HomeMy WebLinkAbout*10-15-2013 CC Agenda REGULAR MEETING
Tuesday,October 15,2013
DUBLIN CIVIC CENTER,100 Civic Plaza
DUBLIN CITY COUNCIL
AGENDA
• Agendas and Staff Reports are posted on the City's Internet Website (www dublin.ca.gov)
NOTE: Agendas posted on the Website are provided as a public service, and are not intended to serve as
a part of or a replacement for any part of the legally required posting of agendas or the public noticing
of projects appearing before the City Council.
• Agendas may be picked up at the City Clerk's Office for no charge, or to request information on being
placed on the annual subscription list,please call 833-6650.
• A complete packet of information containing Staff Reports and exhibits related to each item is available
for public review at least 72 hours prior to a City Council Meeting or, in the event that it is delivered to
City Councilmembers less than 72 hours prior to a City Council Meeting, as soon as it is so delivered.
The packet is available in the City Clerk's Office and also at the Dublin Library.
REGULAR MEETING 7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE TO THE FLAG
3. ORAL COMMUNICATIONS
3.1. Presentation by Senator Mark DeSaulneir
State Senator Mark DeSaulnier will make a presentation on recent activities in Sacramento.
STAFF RECOMMENDATION:
Receive the presentation.
3.2. Measure B Citizens Watchdog Committee Report
James Paxson, Chair of the Alameda County Transportation Commission Measure B Citizens Watchdog
Committee, will make a presentation on the Measure B Annual Report.
STAFF RECOMMENDATION:
Receive the presentation.
3.3. Eden Housing Proclamation
The City Council will present a proclamation to Eden Housing. This year marks 45 years that Eden
Housing has been providing housing to low-income seniors, families and persons with disabilities.
STAFF RECOMMENDATION:
Present the proclamation.
3.4. Acceptance of Gifts to City from splatter Event Sponsors
The City Council will receive a report on the sponsors that provided monetary and in-kind donations to
support the City of Dublin's 2nd annual splatter . . . not your ordinary food, wine & art festival on
September 21, 2013.
STAFF RECOMMENDATION:
Recognize the sponsors and formally accept the contributions.
3.5. Presentation of the City of Dublin's OpenGov Transparency Site
A representative of OpenGov, a local government data solutions firm, will present the City's new online
financial reporting software to the City Council.
STAFF RECOMMENDATION:
Receive the presentation of the City of Dublin's OpenGov Transparency website.
October 15,2013 Dublin City Council Agenda Page 1 of 5
3.6. Red Ribbon Week Proclamation
Each year, Dublin Police Services participates in "NATIONAL RED RIBBON WEEK" events at the
schools and in the community. Red ribbons are hung throughout the community and items with drug
free messages are distributed to students.
STAFF RECOMMENDATION:
Present the proclamation regarding "Red Ribbon Week".
3.7. World Polio Day Proclamation
The City Council will present a proclamation proclaiming October 24, 2013, World Polio Day in the
City of Dublin.
STAFF RECOMMENDATION:
Present the proclamation.
3.8. Introduction of New Employee: Kristen Middleton
A new member of City Staff will be introduced: Kristen Middleton, Office Assistant II in Parks and
Community Services.
STAFF RECOMMENDATION:
Welcome new City of Dublin Staff member.
3.9. Public Comments
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your
name for the record. COMMENTS SHOULD NOT EXCEED THREE(3)MINUTES. In accordance with State Law, no action or discussion
may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or
may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk's Office
related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY
discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action.
Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input
may request the Mayor to remove the item.
4.1. Minutes of the October 1, 2013 Special City Council Meeting and October 1,2013 Regular City
Council Meeting
The City Council will consider approval of the minutes of the October 1, 2013 Special City Council
meeting and the October 1, 2013 Regular City Council meeting.
STAFF RECOMMENDATION:
Approve the minutes of the October 1, 2013 Special City Council meeting and the October 1, 2013
Regular City Council meeting.
4.2. Amendment to Consulting Services Agreement with Bellecci and Associates,Inc. for the Dublin
Boulevard Improvements Project- Sierra Court/Civic Plaza to Dublin Court
The City entered into an Agreement with Bellecci and Associates, Inc. in February 2012 to prepare the
preliminary engineering plans and environmental documents for the Dublin Boulevard Improvements
project - Sierra Court/Civic Plaza to Dublin Court. On June 18, 2013, the City Council adopted the
Mitigated Negative Declaration and approved the preliminary engineering plans for the project. The
City now desires to amend Bellecci and Associates' existing Agreement to prepare the 95% plans and
specifications for the roadway widening project, prepare the Rule 20A utility underground design
drawings, prepare property appraisal reports and acquire the properties needed to get the project shelf-
ready for construction.
STAFF RECOMMENDATION:
Adopt Resolution Approving Amendment to the Agreement with Bellecci & Associates, Inc. to Provide
Consulting Services for the Dublin Boulevard Improvements - Sierra Court/Civic Plaza to Dublin Court
—CIP No. 960026.
October 15,2013 Dublin City Council Agenda Page 2 of 5
4.3. Acceptance of Tract Improvements for Tract 7642, Sorrento West Neighborhood 1, "Milano," and
Approval of Regulatory Traffic Control Devices (Toll Brothers, Inc.)
Toll Brothers, Inc. has constructed the improvements for Tract 7642, Sorrento West Neighborhood 1,
"Milano," in accordance with their Tract Improvement Agreement. It is now appropriate for the City to
accept these improvements and approve the regulatory traffic control devices.
STAFF RECOMMENDATION:
Adopt Resolution Accepting the Improvements for Tract 7642, Sorrento West Neighborhood 1,
"Milano,"(Toll Brothers, Inc.) and Approving the Regulatory Traffic Control Devices.
4.4. Approval of Third Amendment to Sublicense Agreement with East Bay Regional Park District
Regarding Maintenance and Operations of the Alamo Canal and Tassajara Creek Regional Trails
The segment of the Alamo Canal Trail under Interstate 580 has been completed and is currently being
maintained by the East Bay Regional Park District (Park District). The City's Sublicense Agreement
with the East Bay Regional Park District regarding the maintenance and operation of the Alamo Canal
and Tassajara Creek Regional Trails is being amended to formally assign maintenance responsibilities of
this portion of the Alamo Canal Trail to the Park District and the City's agreement to pay its fair share of
the maintenance costs.
STAFF RECOMMENDATION:
Adopt Resolution Approving the Third Amendment to Sublicense Agreement Between the City Of
Dublin (City) and the East Bay Regional Park District (EBRPD) regarding the Alamo Canal and
Tassajara Creek Regional Trails.
4.5. Acceptance of Tract Improvements for Tract 7646, Sorrento West Neighborhood 5, "Amalfi,"
(Toll Brothers,Inc.)
Toll Brothers, Inc. has constructed the improvements for Tract 7646, Sorrento West Neighborhood 5,
"Amalfi," in accordance with their Tract Improvement Agreement. It is now appropriate for the City to
accept these improvements.
STAFF RECOMMENDATION:
Adopt Resolution Accepting the Tract Improvements for Tract 7646, Sorrento West Neighborhood 5,
"Amalfi" (Toll Brothers, Inc.).
4.6. Check Issuance Report and Electronic Funds Transfers
The City Council will receive a listing of payments issued from September 1, 2013 — September 30,
2013 totaling $7,477,807.53.
STAFF RECOMMENDATION:
Receive the report.
4.7. Resolution Amending Resolution 86-13 Adopting a Budget for the City of Dublin for Fiscal Year
2013-14
Staff recommends amending Resolution 86-13 to allow for more administrative efficiency in transferring
budgets already approved by City Council between departments as long as the amount remains within
the same fund. Staff also recommends authorizing the City Manager to increase revenue and expense
budgets for specific department activities, where there is no net budget impact. Finally, Staff proposes
that the City Council authorize the City Manager to transfer budgets between capital improvement
projects, provided the projects have the same funding source. A full accounting of any budget changes
will be provided to the City Council at the quarterly financial reviews.
STAFF RECOMMENDATION:
Adopt Resolution Amending the Budget Resolution for the City of Dublin for Fiscal Year 2013-2014.
5. WRITTEN COMMUNICATION—None.
6. PUBLIC HEARINGS
October 15,2013 Dublin City Council Agenda Page 3 of 5
6.1. PUBLIC HEARING: City of Dublin Climate Action Plan Update and Negative Declaration
The proposed City of Dublin Climate Action Plan Update (CAP Update) provides policies and measures
aimed at reducing greenhouse gas (GHG) emissions within the City. The goal of the CAP Update is to
reduce Dublin's community-wide GHG emissions by 15% below 2010 levels by 2020. The CAP Update
identifies a variety of measures to achieve the City's GHG reduction target. The various GHG reduction
measures are organized into three broad categories: 1) transportation and land use measures; 2) energy
measures; and 3) solid waste and recycling measures. The CAP Update describes baseline GHG
emissions produced in Dublin in 2010, and forecasts GHG emissions that could be expected if the
proposed CAP Update is not implemented — the business-as-usual scenario. The City expects to reduce
GHG emissions through a combination of reduction measures that are included in the CAP Update.
These include measures that are under the City's control and State initiatives aimed at reducing GHG
emissions.
STAFF RECOMMENDATION:
Conduct the public hearing, deliberate, and adopt Resolution Adopting a Negative Declaration for the
City of Dublin Climate Action Plan Update; and adopt Resolution approving the City of Dublin Climate
Action Plan Update.
7. UNFINISHED BUSINESS
7.1. Approve and Authorize Adoption of the Tri-Valley Transportation Council Joint Exercise of
Powers Agreement
The proposed Tri-Valley Transportation Council (TVTC) Joint Exercise of Powers Agreement (JEPA)
document consolidates the existing Joint Powers Agreement (JPA) and JEPA into one all-inclusive
governing document for the development and implementation of a Tri-Valley Transportation
Plan/Action Plan and Fee program. The proposed JEPA includes changes to the voting structure along
with administrative adjustments that allow more flexibility for administration of the TVTC and Fee
program by member jurisdictions. The TVTC is tentatively scheduled to take formal action on the
proposed JEPA at the October 17, 2013 meeting
STAFF RECOMMENDATION:
Adopt Resolution Approving and Authorizing the Adoption of the Tri-Valley Transportation Council
Joint Exercise of Powers Agreement; and authorize the City's TVTC representative to approve and
execute the JEPA on behalf of the City at a future meeting of the TVTC.
8. NEW BUSINESS
8.1. Promenade General Plan and Eastern Dublin Specific Plan Amendment Study initiation request
The City Council will consider a request to initiate a General Plan and Eastern Dublin Specific Plan
Amendment Study which would evaluate a proposal to change the existing Neighborhood Commercial
and Public/Semi-Public Land Use designations to Medium Density Residential to accommodate a
combination of single-family detached residential units and attached single-family townhomes with the
possibility of mixed use development along Dublin Boulevard and community amenities within the
project area.
STAFF RECOMMENDATION: Either adopt Resolution Approving the initiation of a General Plan
and Eastern Dublin Specific Plan Amendment Study to evaluate changing the existing Neighborhood
Commercial and Public/Semi-Public Land Use designations to Medium Density Residential to
accommodate a combination of single-family detached residential units and attached single-family
townhomes and mixed use development along Dublin Boulevard as well as community amenities within
the project area; OR adopt Resolution Denying the initiation of a General Plan and Eastern Dublin
Specific Plan Amendment Study to evaluate changing the existing Neighborhood Commercial and
Public/Semi-Public Land Use designations to Medium Density Residential to accommodate a
combination of single-family detached residential units and attached single-family townhomes and
mixed use development along Dublin Boulevard as well as community amenities within the project area.
October 15,2013 Dublin City Council Agenda Page 4 of 5
8.2. Presentation of Preliminary FY 2012-13 Year-End and FY 2013-14 1st Quarter Results
This Staff Report transmits preliminary financial results in the City's General Fund for the fiscal year
ending June 30, 2013, and presents updated information for the first quarter of the current fiscal year.
Staff is asking the City Council to approve various budget adjustments to close the FY 2012-13 books, to
accept grant funding in FY 2013-14, and to approve several items that have no net impact on the FY
2013-14 budget.
STAFF RECOMMENDATION:
Adopt Resolution Amending the FY 2012-13 Budget; receive the FY 2013-14 1st Quarter Financial
Review; and adopt Resolution Amending the FY 2013-14 Budget and Position Allocation Plan.
8.3. Commercial Facade Improvement Grant Program Agreement with Khaled and Amal Aburahma
(Rahma Mediterranean Market)
In December 2011, the City Council adopted the Commercial Facade Improvement Grant Program as
one way to improve the physical appearance of the Downtown Dublin Specific Plan Area and the
segment of Dublin Boulevard between Village Parkway and Dougherty Road, and encourage the
retention of existing businesses, as well as increase property values,tenant stability, and lease rates in the
area. Rahma Mediterranean Market has requested participation in the Commercial Facade Improvement
Grant Program to assist them with the substantial facade improvements for 7111 Village Parkway valued
at an estimated cost of$225,000.
STAFF RECOMMENDATION:
Adopt Resolution Approving a Commercial Facade Improvement Grant Program Agreement with
Khaled and Amal Aburahma relating to Facade Improvements to be Performed on the Property Located
at 7111 Village Parkway.
9. OTHER BUSINESS,
Brief INFORMATION ONLY reports from Council and/or Staff, including Committee Reports and
Reports by Council related to Meetings at City Expense(AB 1234).
10. ADJOURNMENT—In memory of Staff Sgt. Sean Diamond and our fallen troops.
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested,pursuant to Government Code Section 54953.2,this agenda shall be made available in appropriate alternative formats
to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990(42 U.S.C. Section 12132),
and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or
accommodation,please contact the City Clerk's Office(925)833-6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life which ensures a safe and secure environment that fosters new
opportunities.
Vision
Dublin is a vibrant city committed to its citizens, natural resources, and cultural heritage. As Dublin grows, it will balance history
with progress, to sustain an enlightened, economically balanced and diverse community.
Dublin is unified in its belief that an engaged and educated community encourages innovation in all aspects of City life, including
programs to strengthen our economic vitality, and support environmental stewardship and sustainability through the preservation
of our natural surroundings. Dublin is dedicated to promoting an active and healthy lifestyle through the creation offrrst-class
recreational opportunities,facilities and programs.
October 15,2013 Dublin City Council Agenda Page 5 of 5