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HomeMy WebLinkAbout*06-19-2018 AgendaJune 19, 2018 Dublin City Council Agenda Page 1 of 7 REGULAR MEETING Tuesday, June 19, 2018 Council Chamber, 100 Civic Plaza DUBLIN CITY COUNCIL A G E N D A • Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov) • Agendas may be picked up at the City Clerk’s Office for no charge, or to request information on being placed on the annual subscription list, please call 833-6650. • A complete packet of information containing Staff Reports and exhibits relate to each item is available of public review at least 72 hours prior to a City Council Meeting or, in the event that it is delivered to City Council members less than 72 hours prior to a City Council Meeting, as soon as it is so delivered. The packet is available in the City Clerk’s Office and also at the Dublin Library. CLOSED SESSION 6:00 P.M. I. PUBLIC EMPLOYEE PERFORMANCE EVALUATION TITLE: CITY ATTORNEY II. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9) Name of case: Ashton at Dublin Station, LLC v. City of Dublin et al., Alameda Superior Court Case No. RG18901768 III. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9) Name of case: California Renters Legal Advocacy Education Fund et al. v. City of Dublin et al., Alameda Superior Court Case No. RG18907446 IV. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: 1 case REGULAR MEETING 7:00 PM 1. CALL TO ORDER 2. REPORT ON CLOSED SESSION 3. ORAL COMMUNICATIONS 3.1. Acceptance of Donation from the General Federation of Women's Clubs Dublin/San Ramon The City Council will consider acceptance of a donation from the General Federation of Women's Clubs Dublin/San Ramon in the amount of $750. The donation amount will go towards the Youth Fee Assistance Program. The City Council will also present the General Federation of Women's Clubs Dublin/San Ramon with a Certificate of Appreciation for their donation. STAFF RECOMMENDATION: Formally accept the $750 donation and recognize the donor. June 19, 2018 Dublin City Council Agenda Page 2 of 7 3.2. Recognition of Hexcel Corporation The City Council will recognize Hexcel Corporation for receiving a #GameChanger Award from Innovation Tri-Valley Leadership Group. STAFF RECOMMENDATION: Present a Certificate to Hexcel Corporation to congratulate them on receiving a 2018 #GameChanger Award from Innovation Tri-Valley Leadership Group. 3.3. Employee Introduction: Ritu Muralidharan The City Council will welcome the City's summer intern for Public Works, Ritu Muralidharan. STAFF RECOMMENDATION: Welcome City of Dublin Summer Intern. 3.4. Public Comment At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 4. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item. 4.1. Approval of the June 5, 2018 Regular City Council Meeting Minutes The City Council will consider approval of the minutes of the June 5, 2018 Regular City Council meeting. STAFF RECOMMENDATION: Approve the minutes of the June 5, 2018 Regular City Council meeting. 4.2. On-Call Engineering Services Agreements and Amendments The City Council will consider approving consulting services agreements for engineering services for the following service categories: Civil Engineering/Project Management; Drafting/Autocad; Development Review; Intelligent Transportation Systems; Surveying; and Transportation Planning and Engineering. The term of these Agreements shall begin July 1, 2018 and shall end on June 30, 2021. The City Council will also consider approving Amendments to Agreements for the following firms, to allow for the completion of work issued per Task Order: Bellecci; DKS; Fehr & Peers; GHD (formerly Omni-Means); Harris; Kimley-Horn; Kier & Wright; Kittelson; Mark Thomas; Novani; Pakpour; and Stantec. The term of these Agreements shall be amended in one-year increments, in order to close out Task Orders which are in process. Agreements shall not exceed a term of June 30, 2020. STAFF RECOMMENDATION: Adopt the Resolution Approving On-Call Consulting Services Agreements for Engineering Services. Additionally, adopt the Resolution Approving Consulting Service Amendments to extend terms for to allow for completion of work against open Task Orders. 4.3. Agreement with Tri-Valley Janitorial Service and Supply for Janitorial Services at City Facilities The City Council will consider approval of an agreement for janitorial service and supply for all City facilities. The term of this agreement shall begin on July 1, 2018, and shall end on June 30, 2021. June 19, 2018 Dublin City Council Agenda Page 3 of 7 STAFF RECOMMENDATION: Adopt the Resolution Approving Contract Services Agreement with Tri-Valley Janitorial Service and Supply to provide Janitorial Services, and supplies for all City facilities. 4.4. Bay Area SunShares Program The City Council will consider participation in the Bay Area SunShares Program which is a program that provides residents with discounted options to purchase rooftop solar, electric vehicles, and electric vehicle charging stations. STAFF RECOMMENDATION: Adopt the Resolution Approving Participation in the Bay Area SunShares Program. 4.5. Consideration of an Agreement with All City Management Services The City Council will consider an agreement for crossing guard services with All City Management Services. STAFF RECOMMENDATION: Adopt the Resolution Approving the Agreement with All City Management Services, Inc. for the Provision of Crossing Guard Services for Fiscal Year 2018-2019. 4.6. Amendment to Consulting Services Agreements for On-Call Services The City Council will consider approving amendments to the Consulting Services Agreements for firms that provide contract planning services on an as needed basis. The proposed amendments extend the term of service through June 30, 2021 and limit the compensation paid during the term of the agreements. STAFF RECOMMENDATION: Adopt the Resolution Approving Amendments to the Consulting Services Agreements for On-Call Contract Planning Services. 4.7. Payment Issuance Report and Electronic Funds Transfers The City Council will receive a listing of payments issued from May 1, 2018 - May 31, 2018 totaling $12,805,740.50. STAFF RECOMMENDATION: Receive the report. 4.8. New Agreements or Amendments to Various Environmental Services Contracts The City Council will consider approving an amendment to its Agreement with Revel Environmental Manufacturing for trash capture device maintenance and consider entering into agreements with Surf 2 Snow Environmental Resource Management, Inc. for Municipal Regional Stormwater National Pollutant Discharge Elimination System Permit inspections and spill response and Rincon Consultants Inc. to update the City’s Climate Action Plan. STAFF RECOMMENDATION: 1) Adopt the Resolution Approving an Amendment to the Contract Services Agreement with Revel Environmental Manufacturing, Inc. for Trash Capture Device Maintenance Services; 2) Adopt the Resolution Approving a Contract Services Agreement with Surf 2 Snow Environmental Resource Management, Inc. for Municipal Regional Permit Stormwater National Pollutant Discharge Elimination System Permit Inspections and Spill Response Services; and, 3) Adopt the Resolution Approving a Consultant Services Agreement with Rincon Consultants, Inc. for Assistance on the Climate Action Plan Update. 4.9. Dissolution of Local Government Services (LGS) Authority, A Joint Powers Authority The City Council will consider a resolution dissolving Local Government Services Authority, A Joint Powers Authority (JPA). The City has been a member of the JPA since 2010. STAFF RECOMMENDATION: Adopt the Resolution Dissolving Local Government Services Authority, A Joint Powers Authority. June 19, 2018 Dublin City Council Agenda Page 4 of 7 4.10. Revisions to the Personnel System The City Council will consider proposed changes to the City’s current Personnel System. The proposed adjustments are based on the need to revise the City’s Salary Plan for Part- Time Personnel. STAFF RECOMMENDATION: Adopt the Resolution Amending the Salary Plan for Part-Time Personnel. 4.11. Notice of City Engineer’s Pending Decision on Improvement Agreement Amendments for Tracts 8164, 8171, 8260, Dublin Ranch Lot 3 and Subarea 3, Tract 8150 Boulevard Development, and on the Final Map for Tract 8362 Boulevard Neighborhood 16 The City Council will receive a notification of the City Engineer’s pending approval of the Improvement Agreement Amendments for Tracts 8164 Dublin Ranch Lot 3, Tracts 8171 and 8260 Dublin Ranch Subarea 3 Phases One and Two, Tract 8150 Boulevard Development, and on the Final Map for Tract 8362 Boulevard Neighborhood 16. STAFF RECOMMENDATION: Receive the notification. 4.12. Authorization to Purchase Police Vehicles Directly from Vendor The City Council will consider authorizing the purchase of two police vehicles from Livermore Auto Group and Livermore Harley Davidson, based on negotiated pricing, to replace existing vehicles which will be declared as surplus property. STAFF RECOMMENDATION: Adopt the Resolution Authorizing Staff to Purchase Police Vehicles Directly from Vendor and Declaring Vehicles Replaced as Surplus Property; and approve the budget change. 4.13. Consulting Services Agreement with Lanlogic, Inc The City Council will consider approval of a consulting services agreement between the City and Lanlogic, Inc. for ongoing support of the City’s network, and special project work related to technological upgrades identified in the Information Technology Master Plan. STAFF RECOMMENDATION: Adopt the Resolution Approving a Consulting Services Agreement Between the City of Dublin and Lanlogic, Inc. 4.14. Special Designation of General Fund Reserves for Fiscal Year 2017-18 In accordance with the City's Fund Balance and Reserves Policy, the City Council will consider special designations of General Fund reserves for Fiscal Year 2017-18. STAFF RECOMMENDATION: Adopt the Resolution Authorizing a Special Designation of General Fund Reserves for Fiscal Year 2017-18. 4.15. Contract Services Agreement with Special Events, Fiscal Year 2018-19 The City Council will consider a contract services agreement with Special Events for rental of tents, stages, and event furniture for City-produced special events during Fiscal Year 2018-19. STAFF RECOMMENDATION: Adopt the Resolution Approving an Agreement with Special Events for Rental of Event Equipment. 4.16. Acceptance of Work – Project No. PK0414, Fallon Sports Park Phase 2 The City Council will consider acceptance of Fallon Sports Park Phase 2, CIP No. PK0414. The project provided for two illuminated synthetic turf soccer fields, a 90-foot illuminated baseball diamond, a restroom and concession building, four lit bocce courts, adventure playground, a group picnic area with trellis, a 145-stall parking lot, landscaping and irrigation, and street frontage improvements along Central Parkway and Fallon Road. STAFF RECOMMENDATION: Adopt the Resolution Accepting Fallon Sports Park Phase 2 (CIP No. PK0414). June 19, 2018 Dublin City Council Agenda Page 5 of 7 4.17. i-GATE Agreement for Program Support The City Council will consider an Agreement for Program Support with i-GATE Development Corporation with the goal of enhancing the region's entrepreneurial environment through programs, events and activities. STAFF RECOMMENDATION: Adopt the Resolution Approving the Agreement for Program Support with i-GATE Development Corporation. 5. WRITTEN COMMUNICATION - NONE. 6. PUBLIC HEARING 6.1. Safari Kid Daycare and Community Center Appeal of the Planning Commission’s Decision to Deny the Site Development Review Permit, Conditional Use Permit and Minor Use Permit (PLPA-2017-00050) The City Council will consider an appeal by the applicant for the approval of a Site Development Review Permit, Conditional Use Permit and Minor Use Permit to build a new daycare facility and community room on the vacant 2.1-acre Semi-Public parcel in Positano. The proposed project includes construction of a 14,936 square foot building comprised of a 10,667 square foot childcare center to be operated by Safari Kid and a 4,269 square foot multipurpose room that will be open for rent to the community, and related site improvements including an outdoor play area for the childcare center, shared parking for both uses, and a minor amendment to the Planned Development Zoning to establish development standards. On April 10, 2018, the Planning Commission denied the request. The applicant has appealed that action to the City Council. The City Council will hold a public hearing to consider the matter. STAFF RECOMMENDATION: Conduct the public hearing, deliberate, and adopt the following: 1) Resolution Reversing the Planning Commission’s Decision and Approving a Conditional Use Permit for a Minor Amendment to the Planned Development Zoning Stage 2 Development Plan for the Site Designated as Semi-Public in Positano; 2) Resolution Reversing the Planning Commission’s Decision and Approving a Site Development Review Permit for a 14,936 Square Foot Building Comprised of a 10,667 Square Foot Childcare Center and 4,269 Square Foot Community Center; and 3) Resolution Reversing the Planning Commission’s Decision and Approving a Minor Use Permit for Shared Parking between the 10,667 Square Foot Daycare and the 4,269 Square Foot and Community Center; OR, direct the City Attorney to prepare a resolution affirming the Planning Commission’s action including findings of fact, for City Council’s consideration no later than July 17, 2018. 6.2. Lau Residential Addition Appeal of Planning Commission Approval of Site Development Review Permit (PLPA-2018-00002) The City Council will consider an appeal of the Planning Commission’s decision to approve a Site Development Review Permit for a residential addition at 6735 Maple Drive. The Site Development Review Permit is for a two-story addition to an existing single-story, 1,846 square foot home (including garage). The proposed 1,076 square foot addition includes a 176 square foot addition to the ground floor and the addition of a 900 square foot second story. The application was originally approved by the Community Development Director and that action was appealed to the Planning Commission. The Planning Commission held a public hearing to consider the appeal and affirmed the Community Development Director’s decision and approved the project. The decision of the Planning Commission has been appealed to the City Council. The City Council will hold a public hearing to consider the appeal, and either affirm, affirm in part, or reverse the project approval. June 19, 2018 Dublin City Council Agenda Page 6 of 7 STAFF RECOMMENDATION: Disclose ex-parte contacts, conduct the public hearing, deliberate, and take one of the following actions: Adopt the Resolution Affirming the Planning Commission’s Decision and Approving a Site Development Review Permit for the Lau Residential Addition at 6735 Maple Drive; OR, direct the City Attorney to prepare a resolution affirming the Planning Commission’s action in part, with or without additional conditions of approval, or reversing the Planning Commission’s decision and deny the Site Development Review Permit for the Lau Residential Addition located at 6735 Maple Drive. 6.3. Adoption of Master Fee Schedule The City Council will consider adoption of a new Master Fee Schedule (MFS), based on information contained in the User Fee Study and Cost Allocation Plan presented to the City Council on June 5, 2018. The proposed MFS also includes an annual adjustment to Parks and Recreation Fees, which were reviewed by the Parks and Community Services Commission at its May 21, 2018 meeting. The City Council, as part of its action, will be asked to amend Municipal Code Section 4.04 and 5.24 to address fees related to Business Registration and Fireworks respectively. STAFF RECOMMENDATION: Conduct the public hearing, deliberate, and, 1) Adopt the Resolution Adopting a Master Fee Schedule for Services Provided by the City; and, 2) Waive the reading and INTRODUCE an Ordinance of the City of Dublin Amending Dublin Municipal Code Sections 4.04 - Business Registration and 5.24 - Fireworks Relating to Fees-For-Service. 6.4. Adoption of Rates for Garbage Collection, Disposal, and Recycling Services Provided by Amador Valley Industries and Establishing the 2018-2019 Annual Assessment The City Council will consider adopting two separate resolutions establishing the garbage rates effective July 1, 2018 and establishing the Fiscal Year 2018-19 refuse related property tax assessment. STAFF RECOMMENDATION: Conduct the public hearing, deliberate, adopt the Resolution Amending the Schedule of Service Rates for Integrated Solid Waste Services; and adopt the Resolution Approving and Establishing the Collection of Minimum Residential Garbage and Recycling Service Fees for Fiscal Year 2018-2019. 6.5. Street Lighting Maintenance Assessment District 83-1; Landscaping and Lighting District 83-2; Landscaping and Lighting District 86-1; Landscaping and Lighting District 97-1; Street Lighting Maintenance Assessment District 99-1 The City Council will consider approving the Engineer's Reports and the levy of special assessments in each of the five maintenance assessment districts for Fiscal Year 2018-19. A public hearing is required to set the annual levy. STAFF RECOMMENDATION: Conduct the public hearing, receive testimony, and close the public hearing for each of the five maintenance assessment districts; deliberate; and take the following action: Adopt the Resolution Approving Engineer's Report, Confirming Diagram and Assessment, and Ordering Levy of Assessment for: Street Lighting Maintenance Assessment District 1983-1, Landscaping and Lighting District 1983-2, Landscaping and Lighting District 1986-1, Landscaping and Lighting District 1997-1, Street Lighting Maintenance Assessment District 1999-1. 7. UNFINISHED BUSINESS – NONE. 8. NEW BUSINESS – NONE. June 19, 2018 Dublin City Council Agenda Page 7 of 7 9. OTHER BUSINESS Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expense (AB1234). 10. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833- 6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters new opportunities.