HomeMy WebLinkAbout*07-18-2017 Agenda
REGULAR MEETING
Tuesday, July 18, 2017
Shannon Community Center, 11600 Shannon Avenue
DUBLIN CITY COUNCIL
A G E N D A
Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov)
Agendas may be picked up at the City Clerk’s Office for no charge, or to request information on being placed on
the annual subscription list, please call 833-6650.
A complete packet of information containing Staff Reports and exhibits relate to each item is available of public
review at least 72 hours prior to a City Council Meeting or, in the event that it is delivered to City Council
members less than 72 hours prior to a City Council Meeting, as soon as it is so delivered. The packet is
available in the City Clerk’s Office and also at the Dublin Library.
CLOSED SESSION 6:30 P.M.
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
TITLE: CITY ATTORNEY
REGULAR MEETING 7:00 P.M.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. REPORT ON CLOSED SESSION
3. ORAL COMMUNICATIONS
3.1. Employee Introductions: Ohsung Kwan, Kelly Roys and Tanya Chadha
New City Staff members, Ohsung Kwan, Plans Examiner in Community Development; Kelly
Roys, Office Assistant II in Community Development; and Tanya Chadha, MTC Summer
Intern in Public Works, will be introduced.
STAFF RECOMMENDATION:
Welcome City of Dublin Staff members.
3.2 Public Comment
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and
clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with
State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may
respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the
matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a
future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not
appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with
one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent
Calendar for purposes of public input may request the Mayor to remove the item.
4.1. Approval of the June 20, 2017 Regular City Council Meeting Minutes
The City Council will consider approval of the minutes of the June 20, 2017, Regular City
Council meeting.
STAFF RECOMMENDATION:
Approve the minutes of the June 20, 2017, Regular City Council meeting.
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4.2. Agreement with Jones Hall for CFD Bond Counsel Services
The City Council will consider approving a consulting services agreement with Jones Hall,
PLC to serve as bond and disclosure counsel for services for Community Facilities District
No. 2015-1 (Dublin Crossing).
STAFF RECOMMENDATION:
Resolution
Adopt the Approving a Consulting Services Agreement with Jones Hall, PLC.
4.3. Amendment to Consulting Services Agreement with Van Sickle & Rolleri LLC
The City Council will consider amending the Consulting Services Agreement with Van
Sickle & Rolleri LLC for the design, fabrication and installation of the Dublin Camp Parks
Military History Center.
STAFF RECOMMENDATION:
Resolution
Adopt the Approving an Amendment to the Consulting Services Agreement with
Van Sickle & Rolleri LLC.
4.4. Second Reading of Ordinance - Levying a Special Tax Within and Relating to
Community Facilities District No. 2017-1 (Dublin Crossing - Public Services)
The City Council will consider adopting an Ordinance levying special taxes within
Community Facilities District No. 2017-1 (Dublin Crossing – Public Services). The special
taxes will fund the maintenance of public street lighting and public landscaping within the
Boulevard development project.
STAFF RECOMMENDATION:
Ordinance
Waive the second reading and adopt the Levying Special Taxes within
Community Facilities District No. 2017-1 (Dublin Crossing – Public Services).
4.5. National Night Out Proclamation
The City Council will proclaim Tuesday, August 1, 2017 as National Night Out. Sponsored
by the National Association of Town Watch, the annual National Night Out campaign began
in 1984 as an effort to promote involvement in crime prevention activities, police-community
partnerships, neighborhood camaraderie and building safer communities.
STAFF RECOMMENDATION:
Present the proclamation.
4.6. Agreement with Royston Hanamoto Alley & Abey to Prepare a Downtown Dublin
Streetscape Plan
The City Council will consider authorizing the City Manager to execute a Consulting
Services Agreement with Royston Hanamoto Alley & Abey, a landscape architecture and
planning consulting firm, to prepare a Streetscape Plan for Downtown Dublin (Downtown
Dublin Streetscape Plan).
STAFF RECOMMENDATION:
Resolution
Adopt a Approving a Consulting Services Agreement with Royston Hanamoto
Alley & Abey to prepare a Downtown Dublin Streetscape Plan.
4.7. Appointments to the 2017 Ad-Hoc Audit Review Committee
The City’s independent auditors, Maze and Associates, have commenced the field work
necessary to complete the Comprehensive Annual Financial Report (CAFR) for year ending
June 30, 2017. The City Council will consider the appointments to the 2017 Ad-Hoc Review
Committee, comprised of two City Councilmembers recommended by the Mayor, who will
review the audit process and final report (for the period ending June 30, 2017) with the
auditors.
STAFF RECOMMENDATION:
Confirm the Mayor’s appointment of Councilmember Hernandez and Councilmember Goel
as the 2017 Ad-Hoc Audit Review Committee that will serve for a limited time.
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4.8. Payment Issuance Report and Electronic Funds Transfers
The City Council will receive a listing of payments issued from June 1, 2017 - June 30, 2017
totaling $9,313,701.00.
STAFF RECOMMENDATION:
Receive the report.
4.9. Shannon Center Parking Lot Improvements Project No. PK0316 - Approval of Plans
and Specifications and Award of Contract
The City Council will consider approving the plans and specifications and awarding a
construction contract to GradeTech, Inc. for the Shannon Center Parking Lot Improvements
Project (CIP No. PK0316). The City Council will also consider approving a budget change to
increase project funding. The project will refurbish the parking lot surface, replace and add
parking lot lighting, improve drainage, rejuvenate the landscaping, and make modifications
to comply with Americans with Disabilities Act.
STAFF RECOMMENDATION:
Resolution
Adopt the Approving the Plans and Specifications and Awarding a Contract to
GradeTech Inc. for the Shannon Center Parking Lot Improvements Project (CIP No.
PK0316), and approve the budget change.
4.10. Report on the Arts Space Grant Pilot Program
The City Council will receive a report on the Arts Space Grant Pilot Program and consider
Staff's recommendations for modifications.
STAFF RECOMMENDATION:
Modify the Arts Space Grants program by accepting simplified applications on a rolling
deadline, via a set criterion and approved at the Staff level. Staff would prepare an annual
review of the program and present it to the Heritage and Cultural Arts Commission and the
City Council.
5. WRITTEN COMMUNICATION
– NONE.
6. PUBLIC HEARING
– NONE.
7. UNFINISHED BUSINESS
7.1. Introduction of Ordinance Amending Chapter 2.12 (Planning Commission) of the
Dublin Municipal Code and Amendments to Commission and Committee Bylaws to
Revise Policy on Absenteeism
At its April 18, 2017 meeting, the City Council directed Staff to prepare 1) an Ordinance
updating Chapter 2.12 (Planning Commission) of the Dublin Municipal Code, and 2)
Resolutions adopting revised bylaws for the City’s Heritage and Cultural Arts Commission,
Human Services Commission, Parks and Community Services Commission, Senior Center
Advisory Committee and Youth Advisory Committee. Under existing City Council-adopted
rules, Commissions have a general policy for absenteeism, which requires Commissioners to
attend 75% of meetings in any 12-month period and any member of a commission may be
removed from office with approval of a majority of the City Council. The City Council
recommended a new policy that would result in an automatic vacation of office after the third
absence in any 12-month period.
STAFF RECOMMENDATION:
Waive the reading and INTRODUCE an Ordinance Amending Dublin Municipal Code
Resolution
Chapter 2.12 (Planning Commission); and, adopt the Updating the Bylaws for the
other five City Commissions and Committees.
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8. NEW BUSINESS
8.1. Authorizing Issuance of First Series of Special Tax Bonds for Improvement Area No. 1
of Community Facilities District No. 2015-1 (Dublin Crossing) and Approving Form of
and Execution of Related Documents; Authorizing Execution of Acquisition
Agreement; and Authorizing Execution of Joint Community Facilities Agreement
This report contains three related items for the City Council’s consideration regarding the
first phase of special tax bond financing for Community Facilities District No. 2015-1
(Dublin Crossing) and the use of the bond sale proceeds to finance authorized public capital
facilities and public capital facility impact fees. The first is a Resolution authorizing issuance
of the 2017 special tax bonds and approving the forms of and authorizing the execution of
related bond issuance documents. The second is a Resolution authorizing execution of an
Acquisition Agreement with Dublin Crossing, LLC, which prescribes the conditions and
procedure for disbursement of bond proceeds to finance (through reimbursement) authorized
public capital facilities upon completion and to finance (through reimbursement) authorized
public capital facility impact fees. The third is a Resolution authorizing execution of a Joint
Community Facilities Agreement with Zone 7 of the Alameda County Flood Control and
Water Conservation District (Zone 7), providing the procedure for transferring ownership of
those authorized public capital facilities which, upon completion, are to be owned by Zone 7.
STAFF RECOMMENDATION:
Resolution
Adopt the following: 1) Authorizing Issuance of Special Tax Bonds; Approving
the Form and Authorizing Execution of a Fiscal Agent Agreement, a Purchase Contract and a
Continuing Disclosure Certificate and Authorizing Sale and Delivery of the Bonds Pursuant
to the Purchase Contract; Approving the Form and Delivery of a Preliminary Official
Statement and the Preparation and Distribution of a Final Official Statement to be Derived
from the Preliminary Official Statement; and Approving Execution and Delivery of Other
Documents and Taking of Actions as Necessary to Implement the Issuance, Sale and
Resolution
Delivery of the Bonds; 2) Authorizing Execution of an Acquisition Agreement
Resolution
Between the City of Dublin and Dublin Crossing, LLC; and, 3) Authorizing
Execution of a Joint Community Facilities Agreement Among the City of Dublin, Zone 7 of
the Alameda County Flood Control and Water Conservation District, and Dublin Crossing,
LLC.
8.2. Kaiser Permanente Public Art Proposal
The City Council will consider Kaiser Permanente’s proposal for public art for its new
Specialty Medical Office/Cancer Center, now under construction at 3200 Dublin Boulevard.
STAFF RECOMMENDATION:
Approve Kaiser Permanente's proposal for public artwork at its new Specialty Medical
Office/Cancer Center.
8.3. Amendments to the Master Fee Schedule for Parks and Community Services and
Discussion on Non-Profit Rates
The City Council will consider amending the Master Fee Schedule to include fees for Parks
and Community Services that were deferred at the June 20, 2017 City Council Meeting. The
City Council will also discuss future rate setting for non-profit use of facilities.
STAFF RECOMMENDATION:
Resolution
Adopt the Amending the Fiscal Year 2017-18 Master Fee Schedule; and provide
direction on non-profit facility rental rates.
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8.4. Review of Capital Improvement Program - Future Projects and Future Funding Needs
The City Council will receive a report on the future projects identified in the City’s Capital
Improvement Program, with a specific focus on projects outside the current five-year time
frame with the General Fund as the funding source and current projects with future funding
needs outside of the five-year time frame. Staff is also making recommendations, for City
Council discussion, whether to continue with or discontinue certain capital projects.
STAFF RECOMMENDATION:
Receive the report and provide direction to Staff on the proposed recommendations to keep
and/or delete certain capital projects.
9. OTHER BUSINESS
Brief information only reports from City Council and/or Staff, including committee reports
and reports by City Council related to meetings attended at City expense (AB1234).
10. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate
alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of
1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make
a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-
6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters
new opportunities.
Vision
Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will
balance history with progress, to sustain an enlightened, economically balanced and diverse community.
Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspects of City
life, including programs to strengthen our economic vitality, and preserve our natural surroundings through
environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyle
through the creation of first-class recreational opportunities, facilities and programs.
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