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HomeMy WebLinkAbout*12-06-2016 Declaration of Posting DECLARATION OF POSTING I declare under penalty of perjury that the Agenda for the City of Dublin City Council meeting of fiecew hi.'/t. 6' , 2016 was posted at the Dublin Civic Center, 100 Civic Plaza Dublin, California, at least 72 hours prior to the meeting. 2 w' Executed this day of P I bew- , 2016 at Dublin, California. By: _vivg_e , et-t—/ ---- December 6, 2016 Dublin City Council Agenda Page 1 of 5 SPECIAL MEETING Tuesday, December 6, 2016 Council Chamber, 100 Civic Plaza DUBLIN CITY COUNCIL A G E N D A  Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov)  Agendas may be picked up at the City Clerk’s Office for no charge, or to request information on being placed on the annual subscription list, please call 833-6650.  A complete packet of information containing Staff Reports and exhibits relate to each item is available of public review at least 72 hours prior to a City Council Meeting or, in the event that it is delivered to City Council members less than 72 hours prior to a City Council Meeting, as soon as it is so delivered. The packet is available in the City Clerk’s Office and also at the Dublin Library. SPECIAL MEETING 5:00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATIONS 3.1. Recognition of Bethany Zummo The City Council will recognize Bethany Zummo, Rio 2016 Paralympic Games Gold Medalist. STAFF RECOMMENDATION: Present the certificate of recognition. 3.2. Donation of Equipment and Software for an Electronic Plan Check Pilot Program The City Council will consider accepting a donation of computer monitors, software, and software licenses from Brookfield Residential, to be used by City Staff to in a pilot program to perform plan checks electronically for The Boulevard (Dublin Crossing) project. STAFF RECOMMENDATION: Formally accept the donation and recognize Brookfield Residential, and provide direction to Staff on the Electronic Plan Check Pilot Program. 3.3. Public Comment At this time, the public is permitted to address the City Council on non -agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance wit h State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 4. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item. 4.1. Minutes of the November 15, 2016 Regular City Council Meeting The City Council will consider approval of the minutes of the November 15, 2016 Regular City Council meeting. STAFF RECOMMENDATION: Approve the minutes of the November 15, 2016 Regular City Council meeting. December 6, 2016 Dublin City Council Agenda Page 2 of 5 4.2. Adoption of Uncodified Ordinance Authorizing the Implementation of a Community Choice Aggregation Program (Second Reading) The City Council will consider adopting an Uncodified Ordinance authorizing the implementation of a Community Choice Aggregation Program in Dublin. The first reading of this Uncodified Ordinance was held at the November 15, 2016 Regular City Council Meeting. STAFF RECOMMENDATION: Waive the reading and adopt the Uncodified Ordinance Authorizing the Implementation of a Community Choice Aggregation Program. 4.3. Authorization to Bid Sean Diamond Park, CIP Project PK0216 The Capital Improvement Program (CIP) includes funding to design and construct Sean Diamond Park. The 5-acre park would provide a central gathering point with public art, playgrounds for ages 2-to-5 and 5-to-12, a tennis court, picnic area, informal lawn area, grass volleyball court, restroom building, and interior pathways for circulation and exercise. Staff is requesting City Council authorization to bid Sean Diamond Park, CIP No. PK0216. STAFF RECOMMENDATION: Authorize Staff to advertise Sean Diamond Park, CIP No. PK0216, for bids, including additive alternates for the shade structure at picnic area and additional lighting at the central garden. 4.4. Acceptance of Work – Contract No. ST0815A Amador Plaza Road Bicycle and Pedestrian Improvements - Phase 1 The City Council will consider accepting the work for Contract No. ST0815A, Amador Plaza Road Bicycle and Pedestrian Improvements - Phase 1, which provided for the construction of two mid-block crosswalks including curb extensions, median island refuge areas, and Rectangular Rapid Flashing Beacon (RRFB) pedestrian warning devices. The project also included construction of a raised median island at the southern driveway in front of the Safeway property. These improvements increased pedestrian safety and improved traffic circulation in the Downtown area. STAFF RECOMMENDATION: Adopt the Resolution Accepting Improvements under Contract No. ST0815A for the Amador Plaza Road Bicycle and Pedestrian Improvements - Phase 1 Project and authorize the City to release retention after 35 days if there are no subcontractor claims. 4.5. Agreement for Participation in the Alameda County Operational Area Emergency Management Organization The City Council will consider adopting a Resolution approving continued participation in the Agreement for Participation in Alameda County Operational Area Emergency Management Organization, as it was approved by the Alameda County Board of Supervisors on May 10, 2016. STAFF RECOMMENDATION: Adopt the Resolution Adopting the Agreement for Participation in Alameda County Operational Area Emergency Management Organization. 4.6. Agreement with West Corporation for the Emerald Glen Recreation and Aquatic Complex (CIP No. PK0105) The City Council will consider approval of an agreement with West Corporation for access control and site security at the Emerald Glen Recreation and Aquatic Complex (CIP No. PK0105). STAFF RECOMMENDATION: Adopt the Resolution Approving the Consulting Services Agreement between the City of Dublin and West Corporation for the Emerald Glen Recreation and Aquatic Complex Project (CIP No. PK0105). December 6, 2016 Dublin City Council Agenda Page 3 of 5 4.7. Task Order for the Metropolitan Planning Group The City Council will consider approving a Task Order for the Metropolitan Planning Group in the amount of $97,550. The Metropolitan Planning Group will assist the Planning Division Staff with processing the entitlements for the Boulevard project, and plan check services related to several approved development projects. The work will be performed in accordance with the terms of the recently approved Consulting Services Agreement with the firm to provide these types of services. STAFF RECOMMENDATION: Adopt the Resolution Approving Task Order #1 with the Metropolitan Planning Group to provide contract planning services. 4.8. Fiscal Year 2016-17 1st Quarter Financial Review, and Resolution Amending the Position Allocation Plan The City Council will receive a financial report through the first quarter for Fiscal Year 2016-17 and consider amendments to the Fiscal Year 2016-17 Budget via a budget change. The City Council will also consider approval of a resolution amending the City’s Position Allocation Plan to account for an increase by 0.25 in the full-time equivalent (FTE) position count. STAFF RECOMMENDATION: Approve the budget change and adopt the Resolution Amending the City of Dublin Position Allocation Plan for Fiscal Year 2016-17. 4.9. Notice of Pending Decision on Final Maps for Tract 8306, Tract 8307, and Tract 8308 In accordance with Chapter 9.24.80 of the Dublin Municipal Code, the City Council is hereby notified of the City Engineer’s pending approval of the Final Maps for Tract 8306, Tract 8307, and Tract 8308, located at the Boulevard development on Camp Parks, within the Dublin Crossing Specific Plan Area. The City Engineer shall approve the Final Map within 10 days following this notification. STAFF RECOMMENDATION: Receive the notification. 4.10. Adoption of Ordinance Amending Chapter 2.24 of the Dublin Municipal Code Pertaining to the City’s Conflict of Interest Code The City Council will consider adoption of an ordinance amending the City of Dublin Conflict of Interest Code. This is the second reading of this ordinance. STAFF RECOMMENDATION: Waive the reading, and adopt the Ordinance Amending Chapter 2.24 of the Dublin Municipal Code Relating to the City’s Conflict of Interest Code. 4.11. City Council Chamber Renovations The City Council will consider approving a budget change to the Civic Center Modification Design & Construction Project (CIP No. GI4099) based on updated construction cost estimates for the City Council chamber renovations, approve a related amendment to the Swatt I Miers contract for design work, and authorize the City Manager to purchase equipment. STAFF RECOMMENDATION: Approve a budget change for the Civic Center Modification Design & Construction Project (CIP No. GI4099); adopt the Resolution Approving an Amendment to the Consulting Services Agreement with Swatt I Miers Architects for Design Services for the Civic Center Modification Design & Construction Project; and adopt the Resolution Authorizing the City Manager to Purchase Furniture for the Civic Center Modification Design & Construction Project. December 6, 2016 Dublin City Council Agenda Page 4 of 5 5. WRITTEN COMMUNICATION 5.1. Downtown Development Pool Implementation The City Council will consider options related to the implementation of the City's Downtown Development Pool. This item is being brought back to the City Council at their request. STAFF RECOMMENDATION: Consider the options presented and provide direction to Staff. 6. PUBLIC HEARING – NONE. 7. UNFINISHED BUSINESS 7.1. Approval of Appointments the Fiscal Sustainability Task Force The City Council will consider appointments, recommended by Staff, to the Fiscal Sustainability Task Force. The purpose of the Task Force to educate the public on city finance and the City of Dublin’s current and projected financial status and produce an advisory document with options for the City Council to consider in future budget cycles. Because the City received a significant response, Staff is recommending the appointment of the seven members and four alternates. STAFF RECOMMENDATION: Appoint seven members and four alternates to the Fiscal Sustainability Task Force, as recommended by Staff. 8. NEW BUSINESS 8.1. Certification of November 8, 2016 Election Results The City has received and will certify the November 8, 2016 election results for the Office of Mayor and two City Councilmembers from the Alameda County Registrar of Voters. STAFF RECOMMENDATION: Adopt the Resolution Reciting the Facts of the General Municipal Election held on November 8, 2016, Declaring the Results Thereof, and Such Other Matters as are provided by Law. 8.2. Presentation of Plaque to Outgoing Councilmembers Kevin Hart and Doreen Wehrenberg The City will present plaques to outgoing Councilmembers Kevin Hart and Doreen Wehrenberg in appreciation of their dedicated service to the City. STAFF RECOMMENDATION: Present the plaques and receive comments from outgoing Councilmembers Hart and Wehrenberg. 8.3. Administration of Oath of Office to Newly Elected Mayor and City Councilmembers The Oath of Office will be administered to the re-elected Mayor and newly elected City Councilmembers. STAFF RECOMMENDATION: Administer the Oath of Office to the re-elected Mayor and newly elected City Councilmembers. 8.4. Selection of Vice Mayor The City Council’s policy is to select, in December of each year, a member of the City Council to serve as Vice Mayor for a period of one year. In the absence of the Mayor, the Vice Mayor would become Mayor Pro Tempore and would assume the temporary responsibilities of the Mayor. STAFF RECOMMENDATION: Determine who shall serve as Vice Mayor for a one-year period. December 6, 2016 Dublin City Council Agenda Page 5 of 5 9. OTHER BUSINESS Brief INFORMATION ONLY reports from Council and/or Staff, including Committee Reports and Reports by Council related to Meetings Attended at City Expense (AB1234). 10. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appr opriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833 - 6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environ ment, and fosters new opportunities. Vision Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will balance history with progress, to sustain an enlightened, economically balanced and diverse c ommunity. Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspects of City life, including programs to strengthen our economic vitality, and preserve our natural surroundings through environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyle through the creation of first-class recreational opportunities, facilities and programs.