Competition Cheer Team for placing third at the United Spirit Association Jr. Cheer Nationals (Nationals), and the Fallon Middle School Cheer Stunt Team for placing first at Nationals and being awarded the 2013 USA Jr. Grand National Champion. STAFF RECOMMENDATION: Recognize the Cheer Team. 3.4. Recognition of Achievement—Dublin High School Cheer Team The Dublin City Council will recognize the Dublin High School Cheer Team for their accomplishment in being named 2012-2013 JAMZ High School National Champions. STAFF RECOMMENDATION: Recognize the Dublin High School Cheer Team. 3.5. Public Comments At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE(3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk's Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). June 4,2013 Dublin City Council Agenda Page 1 of 5 4. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item. 4.1. Minutes of the Regular City Council Meeting of May 21, 2013 The City Council will consider approval of the minutes of the Regular City Council meeting of May 21, 2013. STAFF RECOMMENDATION: Approve the minutes of the Regular City Council meeting of May 21, 2013. 4.2. Tralee Village Town Home Affordable Housing Agreement Amendment Shea Homes is seeking an amendment to their Affordable Housing Agreement with the City of Dublin to satisfy the remaining affordable housing obligation for the Tralee Village Town Home project through the payment of in-lieu fees. The in-lieu fee payment would be deposited into the City's Inclusionary Zoning In-Lieu Fee Fund and used for affordable housing programs which further the goals of the City's Inclusionary Zoning Regulations. STAFF RECOMMENDATION: Adopt Resolution Approving an Amended and Restated Affordable Housing Agreement for the Payment of Fees In-Lieu of Constructing Certain Affordable Ownership Units Between the City of Dublin and Shea Homes. 4.3. Approval of the First Amendment to Agreement for Long Term Encroachment for Landscape Features with Sorrento East Tract 7982 (SR Structured Lot Options I, LLC) SR Structured Lot Options I LLC, a Delaware Limited Liability Company (SR Structured Lot Options), and the City of Dublin previously entered into an Agreement for Long Term Encroachment for Landscape Features with Sorrento East Tract 7982, dated March 1, 2011 (Agreement). SR Structured Lot Options has now executed and filed with the City of Dublin a First Amendment to the Agreement to include the landscape area located within the public right-of-way along the Lockhart Street frontage of Kolb Elementary School as a Landscape Feature covered by the Agreement. STAFF RECOMMENDATION: Adopt Resolution Approving the First Amendment to the Agreement for Long Term Encroachment for Landscape Features with Tract 7982. 4.4. Request for Authorization to Use ECS Refining for the Recycling of City Electronic Waste and Surplus Computer Equipment The City generates electronic waste in the form of computers, monitors, printers and other items that have reached the end of useful life. The City strives to dispose of these items in an environmentally responsible manner. It is proposed to use ECS Refining for the recycling of electronic waste identified as beyond the useful life. STAFF RECOMMENDATION: Adopt Resolution Authorizing the use of ECS Refining for the recycling of City electronic waste and surplus computer equipment. 4.5. Authorizing the Filing of an Application for Funding Assigned to Metropolitan Transportation Commission and Committing Any Necessary Funds and Stating Assurance to Complete the Dublin Boulevard Street Resurfacing Project Staff is applying for $470,000 from the Metropolitan Transportation Commission (MTC) for the federal One Bay Area Grant Local Street and Roads (OBAG-LSR) program to resurface Dublin Boulevard between San Ramon Road and Village Parkway. In order for the funds to be programmed, the City Council is requested to adopt a Resolution authorizing the filing of an application for funding assigned to MTC and committing any necessary funds and stating assurance to complete the Dublin Boulevard Street Resurfacing Project. STAFF RECOMMENDATION: Adopt Resolution Authorizing the filing of an application for funding assigned to Metropolitan Transportation Commission and committing any necessary matching funds and stating the assurance to complete Dublin Boulevard Street Resurfacing Project. June 4,2013 Dublin City Council Agenda Page 2 of 5 4.6. Adoption of an Appropriations Limit for Fiscal Year 2013-2014 Each year the City Council is required by State Law to adopt an Appropriations Limit (Limit) in conjunction with the annual Budget process. The Fiscal Year 2013-2014 Appropriations Limit is calculated by multiplying the adopted Limit for the prior year by a set of factors to create a new limit. The Appropriations Limit for Fiscal Year 2013-2014 exceeds the appropriations subject to the Limit by a significant amount. STAFF RECOMMENDATION: Adopt Resolution adopting an Appropriations Limit for Fiscal Year 2013-2014 of$226,135,179. 4.7. City Treasurer's Report of Investments for the Period January 1, 2013 to March 31, 2013 Though the City's Investment Policy calls for a semi-annual report of investments to be reviewed by the City Council, the report is typically delivered to the City Council on a quarterly basis. This is an informational report covering investment activity during the third quarter of fiscal year 2012-13, from January 1 to March 31, 2013. The City's investment portfolio totals $137,600,828 (par value), with an average yield of 0.901% as of March 31, 2013. This report describes the structure of the city's portfolio and provides summarized and detailed investment results for the period. STAFF RECOMMENDATION: Receive the report. 4.8. Award of Bid —Contract No. 13-07, 2013 Annual Street Overlay Program The 2013 Annual Street Overlay Program (CIP No. 969104) provides for the resurfacing of various City streets with asphalt concrete (AC) overlay on top of existing pavement. STAFF RECOMMENDATION: Adopt Resolution Awarding Contract No. 13-07, 2013 Annual Street Overlay Program, to C.F. Archibald Paving, Inc. 4.9. Award of Contract for Shannon Park Water Play Area—Contract#13-06 As part of the 2012-2017 Capital Improvement Program, the City Council approved the renovation of the Shannon Park Water Play Area. On Tuesday, May 21, 2013 five bids were submitted for the renovation of the water play area at Shannon Park. Staff is seeking City Council authorization to award the contract. STAFF RECOMMENDATION: Adopt Resolution Awarding Contract #13-06 to McNabb Construction, Inc., and approve the budget change form allocating $108,013 in additional funding to the project from the Public Facilities Fees fund. 4.10 Approval of Preliminary Engineer's Reports and Appointing a Time and Place of Hearing Protests for 5 Assessment Districts: Citywide Street Lighting Maintenance Assessment District 83-1; Landscaping and Lighting Maintenance Assessment District 83-2 (Stagecoach Road); Landscaping and Lighting Maintenance Assessment District 86-1 (Villages at Willow Creek); Landscaping and Lighting Maintenance Assessment District 97-1 (Santa Rita Area); Street Lighting Maintenance Assessment District 99-1 (Dublin Ranch Area and Tracts 7067, 7586, 8024, 8073, 8074) This action requests approval of the Preliminary Engineer's Report for the Fiscal Year 2013-14 assessments and sets a public hearing date of June 18, 2013. Citywide Street Lighting Maintenance District 83-1 pays the cost of energy and maintenance for the City's street light system, except for the lights included in Street Lighting Maintenance Assessment District 99-1. Landscaping and Lighting Maintenance Assessment District 83-2 (Stagecoach Road) pays the cost of utilities and maintenance for landscaping improvements along Stagecoach Road and on the interior slopes of the Dublin Hills Estates development. Landscaping and Lighting Maintenance Assessment District No. 86-1 (Villages at Willow Creek) pays the cost of utilities and maintenance for certain landscaping improvements associated with the Villages at Willow Creek development. Landscaping and Lighting Maintenance Assessment District 97-1 (Santa Rita Area) pays the cost of utilities and maintenance for certain landscaping improvements within the Santa Rita development area. June 4,2013 Dublin City Council Agenda Page 3 of 5 STAFF RECOMMENDATION: Adopt Resolutions approving the Preliminary Engineer's Reports and setting a public hearing date and time (June 18, 2013, 7:00 p.m. in the City Council Chambers, located at 100 Civic Plaza, Dublin) for the purpose of hearing any comments to the proposed Fiscal Year 2013-2014 assessments for: Citywide Street Lighting Maintenance Assessment District No. 1983-1; Landscaping and Lighting Maintenance Assessment District No. 1983-2 (Tract 4719); Landscaping and Lighting Maintenance Assessment District No. 1986-1 (Villages at Willow Creek); Landscaping and Lighting Maintenance Assessment District No. 1997-1 (Santa Rita Area); and Street Lighting Maintenance Assessment District No. 1999-1 (Dublin Ranch Area and Tracts 7067, 7586, 8024, 8073, 8074). 5. WRITTEN COMMUNICATION—None. 6. PUBLIC HEARINGS 6.1. Fiscal Year 2013-2014 Budget and Financial Plan Update The City Council will conduct a public hearing and consider approving the Fiscal Year 2013-2014 Budget and Financial Plan (Fiscal Year 2013-2014 Update) and other necessary Resolutions to enact the City's Fiscal Year 2013-2014 Budget. STAFF RECOMMENDATION: Conduct public hearing; and adopt Resolution Adopting a Budget for the City of Dublin for Fiscal Year 2013-2014, and Exhibit A and B; adopt Resolution Adopting an Appropriation for a City Contribution to Dublin Partners in Education for Fiscal Year 2013-2014, and Exhibit A; adopt Resolution Amending the Classification Plan; adopt Resolution Amending the Management Positions Exempt from Competitive Service and Prescribing Leave Benefits for the Designated Positions; adopt Resolution Establishing a Salary Plan For Full-Time Personnel In Accordance with the Personnel Rules; and adopt Resolution Establishing a Salary Plan For Management Positions Exempt for Competitive Service. 7. UNFINISHED BUSINESS 7.1. Resolution Amending Principal Components of Fund Balance Policy, in Accordance with Governmental Accounting Standards Board Statement No. 54; and Resolution Authorizing a Special Designation of General Fund Reserves for Fiscal Year 2012-13 In June 2012, the City Council adopted Resolution No. 108-12 making changes to the Principal Components of Fund Balance policy in accordance with Governmental Accounting Standards (GASB) Statement No. 54. The rules require the City Council to adjust classifications and policies prior to June 30 if they are to be reflected on the final financial statements for the year. The attached resolutions would adopt changes to the Principal Components of Fund Balance policy and rename it the Fund Balance and Reserves Policy, and would make a special designation of General Fund reserves for fiscal year 2012-13. STAFF RECOMMENDATION: Adopt Resolution Amending Principal Components of Fund Balance Policy and Providing the Fund Balance and Reserves Policy; adopt Resolution Authorizing a Special Designation of General Fund Fund Reserves for Fiscal Year 2012-13; and direct Staff to implement the changes in the financial records. 8. NEW BUSINESS 8.1. Business Anniversary Program Amendments On May 1, 2007, the City Council approved the Business Anniversary Program to identify those companies that have reached 10, 20 and 30 years of establishment, and to recognize those companies each year in May and November. Staff recommends amending the Program to recognize businesses in five-year increments starting with 20 years of establishment and above at a City Council meeting held twice a year as opposed to May and November, and continue recognizing companies celebrating 10 years with a Certificate of Recognition. June 4,2013 Dublin City Council Agenda Page 4 of 5 STAFF RECOMMENDATION: Approve the amendments to the Business Anniversary Program. 9. OTHER BUSINESS Brief INFORMATION ONLY reports from Council and/or Staff, including Committee Reports and Reports by Council related to Meetings attended at City Expense (AB1234). 10. ADJOURNMENT—In memory of Staff Sgt. Sean Diamond and our fallen troops. This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation,please contact the City Clerk's Office(925)833-6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life which ensures a safe and secure environment that fosters new opportunities. Vision Dublin is a vibrant city committed to its citizens, natural resources, and cultural heritage. As Dublin grows, it will balance history with progress, to sustain an enlightened, economically balanced and diverse community. Dublin is unified in its belief that an engaged and educated community encourages innovation in all aspects of City life, including programs to strengthen our economic vitality, and support environmental stewardship and sustainability through the preservation of our natural surroundings. Dublin is dedicated to promoting an active and healthy lifestyle through the creation of first-class recreational opportunities,facilities and programs. June 4,2013 Dublin City Council Agenda Page 5 of 5