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HomeMy WebLinkAbout*07-19-2016 CC Agenda REGULAR MEETING Tuesday, July 19, 2016 Council Chamber, 100 Civic Plaza DUBLIN CITY COUNCIL A G E N D A REVISED  (www.dublin.ca.gov) Agendas and Staff Reports are posted on the City’s Internet Website  Agendas may be picked up at the City Clerk's Office for no charge, or to request information on being placed on the annual subscription list, please call 833-6650.  A complete packet of information containing Staff Reports and exhibits related to each item is available for public review at least 72 hours prior to a City Council Meeting or, in the event that it is delivered to City Councilmembers less than 72 hours prior to a City Council Meeting, as soon as it is so delivered. The packet is available in the City Clerk’s Office and also at the Dublin Library. CLOSED SESSION WILL BE HELD AT END OF REGULAR BUSINESS I. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: City Manager II. CONFERENCE WITH LABOR NEGOTIATORS Agency designated representatives: Councilmember Hart and Councilmember Wehrenberg Unrepresented employee: City Manager III. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: City Attorney REGULAR MEETING 7:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATIONS 3.1. Employee Introductions: Rae Ferrer, Nick Zhao, Anne Wong, Zoe Wang, and Erwin Ching New members of City Staff will be introduced: Rae Ferrer, Economic Development Intern; Nick Zhao, Public Works Intern; Anne Wong, Community Development Intern; Zoe Wang, MTC Intern; and Erwin Ching, Associate Civil Engineer. STAFF RECOMMENDATION: Staff recommends that the City Council welcome City of Dublin Staff members. 3.2. National Night Out Proclamation The City Council will proclaim Tuesday, August 2, 2016 as National Night Out. Sponsored by the National Association of Town Watch, the annual National Night Out campaign began in 1984 as an effort to promote involvement in crime prevention activities, police-community partnerships, neighborhood camaraderie and building safer communities. STAFF RECOMMENDATION: Staff recommends that the City Council present the proclamation. 3.3. Update on Livermore Amador Valley Transit Authority's (LAVTA) Activities The City Council will receive an update about Livermore Amador Valley Transit Authority's (LAVTA) activities from Michael Tree, Executive Director. STAFF RECOMMENDATION: Staff recommends that the City Council receive the presentation. 16 July 19, 2016 Dublin City Council Agenda Page of 3.4. Public Comments At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 4. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item.. 4.1. Minutes of the June 21, 2016 Regular City Council Meeting The City Council will consider approval of the minutes of the June 21, 2016 Regular City Council meeting. STAFF RECOMMENDATION: Staff recommends that the City Council approve the minutes of the June 21, 2016 Regular City Council meeting. 4.2. Confirmation of Appointment of City Council 2016 Ad-Hoc Audit Review Committee The City’s independent auditors, Maze and Associates, have commenced the field work necessary to complete the Comprehensive Annual Financial Report (CAFR) for year ending June 30, 2016. The City Council will consider the establishment of an Ad-Hoc Committee, comprised of two City Councilmembers, who will review the audit process and final report (for the period ending June 30, 2016) with the auditors. STAFF RECOMMENDATION: Staff recommends that the City Council confirm the Mayor’s appointment of Councilmember Biddle as well as himself to the 2016 Ad-Hoc Audit Review Committee that will serve for a limited time. 4.3. Consulting Services Agreement with Jordan & Associates, Inc. for Federal Legislative Services The City Council will consider approval of a Consulting Services Agreement with Jordan & Associates, Inc. to provide Federal Legislative Services for Fiscal Year 2016/17. Jordan & Associates, Inc. will continue to represent the Tri-Valley cities (Town of Danville and Cities of Dublin, Livermore, Pleasanton, and San Ramon), related to interests of regional concern. STAFF RECOMMENDATION: Resolution Staff recommends that the City Council adopt the Approving a Consulting Services Agreement with Jordan & Associates, Inc. for Federal Legislative Services for Fiscal Year 2016/17. 4.4. Electric Vehicle (EV) Charging Stations – Revised Fee Structure and Introduction of an EV Parking Ordinance The City Council will consider proposed changes to the Electric Vehicle (EV) charging station fee structure to cover some of the City’s maintenance and operation costs. In addition, the City Council will consider approving a new EV parking ordinance and amending the City’s Municipal Code. STAFF RECOMMENDATION: Staff recommends that the City Council, waive the reading, INTRODUCE an Ordinance adding Dublin Municipal Code Section 6.04.295 regarding Electric Vehicle Parking to the Resolution Dublin Traffic Code; and adopt the Amending the City of Dublin Master Fee Schedule by modifying the Electric Vehicle charging station fee. 26 Revised July 19, 2016 Dublin City Council Agenda Page of 4.5. Summary Vacation of Unused Right-of-Way on Saint Patrick Way, Approval of Quitclaim Deed and Exempting Certain Minor Dispositions and Acquisitions of Real Property from Required Report to the City Council by the Planning Commission as to their General Plan Consistency (Essex Dublin Owner, L.P.) Essex Dublin Owner, L.P. (Essex) is requesting a Summary Vacation of eight square feet of right-of-way previously dedicated to the City for the future extension of Saint Patrick Way. Staff has determined that the right-of-way is no longer required. The proposed Quitclaim Deed would quitclaim the vacated public right-of-way back to Essex. In exchange, the City would no longer be responsible for maintenance of the right-of-way. STAFF RECOMMENDATION: Resolution Staff recommends that the City Council adopt the Summarily Vacating Unused Right-of-way on Saint Patrick Way and Approving Quitclaim Deed; and adopt the Resolution Exempting Certain Minor Dispositions and Acquisitions of Real Property or Interests in Real Property from Required Report to the City Council by the Planning Commission as to their General Plan Consistency. 4.6. Amendment to Agreement with SWA Group for the Dublin Crossing Park Master Plan The City Council will consider a contract amendment with SWA Group for additional consulting services to complete the design for Dublin Crossing Park Master Plan (CIP No. PK0115). STAFF RECOMMENDATION: Resolution Staff recommends that the City Council adopt the Approving an Amendment to the Agreement between the City of Dublin and SWA Group for Additional Services for the Dublin Crossing Park Master Plan (CIP NO. PK0115). 4.7. Termination of Local Drought State of Emergency The City Council will consider a resolution terminating its declaration of a local drought emergency. STAFF RECOMMENDATION: Resolution Staff recommends that the City Council adopt the regarding Termination of Local Drought State of Emergency. 4.8. Approval of Agreement with the City of Livermore for Inclusion of Dublin Street Improvements in City of Livermore Slurry Seal 2016 Project and Implementation of Parking Regulations along Amador Plaza Road The City Council will consider approving the Agreement with the City of Livermore to include micro surfacing pavement treatment of Amador Plaza Road from Dublin Boulevard to Amador Valley Boulevard in Livermore’s Slurry Seal 2016 Project. The City Council will also consider implementation of parking restrictions along parts of Amador Plaza Road from Dublin Boulevard to Amador Valley Boulevard to improve visibility and safety for vehicle, pedestrian, and bicycle traffic and to accommodate the installation of bike lanes. STAFF RECOMMENDATION: Resolution Staff recommends that the City Council adopt the Approving an Agreement between the City of Livermore and City of Dublin to Include City of Dublin Street Improvements in City of Livermore Slurry Seal 2016 Project 2016-04 and for the City of Dublin to Reimburse the City of Livermore for the Portion of Work Taking Place Within the Resolution City of Dublin; and adopt the Amending the Dublin Traffic Code Approving Parking Regulations Along Amador Plaza Road. 4.9. Contract Instructor Services Agreements The City Council will consider approval of Contract Instructor Services Agreements for recreation services, which include the following categories: tennis and soccer. The term of these Agreements shall begin on July 19, 2016, and shall end on December 31, 2017. 36 Revised July 19, 2016 Dublin City Council Agenda Page of STAFF RECOMMENDATION: Resolution Staff recommends that the City Council adopt the Approving Contract Instructor Services Agreements with Akshay Arora dba Arora Tennis and Fitness and North American Youth Activities, LLC dba Kidz Love Soccer for Recreation Services. 4.10. Resolution Amending the Resolution Approving an Agreement with All City Management Services The City Council will consider amending the resolution approving an agreement with All City Management Services for crossing guard services, to specify that the not-to-exceed compensation for Fiscal Year 2015-2016 be determined during the City’s budget process without the need for City Council approval of a contract amendment. This action will bring the resolution in line with the language in the existing agreement. STAFF RECOMMENDATION: Resolution Staff recommends that the City Council adopt the Approving an Amendment to Resolution No. 63-14. 4.11. Consulting Services Agreements for Firms to Provide Contract Planning and Building Related Services on an As Needed Basis The City Council will consider approving Consulting Services Agreements for firms to provide contract planning and building related services on an as needed basis. The planning related service categories include contract planning services; landscape design review; architectural design review; arboricultural services; acoustical analysis; biological resource analysis and documentation; and environmental analysis and documentation. The building related services include plan check, inspections, and building code compliance activities. The proposed agreements would cover a three-year term that expires on June 30, 2019. STAFF RECOMMENDATION: Resolution Staff recommends that the City Council adopt the Approving Consulting Services Agreements for On-call Contract Planning and Building Services, with the following consultants: A.S. Dutchover & Associates; Davey Resource Group; Dudek; First Carbon Solutions; Jerry Haag & Associates; Kimley-Horn and Associates; Kluber & Associates; Loewke Planning Associates; LSA; M Group; Michael Baker International; RRM Design Group; Shums Coda Associates; TRB + Associates, Inc.; West Coast Code Consultants, Inc.; and 4LEAF, Inc. 4.12. Payment Issuance Report and Electronic Funds Transfers The City Council will receive a listing of payments issued from June 1, 2016 - June 30, 2016 totaling $16,001,117.85. STAFF RECOMMENDATION: Staff recommends that the City Council receive the report. 4.13. Notice of Pending Decision on Final Maps for Tract 8268 and Tract 8269 in Jordan Ranch In accordance with Chapter 9.24.80 of the Dublin Municipal Code, the City Council is hereby notified of the City Engineer’s pending approval of the Final Map for Tract 8268, Neighborhood 5 at Jordan Ranch and the Final Map for Tract 8269, Neighborhood 7 at Jordan Ranch. The City Engineer shall approve the Final Maps within 10 days following this notification. STAFF RECOMMENDATION: Staff recommends that the City Council receive the notification. 46 Revised July 19, 2016 Dublin City Council Agenda Page of 4.14. Update and Background on the Tassajara Road Culvert Replacement Project The City Council will receive an update and additional background on the Tassajara Road culvert replacement project that required the temporary closure of Tassajara Road in both directions beginning May 2 until December 1, 2016. STAFF RECOMMENDATION: Staff recommends that the City Council receive the report. 5. WRITTEN COMMUNICATION – NONE. 6. PUBLIC HEARING – NONE. 7. UNFINISHED BUSINESS – NONE. 8. NEW BUSINESS 8.1. Arts Space Grant Pilot Program Proposal The City Council will consider a Staff proposal for an Arts Space Grant pilot program, under which the City Council would allocate use of a portion of the City’s time at Dublin High School Center for the Performing Arts and Education to nonprofit arts groups. Selected City- owned facilities are also included in the pilot program. Staff presented this pilot program to the Heritage and Cultural Arts Commission on June 9, 2016 and the Commission is recommending the program as proposed. STAFF RECOMMENDATION: Staff recommends that the City Council approve the Arts Space Grant pilot program. 8.2. Youth Performances at a Farmers’ Market The City Council will receive a report for a proposed youth Battle of the Bands and Dance Competition at a Farmers’ Market event in late summer 2016. STAFF RECOMMENDATION: Staff recommends the City Council approve the budget change in the amount of $5,000 for a Youth Battle of the Bands and Dance Competition to be held at the final Dublin Farmers’ Market of the 2016 season. 8.3. Future of Undeveloped Properties along Tassajara Road in Dublin Rural properties on Tassajara Road are becoming increasingly surrounded by suburban development. Current zoning allows the existing uses-mainly residential but in some cases agricultural businesses-to continue. Some of these properties have limited development potential, and for that reason development proposals are not anticipated in the near future. The purpose of this report is to identify the options that the City Council has to address the future of these properties. STAFF RECOMMENDATION: Staff recommends that the City Council receive the report and provide direction to Staff on what options, if any, it desires to pursue. 8.4. Dublin CEQA Guidelines and Procedures The City Council will receive a report and consider adopting the proposed City of Dublin CEQA Guidelines and Procedures. The proposed document complies with the requirements of the Public Resources Code and replaces the City’s previous Environmental Guidelines that were adopted in 1990. STAFF RECOMMENDATION: Resolution Staff recommends that the City Council receive the Staff Report and adopt the Rescinding Resolution No. 20-90 and Adopting the City of Dublin CEQA Guidelines and Procedures. 56 Revised July 19, 2016 Dublin City Council Agenda Page of 9. OTHER BUSINESS 10 REPORT ON CLOSED SESSION 11. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833- 6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters new opportunities. Vision Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will balance history with progress, to sustain an enlightened, economically balanced and diverse community. Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspects of City life, including programs to strengthen our economic vitality, and preserve our natural surroundings through environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyle through the creation of first-class recreational opportunities, facilities and programs. 66 Revised July 19, 2016 Dublin City Council Agenda Page of