HomeMy WebLinkAbout*08-16-2011 CC AgendaREGULAR NiEETIlVG
Tuesday, August 16, 2011
DUBLIN CIVIC CENTER, 100 Civic Plaza
DUBLIN CTTY COUNCIL
'~ AG E N DA '~
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CALL TO ORDER & CLOSED SESSION 5: 00 P.M.
I. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section
54957, Title: City Manager
II. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 5777 Scarlett Court, Dublin
Agency negotiator: Joni Pattillo, City Manager
Negotiating parties: Saadeh Corp. DBA Alameda County Auction .
Under negotiation: Price and terms of payment
III. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 6438 Sierra Court, Dublin
Agency negotiator: Joni Pattillo, City Manager
Negotiating parties: Saadeh Corp. DBA Alameda County Auction
Under negotiation: Price and terms of payment
IV. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property : 6363 Clark Avenue (APN 941-1401-012-OS)
Agency Negotiator: Joni Pattillo, City Manager
Negotiating Parties: Aneff, L.L.C. and Alisue,.L.L.C.
Under Negotiation: Price and Terms of Payment ~
V. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION '
Initiation of litigation pursuant to subdivision (c) of Section 54956.9: 1 case
VI. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
~ Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: 1 case
REGULAR MEETING 7:00 P.M.
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
2. REPORT OF CLOSED SESSION ACTION
3. ORAL COMMUNICATIONS
3.1 Introduction of New Employees: Jessica Boscacci, Community Development Department;
Vikki Sarasua, Marc Dinis, and Gabriel Tamondong, Dublin Police Services (700-10)
August 16, 2011 Dublin City Council Agenda Page 1 of 6
3.2 Recognation of Participants in the Northern California Junior Lifeguard Games (130-40)
The City coordinates the Junior Aquatic Water Safety (JAWS) Volunteer Program. This
program provides training for teens and helps them develop teaching and leadership skills
while volunteering at the Dublin Swim Center. Each season approximately 30 teens
participate in the program and provide over 1,700 hours of service at the Swim Center. On
July 29, ten of the volunteers participated in the Northern California Junior Lifeguard Games.
Dublin's two teams took first and second place in the overall competition.
STAFF RECOMMENDATION: Recognize the Junior Lifeguard Games participants.
3.3 Update by East Bay Regional Park District (920-80)
The East Bay Regional Park District (District) will present an update on recent District
activities.
STAFF RECOMMENDATION: Receive report.
3.4 Recognition of All-America City Donors (150-70)
The City Council will recognize the businesses and individuals that donated funds to support
the City's "All-America City" win.
STAFF RECOMMENDATION: Recognize the donors who contributed to the City's All-
America City win.
3.5 Appointment of Adult At-Large Community Member to Youth Advisory Committee
(110-30)
The Mayor is recommending the appointment of the adult at-large community member to the
Youth Advisory Committee for the term of June 2011 through May 2012.
STAFF RECOMMENDATION: Confirm the Mayor's appointment to the Youth Advisory
Committee. '
3.6 Acceptance of 2011 Target Public Safety Grant from Target Corporation (150-70)
Dublin Police Services' Crime Prevention Unit was awarded a 2011 Target Public Safety
Grant from Target Corporation. The donation amount of $3,000 will be used to provide
preventative training in identity theft and fraud to Dublin residents and local businesses
STAFF RECOMMENDATION: Accept the $3,000 grant, approve the Budget Change and
formally recognize the donor.
3.7 Public Comments
At this time, the public is permittetl to address the City Council on non-agendized items. Please step to the podium and clearly state your name
for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take
place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request
Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk's Office related to the
proper procedure to place an item on a future City Council agentla. The exceptions under which the City Council MAY discuss and/or take
action on items not appearing on the agentla are contained in Govemment Code Section 54954.2(b)(1)(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one singie action. Members
of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the
Mayor to remove the item.
4.1 Minutes of Adjoarned Regular Meeting of June 21, 2011 and Regular Meeting of July 19,
2011
STAFF RECOMMENDATION: Approve minutes.
4.2 Approval of Tralee Affordable Housing Agreements (600-30)
Dublin Tralee II, LLC, and PCCP CS II Tralee Village, LLC each seek a new Affordable
Housing Agreement with the City to reflect changes in the City's Inclusionary Zoning
Regulations and their proposed compliance with their affordable housing obligation, which
they acquired when they succeeded Pfeiffer Ranch Investors, Inc. as developers of the Tralee
proj ect.
August 16, 2411 Dublin City Council Agenda Page 2 of 6
STAFF RECOMMENDATION: Adopt Resolution Approving An Amended and Restated
Affordable Housing Agreement for the Construction of Inclusionary Units and the Payment of
Fees In-Lieu of Constructing Certain Affordable Ownership Units Between the City of Dublin
and Dublin Tralee II, LLC, and Authorizing the City Manager to Execute the Agreement and
Take Other Necessary and Appropriate Actions; and adopt Resolution Approving An
Affordable Housing Regulatory Agreement and Declaration of Restrictive Covenants Between
the City of Dublin and PCCP CS II Tralee Village, LLC, and Authorizing the City Manager to
Execute the Agreement and Take Other Necessary and Appropriate Actions.
4.3 Agreement with Bay Island Officials Association for Sports Officiating Services (600-30)
The City contracts with a vendor to provide individuals to officiate the adult sports leagues of
basketball, soccer and softball. Bids were solicited from officiating associations and Bay
Island Officials Association emerged as the low bidder in all three sports. Staff proposes
entering into a three-year agreement with Bay Island that would expire on June 30, 2014.
STAFF RECOMMENDATION: Adopt Resolution Approving Agreement with Bay Island
Officials Association for Sports Officiating Services.
4.4 Agreement with Dahlin Group Architecture for the Swim Center Modernization Master
Plan (600-30)
The Dublin Swim Center was built almost 40 years ago. As a result the main building and
many of the pool mechanical systems will be in need of significant repairs and capital
improvements in the near future. The proposed study will closely examine the building and
mechanical systems, ascertain repair and replacement needs, examine current codes, and
identify alternatives and costs to modernize the facility.
STAFF RECOMMENDATION: Adopt Resolution Approving Agreement with Dahlin Group
Architecture and Planning for the Swim Center Modernization Master Plan; and approve the
budget change in the amount of $10,880.
4.5 Waiver of Competitive Bid Process and Authorization of Staff to Purchase License Plate
Recognition System Directly from Vendor (350-20)
Funds have been reserved in Fiscal Year 2011-2012 for the purchase of a license plate
recognition system to aid criminal investigations. Staff is requesting the City Council waive
the competitive bidding process and authorize the purchase. of the license plate recognition
system from PIPS Technology.
STAFF RECOMMENDATION: Adopt Resolution Authorizing Staff to Purchase PAGIS
License Plate Recognition System from PIPS Technology. The City Purchasing Ordinance
provides the City Council with authority to waive the competitive bid process.
4.6 Extending and Modifying the Temporary Policy for the Rental of Below Market Rate
(BMR) Ownership Units (430-80)
To assist BMR Sale Unit owners who are having difficulty in finding qualified buyers, the
City Council adopted and subsequently extended a temporary policy for BMR Sale Unit
owners to rent their Units. Owners can rent their Units for two-year intervals if they satisfy
requirements set forth in the temporary policy. Based on City Council direction at their
meeting of July 19, 2011, the Temporary Policy is proposed to be modified and extended until
August 19, 2014.
STAFF RECOMMENDATION: Adopt Resolution Modifying and Extending the Temporary
Policy for the Rental of Below-Market Rate Ownership Units by Owners Unable to Sell Their
Units at the Restricted Resale Price.
August 16, 2011 Dublin City Council Agenda Page 3 of 6
4.7 Award of Bid for Contract No. 11-09 to Evans Brothers Inc. (Dougherty Hills Park Slope
and Drainage Repair) and Approval of Budget Adjustment (600-35)
The Dougherty Hills Park Slope and Drainage Repair Project (CIP No. 950017) includes
slope stabilization and drainage repair and improvements on a hillside within Dougherty Hills
Park immediately above Topaz Circle. The proj ect will restore an area of the hillside damaged
during intense rain storms in March of this year and offer protection for the homes on Topaz
Circle and the DSRSD access road from future storm events. Based on bid results received on
July 28, 2011, a budget adjustment is needed to increase the funding available for
improvements due to additional repairs measures identified during design.
STAFF RECOMMENDATION: Adopt Resolution Awarding Contract No. 11-09, Dougherty
Hills Park Slope and Drainage Repair to Evans Brothers, Inc.; and approve budget change.
4.8 Fallon Sports Park - Fencing Contract No. 11-08 (600-35)
Staff is seeking City Council authorization to award Fallon Sports Park - Fencing Contract
No. 11-08. The project entails the installation of fencing on the south side of the parking lot
and wood bollards on the north side to manage vehicular and pedestrian access.
STAFF RECOMMENDATION: Adopt Resolution Awarding Contract No.l 1-08 Fallon Sports
Park - Fencing to Golden Bay Fence Plus Iron Works Incorporated. ~
4.9 Agreement with Jordan & Associates for Federal Legislative Services (600-30)
The City Council will consider engaging Jordan & Associates to provide Federal Legislative
Services for Fiscal Year 2011-2012. Jordan & Associates would continue to represent the
Tri-Valley cities (Danville, Dublin, Livermore, Pleasanton, and San Ramon), related to
interests of regional concern.
STAFF RECOMMENDATION: Authorize the City Manager to engage Jordan & Associates to
provide Federal Legislative Services for Fiscal Year 2011-2012.
4.10 Authorization to Approve Expenditures Funded by Associated Community Action
Program (ACAP) including Amend~ent No. 2 Management Partners, Incorporated
Agreement (600-30)
The City of Dublin, in its role as Fiscal Agent assisting with the wrap up of Associated
Community Action Program (ACAP), has entered into an agreement with Management
Partners, Incorporated. It has been determined that ACAP will require additional professional
services consisting of an extension of the agreement with Management Partners and
additional sub-consultant legal services. Based on the City of Dublin procurement
requirements, the City Council has previously approved the initial agreement with
Management Partners and AmendmentNo. 1. All costs for these services are funded from the
ACAP Trust Fund established with member contributions.
STAFF RECOMMENDATION: Authorize a modification to the agreement with Management
Partners, Incorporated (Amendment No. 2) of up to $85,000 which shall be funded from
contributions made by the member agencies to a special trust fund held by the City of Dublin;
and authorize the City Manager to enter into further amendments to this and other agreements
which are funded by ACAP trust funds, without further review by the City Council. However,
Staff will provide a notification to City Council in the event the item exceeds the City Manager's
authorization pertaining to City funds.
4.11 Informational Report: Adjustment to Designation of 100 Acre General Commercial
Property City of Dublin / Alameda County Revenue Sharing Agreement (600-40)
The City of Dublin and Alameda County entered into an agreement in 1993 which, among
other items, had a provision for sharing tax revenues. One element of the revenue sharing
formula was based on the development of the first 100 Acres of General Commercial property
(excluding certain automobile franchises). The Agreement provided that the City would
periodically update the map showing the 100 acres. Based on consolidations and relocations
of automobile franchises it is necessary to update the map.
STAFF RECOMMENDATION: Receive and file the report.
August 16, 2011 Dublin City Council Agenda Page 4 of 6
4.12 Agreement with Carducci Landscape Architecture for the Fallon Sports Park Master Plan
Update (600-30)
One of the Parks and Facility Developmenf Division Key Initiatives for Fiscal Year 2011-
2012 is to develop phasing options and costs for the Fallon Sports Park to include two new
soccer fields and a 90-foot baseball diamond. As a result, consultant services are required in
order to prepare an update to the Fallon Sports Park Master Plan.
STAFF RECOMMENDATION: Adopt Resolution Approving Agreement with Carducci
Landscape Architecture for the Fallon Sports Park Master Plan LJpdate; and approve the budget
change in the amount of $15,000.
4.13 Acceptance of Phase One Improvements for Tract 6765, Schaefer Ranch (Schaefer Ranch
Holdings, LLC) and Approval of Regulatory Traffic Control Devices (600-60)
Discovery Builders, dba Schaefer Ranch Holdings, LLC, has constructed the Phase One street
improvements for Tract 6765 in accordance with the Improvement Agreement for Tract 6765.
It is now appropriate for the City to accept these improvements and approve the regulatory
traffic control devices.
STAFF RECOMMENDATION: Adopt Resolution for Acceptance of Phase One Improvements
for Tract 6765, Schaefer Ranch (Schaefer Ranch Holdings, LLC) and Approving Regulatory
Traffic Control Devices.
4.14 City Treasurer's Investment Report for 4th Quarter 2010-2011
The City's investment portfolio totals $101,656,025.99 (par value). As of June 30, 2011,
funds were invested at an average yield of 1.388%. The portfolio includes both discretionary
and restricted funds and the balance will fluctuate throughout the year. The report presented
provides background on the City investment portfolio as well as the investment results as of
June 30, 2011.
STAFF RECOMMENDATION: Receive the Quarterly Investment Report.
4.15 Issuance Reports and Electronic Funds Transfers (300-40)
STAFF RECOMMENDATION: Review and authorize the issuance of payments.
5. WRITTEN COMMUNICATIONS - None.
6. PUBLIC HEARINGS
6.1 Resolution Approving the Formation of the Fallon Crossings Geologic Hazard Abatement
District (GHAD), Approving the Plan of Control, and Appointing the Dublin City Council
as the Board of Directors of the GHAD (360-60)
Condition of Approval No. 11 for the Fa11on Crossings development (Tract 7617) requires
creation of a Geologic Hazard Abatement District (GHAD), encompassing the property
within the development, prior to filing of the first final map for the project. Standard Pacific
Homes, the developer, has submitted a petition to create the Fallon Crossings Geologic
Hazard Abatement District. The territory to be annexed pursuant to the Petition for
Annexation is currently owned by the developer.
In connection with the petition, a Fallon Crossings GHAD Plan of Control has been prepared.
The proposed Plan of Control describes the work contemplated for the GHAD, including
maintenance and monitoring activities, including slopes, debris benches, maintenance roads,
trails, fencing, concrete lined drainage ditches, subdrains, subdrain outlets, retaining walls,
storm drain improvements, and the water quality and detention basins.
STAFF RECOMMENDATION: Conduct public hearing, deliberate, and adopt Resolution
Approving the Formation of the Fallon Crossings Geologic Hazard Abatement District (GHAD),
Approving the Plan of Coritrol, and Appointing the Dublin City Council as the Board of
Directors of the GHAD.
August 16, 2011 Dublin City Council Agenda Page 5 of 6
7. LTNFINISHED BUSINESS
7.1 "All-America City" and "Dublin's 30tb Year" Celebration (150-20)
On June 17, 2011, the City of Dublin was named a 2011 All-America City by the National
Civic League. This prestigious honor coincides with the 30~' anniversary of Dublin's
incorporation, which occurs in February 2012. Staff recommends a coordinated effort to
celebrate both honors simultaneously throughout the upcoming calendar year. Staff also
recommends the creation of a subcommittee to create a signature event in summer 2012 and
to accept the Mayor's appointment of Mayor Sbranti and Councilmember Hildenbrand to
serve on that committee.
STAFF RECOMMENDATION: Receive the report and provide input on the proposed actions,
establish an ad-hoc subcommittee to create a signature event to celebrate the All-America City
win and 30'h anniversary and accept the Mayor's appointments to the subcommittee.
8. NEW BUSINESS
S.1 Parking Designation on Dublin Boulevard and Lockhart Street (820-80)
Each year during the Annual Slurry Seal and Overlay Capital Improvement Program projects,
Staff reviews locations where striping improvements can be made. For the portion of Dublin
Boulevard (eastbound) between Civic Plaza and Dublin Court, Staff identified an opportunity
to extend a third travel lane through this segment of roadway, matching the adjacent segments
to the east and west, by removing on-street parking. "No Parking" zones are also proposed on
portions of Lockhart Street in anticipation of the opening of Kolb Elementary to help facilitate
safe pedestrian access.
STAFF RECOMMENDATION: Adopt Resolution Approving Parking Regulation on Dublin
Boulevard; and adopt Resolution Approving Parking Regulation on Lockhart Street.
8.2 Dublin Crossings Project Update and Strategic Visioning Process Recap
In 2004, the City, in partnership with the U.S. Army Reserve, engaged community members
in a"Strategic Visioning Process" for the 187-acre Dublin Crossings project site. The result
of the Strategic Visioning Process was the identification of a preferred concept land plan
(Alternative 5) and a series of follow-up letters to the U.S. Army Reserve with direction from
the City Council regarding the land uses, circulation system, and parks and open space in the
plan: Staff thought it appropriate to engage the City Council in a review of the land plan
discussions that have taken place to date and to receive updated direction and feedback from
the City Council, as appropriate. Staff will use this information to assist in evaluating the
proposed land plan that will be prepared by the Applicant.
STAFF RECOMMENDATION: Receive the report on the Dublin Crossings project status and
questions related to the 2004 Strategic Visioning Process; and provide updated and/or additional
feedback and direction, where appropriate, to Staff and the Applicants on future development at
the Dublin Crossings project site.
9. OTHER BUSINESS
9.1 Brief INFORMATION ONLY reports from Council and/or Staff, including Committee
Reports and Reports by Council related to Meetings Attended at City Expense (AB 1234).
10. ADJOURNMENT - In memory of Staff Sgt. Sean Diamond and our fallen troops.
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats
to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132),
and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or
accommodation, please contact the City Clerk's Office (925) 833-6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life which ensures a safe and secure environment that fosters new
opportunities.
August 16, 2011 Dublin City Council Agenda Page 6 of 6