HomeMy WebLinkAbout*June 7, 2016 Agenda
REGULAR MEETING
Tuesday, June 7, 2016
DUBLIN CIVIC CENTER, 100 Civic Plaza
DUBLIN CITY COUNCIL
A G E N D A
(www.dublin.ca.gov)
Agendas and Staff Reports are posted on the City’s Internet Website
Agendas may be picked up at the City Clerk's Office for no charge, or to request information on being
placed on the annual subscription list, please call 833-6650.
A complete packet of information containing Staff Reports and exhibits related to each item is available
for public review at least 72 hours prior to a City Council Meeting or, in the event that it is delivered to
City Councilmembers less than 72 hours prior to a City Council Meeting, as soon as it is so delivered.
The packet is available in the City Clerk’s Office and also at the Dublin Library.
CALL TO ORDER & CLOSED SESSION 5:00 P.M.
I. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Manager
II. CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: Councilmember Hart and Councilmember Wehrenberg
Unrepresented employee: City Manager
REGULAR MEETING 7:00 PM
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. REPORT ON CLOSED SESSION
3. ORAL COMMUNICATIONS
3.1. Employee Introductions: Diana Mann, Office Assistant II for Parks and Community Services
Department; and Reintroduction of Hazel Wetherford, Assistant to the City Manager
The City Council will be introduced to Diana Mann, Office Assistant II for the Parks and Community
Services Department and will be reintroduced to Hazel Wetherford, who was recently promoted to be
the City’s Assistant to the City Manager.
STAFF RECOMMENDATION:
Welcome City of Dublin staff members.
3.2. Report on 2016 Dublin Pride Week activities & recognition
The City Council will formally recognize the contributions made by various individuals and
organizations that helped make the 2016 Dublin Pride Week a successful community event. The City
Council will also recognize the Dublin Pride Week Poster Contest and Essay Contest winners.
STAFF RECOMMENDATION:
Receive the 2016 Dublin Pride Week activities report, recognize the sponsors and the poster and essay
contest winners.
3.3. Public Comments
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state
your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or
discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or
questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact
the City Clerk’s Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which
the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section
54954.2(b)(1)(2)(3).
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June 7, 2016 Dublin City Council Agenda
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single
action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of
public input may request the Mayor to remove the item.
4.1. Minutes of the May 17, 2016 Regular City Council Meeting
The City Council will consider approval of the minutes of the May 17, 2016 Regular City Council
meeting.
STAFF RECOMMENDATION:
Approve the minutes of the May 17, 2016 Regular City Council meeting.
4.2. Acceptance of Gifts from Bike Month Contributing Sponsors
The City Council will consider the acceptance of gifts and contributions received from various local
businesses and organizations for Bike to Work Day Energizer Stations and other Bike Month events
and programs which took place during the month of May.
STAFF RECOMMENDATION:
Recognize the sponsors and formally accept the contributions.
4.3. Signage for Emerald Glen Recreation and Aquatic Complex
The City Council will receive a report on the proposed signage for the Emerald Glen Recreation and
Aquatic Complex.
STAFF RECOMMENDATION:
Receive the report and, if necessary, provide direction.
4.4. Splatter Festival Format Changes
The City Council will receive a report on planned format changes to the 2016 Splatter food, art and
wine festival, scheduled for September 17, 2016.
STAFF RECOMMENDATION:
Receive the report and, if necessary, provide direction.
4.5. Adoption of an Appropriations Limit for Fiscal Year 2016-17
Each year, the City Council is required by State Law to adopt an Appropriations Limit (Limit) in
conjunction with the annual budget process. The Fiscal Year 2016-17 Limit is calculated by
multiplying the adopted Limit for the prior year by a set of factors to create a new limit. The Limit
for Fiscal Year 2016-17 is $291,414,855. The City’s Fiscal Year 2016-17 budget includes
appropriations subject to the Limit totaling $59,101,896, which is $232,312,959 below the limit, and
therefore in compliance with, the Limit.
STAFF RECOMMENDATION:
Resolution
Adopt the Adopting an Appropriations Limit for Fiscal Year 2016-17 of $291,414,855.
4.6. Approval of a Task Order with PGA Design for the Dublin Ranch Neighborhood Square
Project
On July 21, 2015, the City Council approved the improvement agreement for SubArea3 Phase 1
(Neighborhood Square Site) whereby the City would develop design plans for a neighborhood square
to be constructed by the Developer. Landscape architectural design services are required to complete
the concept plan and construction documents for the park improvement project. Staff is requesting
approval of a Task Order with PGA Design for Landscape Architectural Services for the Dublin
Ranch SubArea3 Neighborhood Square Project.
STAFF RECOMMENDATION:
Resolution
Adopt the Approving Task Order #1 with PGA Design for Landscape Architectural
Services for the Dublin Ranch SubArea 3 Neighborhood Square Project.
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June 7, 2016 Dublin City Council Agenda
4.7. Authorization to Purchase Site Furnishings and Equipment for the Dublin Sports Grounds
Renovation Project (CIP No. pk0416)
The City Council will consider the purchase of site furnishings and equipment for the Dublin Sports
Grounds Renovation Project (CIP No. PK0416). The City received grant funding in the amount of
$432,500 from the State of California for the Housing Related Parks Program Grant and these funds
must be expended by June 30, 2016.
STAFF RECOMMENDATION:
Authorize the purchase of site furnishings and equipment for the Dublin Sports Grounds Renovation
Project (CIP No. PK0416).
4.8. Approval of Amendments to Consulting Services Agreements for On-Call Engineering Services
The City Council will consider approval of amendments to on-call consulting service agreements for
engineering services, which include the following service categories: Civil Design/Project
Management; Development Review; Surveying; Transportation Planning; Traffic Engineering; and
Drafting/Auto CAD Services. The original term of these Agreements was July 1, 2014 through June
30, 2016. The proposed Amendments will extend terms through June 30, 2018, amend invoicing
requirements, and amend conflict of interest language to meet current contracting requirements.
STAFF RECOMMENDATION:
Resolution
Adopt the approving Amendments to Consulting Service Agreements with the following
consultants: Bellecci & Associates; CSG Consultants, Inc.; DKS Associates; Fehr & Peers; Guida
Surveying, Inc.; Harris & Associates; Hexagon Transportation Consultants, Inc.; Kier & Wright Civil
Engineers & Surveyors, Inc.; Kimley-Horn & Associates; Kittelson & Associates, Inc.; Mark
Thomas & Company; Omni-Means, Ltd.; Pakpour Consulting Group; Quincy Engineering Company;
SNG & Associates, Inc.; Stantec Consulting Services, Inc.; TY Lin International; and Zumwalt
Engineering Group.
4.9. Fallon Sports Park Phase II Project PK0414 – Additional Consultant Services for Construction
and Procurement of Site Furniture
On April 5, 2016, the City Council awarded Fallon Sports Park Phase II project to Robert A.
Bothman. As part of that same item, the City Council authorized an amendment with Carducci and
Associates for additional construction administration services; however this amendment requires
adoption by Resolution. Additionally, Staff is seeking authorization for the City Manager to execute a
Purchase Order for the procurement site furniture with Ross Recreation Equipment, funded with
Measure D funds.
STAFF RECOMMENDATION:
Resolution
Adopt the Approving an Amendment to the Agreement for Consultant Services and
Authorize the City Manager to execute a Purchase Order for the procurement of site furniture for
Fallon Sports Park Phase II.
4.10. Award of Contract for the Dublin Library Tenant Improvements (Project No. pk0315)
The City Council will consider awarding a construction contract for the Dublin Library Tenant
Improvements (Project No. pk0315) and approving a budget change to increase project funding for
construction and staff project management. The project scope includes tenant improvements to create
st
a multi-purpose room to accommodate the Center for the 21 Century.
STAFF RECOMMENDATION:
Resolution
Adopt the Awarding a Contract for the Dublin Library Tenant Improvements Project
(Project No. pk0315) to A&E Emaar Company, and approve the Budget Change.
4.11. Approval of Preliminary Engineer's Reports and Appointing a Time and Place of Hearing
Protests for Citywide Street Lighting Maintenance Assessment District 83-1; Landscaping and
Lighting Maintenance Assessment District 83-2; Landscaping and Lighting Maintenance
Assessment District 86-1; Landscaping and Lighting Maintenance Assessment District 97-1;
Street Lighting Maintenance Assessment District 99-1
The City Council will consider approval of the preliminary Fiscal Year 2016-17 Engineer’s Reports
and consider scheduling a public hearing date of June 21, 2016 for the five assessment districts.
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June 7, 2016 Dublin City Council Agenda
STAFF RECOMMENDATION:
Resolutions
Adopt the Approving the Preliminary Engineer’s Reports and setting a public hearing
date and time of June 21, 2016, 7:00 p.m. in the City Council Chambers for the purpose of hearing
any comments to the proposed Fiscal Year 2016-2017 assessments for: Citywide Street Lighting
Maintenance Assessment District No. 1983-1; Landscaping and Lighting Maintenance Assessment
District No. 1983-2 (Tract 4719); Landscaping and Lighting Maintenance Assessment District No.
1986-1 (Villages at Willow Creek); Landscaping and Lighting Maintenance Assessment District No.
1997-1 (Santa Rita Area); and Street Lighting Maintenance Assessment District No. 1999-1 (Dublin
Ranch Area and Tracts 7067, 7586, 8024, 8073, 8074).
4.12. Heritage and Cultural Arts Commission Bylaws Amendment
The Heritage and Cultural Arts Commission is proposing a change in wording of the Heritage and
Cultural Arts Commission Bylaws that outline responsibility pertaining to heritage-related matters.
STAFF RECOMMENDATION:
Resolution
Adopt the Adopting the amended and restated Bylaws and Rules of Procedure for the
Heritage and Cultural Arts Commission and rescinding Resolution 17-16.
5. WRITTEN COMMUNICATION
– None.
6. PUBLIC HEARINGS
6.1. Schaefer Ranch Unit 3 – General Plan Amendment, Planned Development Rezone with related
Stage 1 and Stage 2 Development Plan, Site Development Review, Vesting Tentative Map 8136
to create 18 Single-Family Lots and a CEQA Addendum (PLPA 2012-00013)
The City Council will reconsider an application by Schaefer Ranch Holdings LLC (Discovery
Builders) for a General Plan Amendment, Planned Development Rezone with related Stage 1 and
Stage 2 Development Plans, Site Development Review, Vesting Tentative Map and CEQA
Addendum. The proposal would change the land use and zoning of 17.30 acres designated as Estate
Residential, to 7.04 acres designated as Single-Family Residential and 10.26 acres designated as
Open Space. On December 15, 2015, the City Council held a Public Hearing and denied the
application by Discovery Builders to allow construction of 19 single-family detached homes. On
April 5, 2016, Councilmember Hart requested that an item be placed on a future City Council agenda
to consider whether or not to reconsider the Schaefer Ranch Unit 3 project. On April 19, 2016, the
City Council voted to reconsider the proposed Schaefer Ranch Unit 3 Project at a future meeting. The
Applicant has modified their application to eliminate one lot and create an 18-unit subdivision which
the City Council will now be considering.
STAFF RECOMMENDATION:
Conduct the public hearing, deliberate, and take one of the following three actions:
or
a.Uphold the previous denial for the project;
Resolution
b.Approve the project by taking the following actions: 1) adopt the Adopting a CEQA
Addendum and a Statement of Overriding Considerations for the Schaefer Ranch Unit 3; 2)
Resolution
adopt the Approving a General Plan Amendment for the Schaefer Ranch Unit 3
INTRODUCE
Project; 3) waive the reading and an Ordinance Rezoning the Schaefer Ranch
Unit 3 Project site to Planned Development Zoning District and approving a related Stage 1
Resolution
and Stage 2 Development Plan; and 4) adopt the approving a Site
Development Review Permit for 18 Single-Family homes and Vesting Tentative Subdivision
or
Tract Map 8136 for the Schaefer Ranch Unit 3 Project;
c.Provide alternative direction to Staff.
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June 7, 2016 Dublin City Council Agenda
6.2. Proposed Budget, Fiscal Year 2016-17 and Fiscal Year 2017-18
The City Council will conduct a public hearing and consider approval of a Resolution adopting the
City’s Budget for Fiscal Year 2016-17, and approval of additional resolutions related to a City
Contribution to Dublin Partners in Education, a Salary Plan for Management Positions Exempt from
Competitive Services, a Salary Plan for Full-Time Personnel, a Salary Plan for Part-Time Personnel;
and Amendments to the Classification Plan.
STAFF RECOMMENDATION:
Resolution
Conduct the public hearing, deliberate, and adopt: 1) Adopting a Budget for the City of
Resolution
Dublin for Fiscal Year 2016-17; 2) Adopting an Appropriation for a City Contribution to
Resolution
Dublin Partners in Education for Fiscal Year 2016-17; 3) Establishing a Salary Plan for
Resolution
Management Positions Exempt from Competitive Services 4) Establishing a Salary Plan
Resolution
for Full-Time Personnel in Accordance with the Personnel Rules; 5) Establishing a Salary
Resolution
Plan for Part-Time Personnel; and, 6) Amending the Classification Plan.
6.3. Public Hearing: Adopting the Five-Year Capital Improvement Program 2016-2021
The City Council will conduct a public hearing and consider approval of a Resolution adopting the
Five-Year Capital Improvement Program (CIP) which outlines public projects proposed for
completion from Fiscal Year 2016-17 through Fiscal Year 2020-21.
STAFF RECOMMENDATION:
Resolution
Conduct the public hearing, deliberate and adopt the Adopting the Five-Year Capital
Improvement Program 2016-2021.
6.4. Adoption of Rates for Garbage Collection, Disposal, and Recycling Services Provided By
Amador Valley Industries and Establishing the 2016-2017 Annual Assessment
The Agreement for solid waste services between the City and Amador Valley Industries (AVI)
requires the City to adopt a rate schedule, which is estimated to produce a specified revenue amount
as identified in the Agreement. The City has also adopted an ordinance which requires all parcels in
the City to subscribe to weekly minimum garbage service. For residential properties that are serviced
with individual containers, the City collects the annual cost of minimum service with the property tax
bill. The City Council will consider adopting two separate resolutions establishing the garbage rates
effective July 1, 2016 and establishing the Fiscal Year 2016-2017 refuse related property tax
assessment.
STAFF RECOMMENDATION:
Resolution
Conduct the public hearing, deliberate, and adopt the Amending the Schedule for Service
Resolution
Rates for Integrated Solid Waste Services, and adopt the Amending and Establishing the
Collection of Minimum Residential Garbage and Recycling Service Fees for Fiscal Year 2016-2017.
7. UNFINISHED BUSINESS
– None.
8. NEW BUSINESS
8.1. Bay West Public Art Approval
The City Council will consider a proposal by Bay West Development to install a public art wall at the
corner of Dublin Boulevard and Golden Gate Drive, to satisfy the Public Art requirement for its
Dublin Apartments mixed-use residential complex. In order to meet the requirements of the City’s
Public Art Ordinance, the Developer has opted to install public art versus paying the in-lieu fee. Per
the Public Art Master Plan, all private developers are required to meet with the Heritage and Cultural
Arts Commission for review of the artwork. Upon recommendation by the Heritage and Cultural Arts
Commission, the developer must seek final approval of the artwork by the City Council.
STAFF RECOMMENDATION:
Approve the proposed public artwork for Bay West’s Dublin Apartments development.
9. OTHER BUSINESS -
Brief INFORMATION ONLY reports from Council and/or Staff, including
Committee Reports and Reports by Council related to Meetings Attended at City Expense (AB1234).
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June 7, 2016 Dublin City Council Agenda
10. ADJOURNMENT
- In memory of Staff Sgt. Sean Diamond and our fallen troops.
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats
to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132),
and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or
accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters new
opportunities.
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June 7, 2016 Dublin City Council Agenda