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HomeMy WebLinkAbout*09-06-2011 CC AgendaREGULAR MEETING Tuesday, September 6, 2011 DUBLIN CIVIC CENTER, 100 Civic Plaza DUBLIN CITY COUNCIL '~ A G E N D A'~ • Agendas and Staff Reports are posted on the City's Internet Website (www.dublin.ca.gov) NOTE.• Agendas posted on the Website are provided as a public service, and are not intended to serve as a part of, or a replacement for any part of the legally required posting of agendas or the public noticing of projects appearing before the City Council. • Agendas may be picked up at the City Clerk's O~ce for no charge, or to request information on being placed on the annual subscription list, please call 833-6650. • A complete packet of information containing Staff Reports and exhibits related to each item is available for public review at least 72 hours prior to a City Council Meeting or, in the event that it is delivered to City Councilmembers less than 72 hours prior to a City Council Meeting, as soon as it is so delivered. The packet is available in the City Clerk's Office and also at the Dublin Library. CALL TO ORDER & CLOSED SESSION 6:30 P.M. I. CONFERENCE WITH LEGAL COiTNSEL - EXISTING LITIGATION (Subdivision (a) of Section 54956.9) Concerned Dublin Citizens, et. al v. .City of Dublin, et al. (Alameda County Superior Court, RG11581959) II. CONFERENCE WITH LEGAL COLJNSEL - EXISTING LITIGATION (Subdivision (a) of Section 54956.9) Name of case: City of Dublin v. AA Label, Inc., Alameda County Superior Court, RG11561163 REGULAR MEETING 7:00 P.M. 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG 2. REPORT OF CLOSED SESSION ACTION 3. ORAL COMMUNICATIONS 3.1 Introduction of New Employees: Kathy Southern, (PSE) Environmental Technician - Environmental Services; Hazel Wetherford, Administrative Analyst II - Economic Development; Seth Adams, Assistant Planner - Community Development (700-10) 3.2 Public Comments At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE /3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk's O~ce related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 4. CONSENT CALENDAR ~ Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item. 4.1 Minutes of Regular Meeting of August 16, 2011 STAFF RECOMMENDATION: Approve minutes. September 6, 2011 Dublin City Council Agenda Page 1 of 4 4.2 2011-2012 Contract for Services with the Alameda County Library (600-40) The City of Dublin contracts with the Alameda County Library for additional hours of service at the Dublin Public Library. The contract for Fiscal Year 2011-2012 is for 17 additional hours of service per week. The City Council will consider the Contract Agreement with the Alameda County Library. ~ STAFF RECOMMENDATION: Adopt Resolution Approving an Agreement with County of Alameda for Additional Library Services for Fiscal Year 2011-2012. 4.3 Revisions to the Personnel System (700-20) The City Council will consider revisions to the City's Personnel System including amending the Senior Finance Technician and Permit Technician job classifications. STAFF RECOMMENDATION: Adopt Resolution Amending the Classification Plan; and adopt Resolution Amending the Salary Plan for Full-Time Personnel. 4.4 Approve an Agreement with Gladwell Governmental Services, Inc. for Assessment of City Document and Records (600-30) The City Council will consider an Agreement for Consultant Services with Gladwell Governmental Services, Inc. to evaluate City documents and official records in preparation for adherence to the City's Records Retention Schedule. This process will allow for destruction of large quantities of paper documents that will free up needed office floor and storage space in the Civic Center to accommodate additional Staffing as proposed in the Fiscal Year 2011-2012 budget CIP project regarding Civic Center Modifications. STAFF RECOMMENDATION: Adopt Resolution Approving Agreement with Gladwell Governmental Services, Inc. to Evaluate City Documents and Official Records in Accordance with the Records Retention and Implementation Plan 4.5 Agreement with Tri-Valley Janitorial Service and Supply for Janitorial Services of City Facilities (600-30) This agreement provides for janitorial service at all City facilities. The term of this Agreement shall begin on October 1, 2011 and shall end on June 30, 2014. STAFF RECOMMENDATION: Adopt Resolution approving Agreement with Tri-Valley Janitorial Service and Supply for Janitorial Services of City Facilities; and approve the Budget Change in the amount of $23,490. 4.6 Approval of Final Map for Tract 8051, Neighborhood "C-3", Positano/Fallon Village (Braddock and Logan) and Acceptance of Parkland Dedication (600-60) Tract 7855, Neighborhood "C-3" of the Positano development in Fallon Village (owned by Braddock and Logan) created 23 single family parcels and 11 parcels for future resubdivision and development. Braddock and Logan is filing Final Map 8051 to resubdivide Parcels A, B, C, D, and E of Tract 7855. This action will create an additional 23 individual lots, with a single-family home on each lot. STAFF RECOMMENDATION: Adopt Resolution Approving the Final Map for Tract 8051, Neighborhood "C-3", Positano/Fallon Village; and adopt Resolution Accepting Parkland Dedication Credits and Fees for Parkland Dedication Requirements for Tract 8051. ~ 4.7 Award of Bid - Contract No. 11-10, 2011 Annual Slurry Seal Program (600-35) The Annual Slurry Seal Program (CIP No. 969203) will resurface several City streets with a slurry seal that will prolong the life of the existing pavement surface. As streets begin showing wear and stress cracking, it is important to seal the cracks to keep water from getting under the roadway pavement. STAFF RECOMMENDATION: Adopt Resolution Awarding Contract No. 11-10, 2011 Annual Slurry Seal Program, to American Asphalt Repair and Resurfacing Co., Inc.; and approve the Budget Change. " 4.8 Check Issuance Reports and Electronic Funds Transfers (300-40) STAFF RECOMMENDATION: Review and authorize the issuance of payments. September 6, 2011 Dublin City Council Agenda Page 2 of 4 5. WRITTEN COMMUNICATIONS - None. 6. PUBLIC HEARINGS - None. 7. UNFINISHED BUSINESS 7.1 Amendment to Improvement Developer Agreement for Schaefer Ranch Park Improvements (600-60) The City and Schaefer Ranch Holdings LLC ("the Developer") aze parties to the Improvement Developer Agreement for Schaefer Ranch Park Improvements ("the Agreement"). The Agreement requires the Developer to complete the park improvements in the Schaefer Ranch Development prior to the issuance of the 201 st building permit. Developer has requested additional time to complete the improvements, and the proposed amendment to the Agreement would require the developer to complete the construction of the Schaefer Ranch Park no later than June 30, 2013. STAFF RECOMMENDATION: Adopt Resolution Approving the First Amendment t~ Improvement Developer Agreement for Schaefer Ranch Park Improvements. ~ 7.2 Authorization for the City Manager to Execute a Consulting Services Contract with Circlepoint for the Provision of Environmental Services for the Sphere of Influence ~ ' Amendment Study for poolan Canyon (600-30) ~' The City Council will consider authorizing the City Manager to negotiate and execut'e a Consulting Services Agreement with Circlepoint, an environmental consulting firm, for~ the preparation of the necessary environmental documentation in accordance with the California Environmental. Quality Act (CEQA) to support and Amendment study to the City of Dublin's Sphere of Influence to include Doolan Canyon. The agreement will be for an amount not to exceed $800,000. ; STAFF RECOMMENDATION: Adopt Resolution Authorizing the City Manager to Execute a Consulting Services Agreement between the City of Dublin and Circlepoint for the Provision of Environmental Services in Conjunction with a General Plan Initiation Study to Consider including Doolan Canyon within the City of Dublin Sphere of Influence. ~ I 8. NEW BUSINESS ~ 8.1 Report on Dublin's Creek Cleanup Day 2011 Activities (530-20) ; I The City Council will receive a report on the planned activities for the Creek Cle~anup Day, scheduled for Saturday, September 17, 2011. ~ STAFF RECOMMENDATION: Receive the Creek Cleanup Day 2011 activities report. 8.2 Reconsideration of Ex Parte Contacts Policy (610-20) ~ Ex parte contacts are communications of information relevant to a quasi-judicial governmental decision to a decisionmaker outside of the formal quasi-judicial proceeding. On December 20, 2005, the City Council adopted a policy prohibiting City Co,uncil members and Planning Commissioners, among others, from the intentionally making or receiving ex parte contacts related to quasi judicial proceedings such as site development review approvals, conditional use permits, and variances. The policy does not ;apply to quasi- legislative decisions such as general plan amendments and zoning ordinance amendments. At that time, staff presented the Council with two proposed options for an .ex parte contacts policy, one prohibiting contacts and the other permitting coritacts but requiring their disclosure on the record. The City Council adopted the policy prohibiting contacts. At the April 5, 2011 City Council meeting, Councilmember Swalwell requested' that the policy be placed on a future Council agenda that would allow the policy to be reviewed. In the event that the City Council desires to change the policy, Staff has prepared a resolution that would permit contacts subject to their disclosure on the record of the proceeding: September 6, 2011 Dublin City Council Agenda Page 3 of 4 STAFF RECOMMENDATION: Either: (a) take no action and thereby leave the existing ex parte contacts policy in place; or (b) adopt Resolution permitting ex parte contacts subject to their disclosure on the record. 9. OTHER BUSINESS 9.1 Brief INFORMATION ONLY reports from Council and/or Staff, including Committee Reports and Reports by Council related to Meetings Attended at City Expense (AB 1234). 10. ADJOURNMENT - In memory of Staff Sgt. Sean Diamond and our fallen troops. This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disabiliry, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk's Office (925) 833-6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life which ensures a safe and secure environment that fosters new opportunities. Vision Dublin is a vibrant city committed to its citizens, natural resources, and cultural heritage. As Dublin grows, it will balance history with progress, to sustain an enlightened, economically balanced and diverse community. Dublin is unified in its belief that an engaged and educated community encourages innovation in all aspects of City life, including programs to strengthen our economic vitality, and support environmental stewardship and sustainability through the preservation of our natural surroundings. Dublin is dedicated to promoting an active and healthy lifestyle through the creation of first-class recreational opportunities, facilities and programs. September 6, 2011 Dublin City Council Agenda Page 4 of 4