HomeMy WebLinkAbout*12-17-2013 CC Agenda REGULAR MEETING
Tuesday,December 17,2013
DUBLIN CIVIC CENTER,100 Civic Plaza
DUBLIN CITY COUNCIL
AGENDA
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REGULAR MEETING 7:00 PM
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE TO THE FLAG
ORAL COMMUNICATIONS
3.
3.1. Recognition of City Manager Joni Pattillo
The City Council will recognize retiring City Manager Joni Pattillo,
STAFF RECOMMENDATION:
Recognize retiring City Manager Pattillo.
3.2. Recognition of Chevron Energy Solutions for Enery Action Plan Assistance
The City Council will provide recognition to Chevron Energy Solutions, Inc. for its assistance in
helping the City of Dublin develop and complete an Energy Action Plan to improve the efficiency of
the City's municipal operations.
STAFF RECOMMENDATION:
Recognize Chevron Energy Solutions, Inc.
3.3. Acceptance of Public Safety Grant from Target
The City of Dublin has been awarded a 2013 Public Safety Grant from Target in the amount of
$1,000. The grant funds will be used for anti-theft messaging and document shredding services to be
provided to Dublin residents at an event organized by Neighborhood Resources.
STAFF RECOMMENDATION:
Accept the$1,000 grant and formally recognize the donor.
3.4. Appointment of Public Art Selection Committee Members at Large
In July 2013 the City Council approved the Emerald Glen Recreation and Aquatics Phase I
Improvements, including the Public Art plan that included the makeup for the Public Art Selection
Committee. The design team has been exploring opportunities for public art in the design, and the
recruitment was launched for the Selection Committee. Four applications were received for the three
positions for "Residents at Large" to serve on the Committee. The City Council will consider
approval of the Mayor's appointment of Bruce Gekko, Suresh Puli and Robert Spicer to serve on the
Emerald Glen Recreation and Aquatics Complex Public Art Selection Committee.
STAFF RECOMMENDATION:
Consider confirmation the Mayor's appointment of Bruce Gekko, Suresh Puli and Robert Spicer to
serve on the Emerald Glen Recreation and Aquatics Complex Public Art Selection Committee.
December 17,2013 Dublin City Council Agenda Page 1 of 6
3.5. Dublin Ranch HOA Recognition for Environmental Efforts
The City Council will present a certificate of appreciation to Dublin Ranch Golf Club Home Owners
Association for its example to the community in their pursuit of renewable energy sources.
Specifically,Dublin Ranch Golf Club Home Owners Association has installed a solar power system at
its facility,curtailing the high cost of energy and reducing its carbon footprint within the community.
STAFF RECOMMENDATION:
Formally recognize the Dublin Ranch Golf Club Home Owners Association.
3.6. Launch of City Mobile App
The City Council will review the City's new mobile app for its residents and businesses. The mobile
app is part of the City's efforts to increase its ongoing community engagement efforts.
STAFF RECOMMENDATION:
Receive the report.
3.7. Public Comments
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and dearly state
your name for the record. COMMENTS SHOULD NOT EXCEED THREE(3)MINUTES. In accordance with State Law, no action or
discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or
questions asked,or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact
the City Clerk's Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which
the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section
54954.2(b)(1)(2)(3),
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single
action. Members of the audience,Staff or the City Council who would like an item removed from the Consent Calendar for purposes of
public input may request the Mayor to remove the item.
4.1. Minutes of the December 3,2013 Regular City Council Meeting
The City Council will consider approval of the minutes of the Regular City Council meeting of
December 3,2013.
STAFF RECOMMENDATION:
Approve the minutes of the Regular City Council meeting of December 3,2013.
4.2. Acceptance of Tract Improvements for Tract 8081,Neighborhood"Dl",Positano/Fallon Village
and Approval of Regulatory Traffic Control Devices(Braddock and Logan)
Dublin RE Investors, LLC, by Braddock and Logan Services, Inc. (Braddock and Logan), has
constructed the street improvements for Tract 8081 -Neighborhood "Dl", Positano/Fallon Village in
accordance with their Tract Improvement Agreement. Also in accordance with their Tract
Improvement Agreement, Braddock and Logan has completed construction of the Neighborhood "D"
trail improvements. The Neighborhood "D" trail is located within Parcel 1 of Parcel Map 10049,
which will ultimately be turned over to the Fallon Village Geologic Hazard Abatement District
(GHAD) for ownership and maintenance. It is now appropriate for the City to accept these
improvements and approve the regulatory traffic control devices.
STAFF RECOMMENDATION:
Adopt Resolution Accepting the Tract Improvements for Tract 8081, Neighborhood "D 1", and
Approving the Regulatory Traffic Control Devices.
43. Zoning Ordinance Amendments to Chapter 8.08(Definitions),Chapter 8.36(Development
Regulations)and Chapter 8.76 (Off-Street Parking and Loading Regulations)
The City is initiating amendments to the Zoning Ordinance to bring greater clarity and consistency to
existing regulations. Amendments are proposed to: 1) Chapter 8.08 (Definitions) to add a new
definition for Accessory Storage — Multi-Family; 2) Chapter 8.36 (Development Regulations) to
create a minimum requirement for accessory storage in the R-2 (Two-Family), R-M (Multi-Family)
and comparable PD (Planned Development) Zoning Districts and the Downtown Dublin Zoning
District; and, 3) Chapter 8.76 (Off-Street Parking and Loading Regulations) to establish a consistent
guest parking standard for apartments and condominiums and limit the use of tandem parking for
residential uses. On December 3, 2013 the City Council waived the reading and introduced an
December 17,2013 Dublin City Council Agenda Page 2 of 6
Ordinance approving the amendments. The City Council will consider waiving the second reading
and adopting the Ordinance.
STAFF RECOMMENDATION:
Waive the reading and adopt an Ordinance approving amendments to Dublin Zoning Ordinance
Chapters 8.08 (Definitions), 8.36 (Development Regulations) and Chapter 8.76 (Off-Street Parking
and Loading Regulations).
4.4. The Village at Dublin Planned Development Rezoning(PLPA-2012-00031)
On December 3, 2013, the City Council approved The Village at Dublin General Plan and Eastern
Dublin Specific Plan Amendment and associated implementation actions to enable the construction of
an approximately 152,000 square foot retail commercial center on a 14.32 acre parcel at 5054
Hacienda Drive. In addition to approving the General Plan and Eastern Dublin Specific Plan
amendments, the Final Supplemental Environmental Impact Report was certified and a Resolution
approving Site Development Review and a Vesting Tentative Map was approved. Lastly, an
ordinance amending the Zoning Map to rezone 14.32 acres at 5054 Hacienda Drive to a Planned
Development Zoning District with a related Stage 1 and Stage 2 Development Plan for the project was
introduced. The City Council will consider adopting the Ordinance at this meeting.
STAFF RECOMMENDATION:
Waive the reading and adopt an Ordinance amending the Zoning Map to rezone 14.32 acres of 5054
Hacienda Drive to a Planned Development Zoning District and approving the related Stage 1 and 2
Development Plan for The Village at Dublin Retail Center.
4.5. Authorizing the City Manager to Negotiate and Enter into a Consultant Services Agreement for
Telecom Marketing and Management Services with Horizon
The City Council will consider authorizing the City Manager to fmalize negotiations and enter into an
agreement with Horizon Tower, LLC to provide consultant services for marketing and management of
telecommunication sites on City property.
STAFF RECOMMENDATION:
Authorize the City Manager to fmalize the contract negotiations with Horizon Tower, LLC for
Telecom Marketing and Management Services, and execute the agreement as long as it is within the
substantial form as outlined within this Staff Report and its attachments.
4.6. Check Issuance Report and Electronic Funds Transfers
The City Council will receive a listing of payments issued from November 1, 2013 —November 30,
2013 totaling$11,155,592.55.
STAFF RECOMMENDATION:
Receive the report.
4.7. Iron Horse Nature Park and Open Space
On December 3, 2013, the City Council approved a General Plan Amendment to facilitate the future
development of the Iron Horse Nature Park and Open Space on approximately 35 acres of land north
and south of Amador Valley Boulevard along the former Union Pacific railroad right-of-way. An
ordinance approving the rezoning of 12.13 acres to a Planned Development Zoning District and
approving the related Stage 1 and 2 Development Plan for the project was also introduced. The City
Council is considering adopting the ordinance at this meeting.
STAFF RECOMMENDATION:
Waive the reading and adopt an Ordinance amending the Zoning Map to Rezone 12.13 acres of
former Union Pacific Railroad right-of-way adjacent to the Iron Horse Regional Trail to a Planned
Development Zoning District and approving the related Stage1 and 2 Development Plan for the Iron
Horse Nature park and Open Space project.
December 17,2013 Dublin City Council Agenda Page 3 of 6
4.8. Parking Regulation Modification on Lockhart Street
A 300-foot time restricted passenger loading zone on a portion of the west side of Lockhart Street
adjacent to Kolb Elementary School was approved by the City Council at the July 16, 2013 meeting.
This loading zone was requested by the Dublin Unified School District (DUSD) and implemented in
conjunction with the establishment of a school circulation plan to improve traffic flow and safety
during pick-up and drop-off times. DUSD has requested an extension of the existing 300 foot loading
zone by an additional 300 feet to accommodate additional vehicles.
STAFF RECOMMENDATION:
Adopt Resolution amending the Dublin Traffic Code modifying parking restrictions on Lockhart
Street
4.9. Approve Contract Change Order No. 4 and Acceptance of Work—Contract No. 13-07,2013
Annual Street Overlay Program
The 2013 Annual Street Overlay Program (CIP No. 969104) resurfaced various City streets with
asphalt concrete (AC)overlay on top of existing pavement.
STAFF RECOMMENDATION:
Approve Contract Change Order No. 4 and accept improvements under Contract No. 13-07, 2013
Annual Street Overlay Program, and release retention after 35 days if there are no subcontractor
claims.
4.10. Authorization to use ECS for Electronics Recycling
The City generates electronic waste in the form of surplus computers, monitors, printers and other
items that have reached the end of useful life. The City strives to dispose of these items in an
environmentally responsible manner. It is proposed to use ECS Refining for the recycling of
electronic waste identified as beyond the useful life.
STAFF RECOMMENDATION:
Adopt Resolution authorizing the use of ECS Refining for the recycling of City electronic waste and
surplus computer equipment.
4.11. Acceptance of Budget Change for Asset Seizure Funds
Through the work on several criminal investigations, the Dublin Police Services' Special
Investigations Unit has acquired revenue through federal asset seizure and forfeitures. In order for
these acquired funds to be used to purchase operational items for the improvement and enhancement
of the department, approval must be obtained to move the funds into a budgeted account. The amount
of $100,000.00 in federal asset seizure and forfeitures will be used for the costs associated with
purchasing these items.
STAFF RECOMMENDATION:
Accept the$100,000 in federal asset seizure and forfeitures and approve the Budget Change.
4.12. Affordable Housing Agreement with Moller RE Investors,LLC
Moller RE Investors, LLC, a California limited liability company by Braddock & Logan, Inc., a
California corporation is seeking an Affordable Housing Agreement with the City of Dublin to satisfy
the affordable housing obligation for Moller Ranch Property. The developer has proposed two
alternative methods to the requirements described in the Inclusionary Zoning Regulations to satisfy its
46-unit obligation for this project including: early payment of in-lieu fees for all required units; or a
combined payment of fees payable within 30 days of recordation of the final map and construction of
units.
STAFF RECOMMENDATION:
Adopt Resolution approving an Affordable Housing Agreement for the Construction of Inclusionary
Units and the Payment of Fees In-Lieu of Constructing Certain Affordable Ownership Units and
Authorizing the City Manager to Execute the Agreement, Amend the Agreement, and Take Other
Necessary and Appropriate Actions and authorizing the Community Development Director to
Approve Developer's Chosen Method of Compliance with its Inclusionary Housing Obligations.
5. WRITTEN COMMUNICATION—None.
December 17,2013 Dublin City Council Agenda Page 4 of 6
6. PUBLIC HEARINGS—None.
7. UNFINISHED BUSINESS
7.1. Emerald Glen Recreation and Aquatic Complex Schematic Design and Theming
The City Council will receive a presentation on the schematic design, site design, material selection
and theming alternatives for the Emerald Glen Recreation and Aquatic Complex.
STAFF RECOMMENDATION:
Provide feedback and select the preferred theme alternative for the design.
8. NEW BUSINESS
8.1. Comprehensive Annual Financial Report(CAFR) and Annual Audit For The Fiscal Year
Ending June 30,2013 And Supplemental Reports Completed By The Auditors
The City of Dublin has compiled and published its Comprehensive Annual Financial Report (CAFR)
for the fiscal year ending June 30, 2013. This report includes financial statements prepared by City
Staff along with the audit prepared by Maze and Associates Accountancy Corporation (Maze), the
independent auditors selected by the City Council. The CAFR is a report which encompasses
information beyond minimum financial reporting requirements. The Auditors have provided a"clean
opinion" based on their review. The report has also been reviewed by the City Council ad-hoc Audit
Subcommittee. The Auditors have also completed supplemental reports related to: 1) Federal Grant—
Single Audit; 2) A compliance audit of Alameda County Transportation Measure B Funds; 3)
Compliance with Alameda County Transportation Commission Vehicle Registration Fund (ACTC-
VRF)Program;and 4)A Review of the Annual Appropriations Limit Calculation.
STAFF RECOMMENDATION:
Receive and file the reports.
8.2. Consideration of Alameda County Waste Management Authority Mandatory Recycling
Ordinance Phase II Participation
The City Council will determine whether or not to participate in a Countywide ordinance adopted by
the Alameda County Waste Management Authority. The ordinance places a mandate on businesses
and multi-family dwellings to recycle all compostable materials generated on site, and also prohibits
them from placing such materials in a garbage container.
STAFF RECOMMENDATION:
Adopt Resolution opting out of the Alameda County Waste Management Authority Mandatory
Recycling Ordinance Phase II and direct Staff to conduct an analysis on Phase I participation.
8.3. Military Heritage Center Partnership
The City Council will consider a conceptual partnership with Camp Parks to create a Military
Heritage Center to house the Camp Parks historical artifacts the City has on permanent loan from the
Department of the Army.
STAFF RECOMMENDATION:
1) Determine if the City should pursue a partnership with Camp Parks to create a Military Heritage
Center; and if so, 2) Direct Staff to develop a Memorandum of Understanding with Camp Parks for
City Council consideration; and 3)Authorize the City Manager to negotiate and execute an agreement
with a consultant to prepare the study.
8.4. City Councilmember Dublin Pride Week Committee Appointments
The City Council will consider appointing two of its members to the 2014 Dublin Pride Week
Committee for a limited term beginning January 2014 and ending December 2014. The Dublin Pride
Week Committee plans and prepares this annual event, which seeks to engage individuals and/or
groups in action based activities to help improve the community.
STAFF RECOMMENDATION:
Discuss two Councilmember appointments to the Dublin Pride Week Committee and confirm the
appointments for the limited term of January 2014 through December 2014.
December 17,2013 Dublin City Council Agenda Page 5 of 6
8.5. Appointment of Delegate to Attend the National League of Cities Congressional City
Conference and Designation of Voting Delegate for the 2014 National League of Cities Annual
Conference
The City Council will consider appointing one of its members as a delegate, and one as an alternate,
to attend the National League of Cities (NLC) Congressional City Conference in March 2014, and
appointing a voting delegate, and an alternate, to attend and vote, on the City's behalf, at the NLC
Annual Conference in November of 2014.
STAFF RECOMMENDATION:
Review and discuss appointing one of its members as a delegate, and one as an alternate, to attend the
National League of Cities (NLC) Congressional City Conference in March 2014, and appoint a voting
delegate, and an alternate, to attend and vote on the City's behalf at the NLC Annual Conference in
November of 2014.
9. OTHER BUSINESS
Brief INFORMATION ONLY reports from Council and/or Staff, including Committee Reports and
Reports by Council related to Meetings at City Expense (AB 1234).
10. Adjournment In memory of Staff Sgt. Sean Diamond and our fallen troops.
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested,pursuant to Government Code Section 54953.2,this agenda shall be made available in appropriate alternative formats
to persons with a disability,as required by Section 202 of the Americans with Disabilities Act of 1990(42 U.S.C. Section 12132),
and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or
accommodation,please contact the City Clerk's Office(925)833-6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life which ensures a safe and secure environment that fosters new
opportunities.
Vision
Dublin is a vibrant city committed to its citizens, natural resources, and cultural heritage. As Dublin grows, it will balance history
with progress, to sustain an enlightened, economically balanced and diverse community.
Dublin is unified in its belief that an engaged and educated community encourages innovation in all aspects of City life, including
programs to strengthen our economic vitality, and support environmental stewardship and sustainability through the preservation
of our natural surroundings. Dublin is dedicated to promoting an active and healthy lifestyle through the creation offirst-class
recreational opportunities,facilities and programs.
December 17,2013 Dublin City Council Agenda Page 6 of 6