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HomeMy WebLinkAbout*08-20-2013 CC Agenda REGULAR MEETING Tuesday,August 20, 2013 DUBLIN CIVIC CENTER, 100 Civic Plaza DUBLIN CITY COUNCIL AGENDA • Agendas and Staff Reports are posted on the City's Internet Website (www.dublin.ca.gov) NOTE: Agendas posted on the Website are provided as a public service, and are not intended to serve as a part of or a replacement for any part of the legally required posting of agendas or the public noticing of projects appearing before the City Council. • Agendas may be picked up at the City Clerk's Office for no charge, or to request information on being placed on the annual subscription list, please call 833-6650. • A complete packet of information containing Staff Reports and exhibits related to each item is available for public review at least 72 hours prior to a City Council Meeting or, in the event that it is delivered to City Councilmembers less than 72 hours prior to a City Council Meeting, as soon as it is so delivered. The packet is available in the City Clerk's Office and also at the Dublin Library. CALL TO ORDER & CLOSED SESSION 6:30 P.M. I. CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: 1 case Existing facts and circumstances: Letter from Richard Taylor to the City Attorney, dated July 29, 2013 II. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: City Attorney III. CONFERENCE WITH LABOR NEGOTIATORS Agency designated representatives: Vice Mayor Biddle and Councilmember Gupta Unrepresented employee: City Attorney REGULAR MEETING 7:00 PM 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE TO THE FLAG 2. REPORT ON CLOSED SESSION 3. ORAL COMMUNICATIONS 3.1. Introduction of New Employees; and Re-Introduction of Employees Recently Promoted New members of City Staff will be introduced, as well as employees having received recent promotions. STAFF RECOMMENDATION: Welcome new City of Dublin Staff members and employees with recent promotions. 3.2. Presentation from ES Bay Regional Parks District: Mayors Trail Challenge The City Council will receive an update from Carol Johnson, Assistant General Manager of Public Affairs for East Bay Regional Parks District (EBRPD), on their current Mayors Trail Challenge. STAFF RECOMMENDATION: Receive the presentation. 3.3. Acceptance of Gifts for Parks and Community Services Programs and Events The City Council will receive a report on miscellaneous donations made during Fiscal Year 2012-2013 from individuals, businesses, and local non-profit organizations to support Parks and Community Services programs and community events. STAFF RECOMMENDATION: • Accept the gifts and direct Staff to prepare a formal acknowledgement to the various sponsors. August 20,2013Dublin City Council Agenda Page 1 of 6 3.4. Acceptance of Gifts to City from the Live Healthy Dublin: 10 Week Wellness Challenge Sponsors The City Council will formally accept the monetary donations and present Certificates of Recognition to the sponsors and supporters of the 2013 "Live Healthy Dublin: 10-Week Wellness Challenge." STAFF RECOMMENDATION: Recognize the sponsors and formally accept the contributions. 3.5. Certificate of Achievement for Excellence in Financial Reporting, FY 2011-12 CAFR The City Council will acknowledge the City's award of the Certificate of Achievement for Excellence in Financial Reporting for its CAFR for fiscal year 2011-12. STAFF RECOMMENDATION: Receive the Certificate of Achievement for Excellence in Financial Reporting. 3.6. Public Comments At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE(3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk's Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 4. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input • may request the Mayor to remove the item. 4.1. Minutes of the Regular City Council Meetings of May 7, 2013 and July 16, 2013, and the Special City Council Meeting of July 15,2013 The City Council will consider approval of the minutes of the Regular City Council meetings of May 7, 2013 and July 16, 2013, and the Special City Council meeting of July 15, 2013. STAFF RECOMMENDATION: Approve the minutes of the Regular City Council meetings of May 7, 2013 and July 16, 2013, and the Special City Council meeting of July 15, 2013. 4.2. Approval of Final Map and Tract Improvement Agreement and Approval of Agreement for Long Term Encroachment for Landscape Features for Tract 7929, Dublin Transit Center, Site C Avalon Dublin Station II, L.P., A Delaware Limited Partnership, is filing Final Map 7929 to subdivide Parcels 2 and 3 of Tract 7893 into a 4 Lot Subdivision with Lot 2 being for Condominium Purposes with 255 units. Tract 7929 is bounded on the west by DeMarcus Boulevard, on the east by Iron Horse Parkway and on the north by Campbell Green. STAFF RECOMMENDATION: Adopt Resolution Approving Final Map and Tract Improvement Agreement for Tract 7929; and, adopt Resolution Approving Agreement for Long Term Encroachment for Landscape Features - Tract 7929. 4.3. Acceptance of Landscape Improvements for Tract 8000, Schaefer Ranch Unit 2 Discovery Builders, dba Schaefer Ranch Holdings LLC, has completed the landscape improvements for Tract 8000, Schaefer Ranch Unit 2 in accordance with the Landscape Improvement Agreement for Tract 8000. It is now appropriate for the City to accept these improvements. STAFF RECOMMENDATION: Adopt Resolution Accepting the Landscape Improvements for Tract 8000—Schaefer Ranch, Unit 2. 4.4. Amendment to Consulting Services Agreement with Kimley-Horn & Associates, Inc. for the Dougherty Road Improvements - Sierra Lane to North City Limit The City entered into an Agreement with Kimley-Horn & Associates in February 2012 to prepare the preliminary engineering plans and environmental documents for the Dougherty Road Improvements project - Sierra Lane to North City Limit. On February 19, 2013, the City Council adopted the Mitigated Negative Declaration and approved the preliminary engineering plans for the project. The City now desires to amend Kimley-Horn & Associates' existing Agreement to complete the final design and construction contract documents of the entire project (Sierra lane to North City Limit) to get it ready for advertising and construction. August20,2013Dublin City Council Agenda Page 2 of 6 STAFF RECOMMENDATION: Adopt Resolution Approving the Amendment to the Consulting Services Agreement with Kimley-Horn and Associates, Inc. for the Dougherty Road Improvements Project. 4.5. Award of Bid—Contract No. 13-09, 2013 Annual Slurry Seal Program The Annual Slurry Seal Program (CIP No. 969204) will resurface several City streets with a slurry seal that will prolong the life of the existing pavement surface. STAFF RECOMMENDATION: Adopt Resolution awarding Contract No. 13-09, 2013 Annual Slurry Seal Program, to VSS International Inc. 4.6. Request for Waiver of Competitive Bid Process and Authorization to Purchase Fire Apparatus through Alameda County Purchasing Contract The City of Dublin and the Alameda County Fire Department routinely review fire apparatus to ensure the safety and reliability of the City's fleet when firefighters respond to emergency incidents. The City Council will consider the purchase of one Fire Engine, sole sourcing the outfitting of the apparatus to the Alameda County Fire Department, and retire the current reserve engine from the City's fleet. STAFF RECOMMENDATION: Adopt Resolution authorizing Staff to purchase one Fire Engine through the Alameda County purchasing contract, to sole source the outfitting of the apparatus unit to the Alameda County Fire Department (ACFD), and to retire the current reserve engine from the City's fleet. The City Purchasing Ordinance provides the City Council with authority to waive the competitive bidding process when the procurement meets the Exceptions to Competitive Bidding criteria. 4.7. Acceptance of Work— Contract No. 12-15, Dublin Boulevard Resurfacing The Annual Street Overlay Program (CIP No. 969104) resurfaced Dublin Boulevard between Dougherty Road and Scarlett Drive by placing I%" asphalt concrete overlay on top of existing pavement. STAFF RECOMMENDATION: Accept improvements under Contract No. 12-15, Dublin Boulevard Resurfacing, and release retention after 35 days if there are no subcontractor claims. 4.8. Approve the Final Map, Tract Improvement Agreement, and Agreement for Long-Term Encroachment for Landscape Features for Tract 8100,Jordan Ranch Unit II (BJP-ROF Jordan Ranch LLC) BJP-ROF Jordan Ranch LLC, A Delaware Limited Liability Company, is filing a Final Map for Tract 8100 (Jordan Ranch, Unit II) to create 15 lots for future development. STAFF RECOMMENDATION: Adopt Resolution Approving Final Map and Tract Improvement Agreement for Tract 8100, Jordan Ranch, Unit II; and, adopt Resolution Approving the Agreement for Long Term Encroachment for Landscape Features for Tract 8100, Jordan Ranch, Unit II. 4.9. Check Issuance Report and Electronic Funds Transfers The City Council will receive a listing of payments issued from July 1, 2013 — July 31, 2013 totaling $5,415,510.24. STAFF RECOMMENDATION: Staff recommends that the City Council receive the report. 4.10. Public Hearing: Adoption of Ordinance to Establish Underground Utility District 2013-1 The City of Dublin intends to establish Underground Utility District 2013-1 on Dublin Boulevard, in conjunction with the proposed Dublin Boulevard Improvement project from Civic Plaza/Sierra Court to Dublin Court. The undergrounding portion of the overall Dublin Boulevard Improvement project will be funded with California Public Utilities Commission Rule 20A funds. STAFF RECOMMENDATION: Waive the reading and adopt the Ordinance Establishing Underground Utility District 2013-1. August 20,2013Dublin City Council Agenda Page 3 of 6 4.11. TV30 Supplemental Capital Appropriation The Tri-Valley Community Television Corporation (TV30) has requested an additional appropriation of funds for capital equipment acquisition to replace critical media server components that have become obsolete. STAFF RECOMMENDATION: Approve a Budget Change in the amount of$21,500 for additional TV30 capital expenses. 4.12. City Treasurer's Informational Report of Investments for the Period April 1, 2013 to June 30, 2013 The City's Investment Policy requires that a semi-annual report of investments is to be presented to the City Council for review, thou*h City Staff has been submitting these reports for review on a quarterly basis. This report covers the 4` quarter of fiscal year 2012-13, for the period of April 1, 2013 to June 30, 2013. The City's investment portfolio as of June 30, 2013 totaled $149,062,517 (par value), with an average yield of 0.602%. This report contains summarized and detailed investment results for the period. STAFF RECOMMENDATION: Receive the report. 4.13. Approval of Agreements for the use of Fiscal Year 2013-2014 Community Development Block Grant(CDBG) funds. The City Council will consider approval of an Agreement between the City of Dublin and the County of Alameda for the use of Fiscal Year 2013-2014 Community Development Block Grant funds. Staff is also requesting that the City Council approve the related service organization agreements and approve the requested budget change. STAFF RECOMMENDATION: Adopt Resolution authorizing the City Manager to execute an Agreement between the City of Dublin and the County of Alameda for the use of Community Development Block Grant Funds for Fiscal Year 2013-2014, approve the required Community Development Block Grant service organization funding agreements, and approve the budget change. 4.14. Budget Change for City Street Lighting Assessment Districts The City Council conducted public hearings for the Citywide Street Lighting Maintenance Assessment Districts at the June 18, 2013, meeting. Attached were budget change forms scheduled to be approved at a future City Council meeting. This Staff Report recommends that the City Council approve the budget changes for the City Street Lighting Assessment Districts that were a part of Item No. 6.3 of the June 18, 2013, City Council meeting. STAFF RECOMMENDATION: Approve the budget changes for City Street Lighting Assessment Districts that were a part of Item No. 6.3 of the June 18, 2013, City Council meeting. 5. WRITTEN COMMUNICATION 5.1. Citizen Request to Consider Sale of Fireworks within the City of Dublin The City Council received correspondence from a Dublin resident requesting that the City Council discuss the sale of fireworks within the City of Dublin at an upcoming City Council meeting. STAFF RECOMMENDATION: Receive the report and provide direction. 6. PUBLIC HEARINGS 6.1. Human Services Commission The City Council will hold a public hearing to consider a resolution, bylaws and ordinance necessary to create a Human Services Commission. STAFF RECOMMENDATION: Conduct the public hearing, deliberate, adopt Resolution creating a Human Services Commission and Adopting Bylaws and Rules of Procedure for the Commission; and waive the reading and INTRODUCE an Ordinance relating to Compensation for Human Service Commission Members. August 20,20I3Dublin City Council Agenda Page 4 of 6 7. UNFINISHED BUSINESS 7.1. Emerald Glen Recreation and Aquatic Complex Architectural Design Alternatives The City Council will consider three different architectural styles for the new Emerald Glen Recreation and Aquatic Complex that have been prepared by Dahlin Group Architecture Planning. STAFF RECOMMENDATION: Receive the report and select the preferred option for the architectural style of the building. 7.2. Library Concession Stand Update The City Council directed Staff to research the feasibility of providing food and beverage services at the Dublin Public Library. Staff was given further direction to look into a variety of possible vendors, including a partnership with the Dublin Unified School District or local businesses, to provide the services in a manner that would be compact and flexible within the lobby of the Library, or adjacent to the entrance. STAFF RECOMMENDATION: Receive this report. 7.3. Modifications to Parking Regulations on East Side of Lockhart Street Between Central Avenue and Palermo Way At the July 16, 2013 meeting, the City Council approved new parking regulations along the east side of Lockhart Street between Central Parkway and Palermo Way. The regulations included a no parking Zone between Central Parkway and Gleason Drive, and a passenger loading zone near Fallon Sports Park. To minimize impacts to the parking supply for activities and sporting events at the Fallon Sports Park, the City Council directed Staff to review different alternatives including narrowing the median for the access of emergency vehicles and modifying parking restrictions. This Staff Report discusses those alternatives. STAFF RECOMMENDATION: Adopt Resolution amending the Dublin Traffic Code modifying parking restrictions along the east side of Lockhart Street; and, approve the Budget Change for the installation of a median fence. 8. NEW BUSINESS 8.1. Parks and Community Services Department Marketing Plan As part of the current two-year budget the City has a key initiative to develop and implement a marketing and communications plan for the programs and services offered by the Parks and Community Services Department. Staff is seeking approval of the strategies and tactical priorities identified in the marketing and communications plan developed by BW Research Partnership and Full Capacity Marketing, Inc. STAFF RECOMMENDATION: Approve the Parks and Community Services Department Marketing and Communications Plan. 8.2. Community Park Survey and Dog Park Recommendations The Parks and Community Services Department conducted a "Community Parks Survey" during January and February 2013. The survey included questions about the quality of parks and the Department's services, inquiries as to park amenities desired, and a specific section dedicated to dog parks and amenities for the future. There were 625 respondents to the survey. Staff will provide a summary of the results and recommendations on a future dog park in eastern Dublin. STAFF RECOMMENDATION: Receive the report and determine whether to construct another dog park, and if so, select Jordan Ranch Community Park as the preferred potential development site for a future dog park. August 20, 2013 Dublin City Council Agenda Page 5 of 6 8.3. Consideration of Health and Wellness Concept The City Council identified in the past year, the concept of healthy lifestyles and wellness as being recognized as a priority for the Dublin community. Staff has drafted a resolution for City Council consideration - the Commitment to Healthy Lifestyles and Wellness Resolution. Staff will also establish a campaign — The Season of Service and Self- during the months of March through May 2014 — to continue to enhance this commitment to a better self and community. STAFF RECOMMENDATION: Adopt Resolution Setting Forth the City of Dublin's Commitment to Healthy Lifestyles and Wellness within the Dublin Community. 8.4. Approval of Contract with Chandler Asset Management for Investment Services The City of Dublin's investment portfolio of roughly $149 million is currently managed primarily by the staff in the Administrative Services Department. Of that amount, approximately $60 million is currently invested in two locally pooled money accounts that allow for immediate liquidity and sustain the cash flow for City operations. In order to maximize interest earnings while maintaining an appropriate level of risk and diversity, Staff believes it would be beneficial to engage Chandler Asset Management in a three- year comprehensive investment services contract. STAFF RECOMMENDATION: Adopt Resolution authorizing the City Manager to execute an agreement with Chandler Asset Management to provide investment management services; and approve the budget change adding $80,000 to the FY 2013-14 Administrative Services Department budget. 8.5. Confirmation of City Council 2013 Ad-Hoc Audit Review Committee The independent auditors from the firm of Maze and Associates have scheduled the field work necessary to complete the Comprehensive Annual Financial Report (CAFR) for the year ending June 30, 2013. The City Council will consider appointments to the Ad-Hoc Committee, comprised of two City Councilmembers, to review the audit process and final report with the Auditors. STAFF RECOMMENDATION: Confirm the Mayor's appointment of Vice Mayor Don Biddle and Councilmember David Haubert as the 2013 Ad-Hoc Audit Review Committee that will serve for a limited time. 9. OTHER BUSINESS Brief INFORMATION ONLY reports from Council and/or Staff, including Committee Reports and Reports by Council related to Meetings at City Expense (AB1234). 10. ADJOURNMENT—In memory of Staff Sgt. Sean Diamond and our fallen troops. This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation,please contact the City Clerk's Office(925)833-6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life which ensures a safe and secure environment that fosters new opportunities. Vision Dublin is a vibrant city committed to its citizens, natural resources, and cultural heritage. As Dublin grows, it will balance history with progress, to sustain an enlightened, economically balanced and diverse community. Dublin is unified in its belief that an engaged and educated community encourages innovation in all aspects of City life, including programs to strengthen our economic vitality, and support environmental stewardship and sustainability through the preservation of our natural surroundings. Dublin is dedicated to promoting an active and healthy lifestyle through the creation of first-class recreational opportunities,facilities and programs. August 20,2013Dublin City Council Agenda Page 6 of 6