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HomeMy WebLinkAbout*Agenda 03-16-1999DUBLIN CITY COUNCIL A G E N D A REGULAR MEETING - Tuesday, March 16, 1999, 7:00 p.m. DUBLIN CIVIC CENTER, 100 Civic Plaza · Agendas are posted on the City’s Internet Website (www.dublinca.org) · A complete packet of information containing Staff Reports and exhibits related to each item is available for public review prior to a Council meeting in the City Clerk’s Office and also at the Dublin Library. · Agendas may be picked up at the City Clerk's Office for no charge, or to request information on being placed on the annual subscription list, please call 833-6650. 1.CALL TO ORDER 2.PLEDGE OF ALLEGIANCE TO THE FLAG 3.ORAL COMMUNICATIONS 3.1Introduction of new Dublin Police Services Sergeant Larry Perea 3.2DPIE (Dublin Partners in Education) presentation of awards to: OPUS West, Summerhill Homes, Livermore-Dublin Disposal, and Chevron 3.3Proclamation & Certificates recognizing U12 Girls High Energy Soccer Team, led by Head Coach Mark King, for playing in the State Soccer Cup finals. Team members are: Nicole Briones, Megan Bundy, Brittany Cameron, Donna Clark, Whitney Feller, Kasey Gillmore, Nicole Irwin, Jori King, Mallory Lee, Kristine Maige, Shannon McFerrin, Amanda Phillips, Amanda Pinkston, Brianna Tusi, Jacquie Voznik and Katie Voznik. At this time, the public is permitted to address the City Council on non-agendized items. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, however, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 4.CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item. 4.1Minutes of Regular Meeting of March 2, 1999 STAFF RECOMMENDATION: Approve 4.2Award of Purchase Order – Street Light Pole Painting This work involves repainting approximately 130 existing street light poles in residential neighborhoods as part of the ongoing maintenance of City street lights. One bid in the amount of $14,950 was received for the work. The bid is within funds budgeted for this purpose. STAFF RECOMMENDATION: Award Purchase order to St. Francis Electric. 4.3Approval of Final Map for Tract 7067, Clifden Park (Gleason 17 – Lot Subdivision) This project is comprised of 17 single family lots located just west of the Hansen Hill Phase 2 project in Dublin’s western hills. The access road is an extension of Mountain Rise Place. This item allows subdivision of the land, as well as acceptance of the rights of way for the public streets. STAFF RECOMMENDATION: Adopt Resolutions. 4.4Acceptance of Storm Drain Easement and Summary Vacation of Storm Drain Easement, Dublin Ranch Phase 1, portions of parcels K, L and O of Tract 6925 An existing storm drain easement is required to be relocated due to final design revisions for the storm drain line. This revision is located in the Shea development project within Dublin Ranch Phase I and is just east of Tassajara Road. STAFF RECOMMENDATION: Adopt Resolutions. 4.5Proposed Street Names – Dublin Ranch Phase 1 The developers of Dublin Ranch have requested that the City Council provide an advisory review of proposed street names for the first phase. Formal adoption of street names typically occurs at the time of Final Map approval; however, the developers want to use the street names in their advertising literature prior to submitting Final Maps. The street names have already been circulated to surrounding jurisdictions and the post office for review and approval. STAFF RECOMMENDATION: Review and approve proposed street names, or delete and select alternate names if any of the primary choices are not acceptable. 4.6Approval of Street Names for Tract 6979 Tassajara Meadows Unit I th The City Council previously reviewed the street names for this subdivision on January 19 and requested that changes be made to the list of names. The developer has submitted a new list of names for consideration. STAFF RECOMMENDATION: Review street name selections, and choose alternate names if any of the requested names are rejected. Adopt Resolution making any modifications necessary if alternate street names are chosen. 4.7Approval of Street Names for Tassajara Meadows Unit II The developer of Tassajara Meadows is requesting advisory approval of proposed street names for Unit II of the development prior to requesting approval of the Final Subdivision Map. STAFF RECOMMENDATION: Review street name selections, and provide direction as needed. 4.8Authorization for Grant Application for the Surface Transportation Program and Congestion Mitigation and Air Quality Improvement Program for the Installation of 3 New Traffic Signals The 3 proposed traffic signals are to be installed on Village Parkway at the intersections of Tamarack Drive, Brighton Drive and Davona Drive. These signals have been warranted for several years, however, there have not been enough funds available to complete the project. STAFF RECOMMENDATION: Adopt Resolution directing Staff to apply for funding. 4.9Support of City of Pleasanton Applications for TEA-21 25% Funding for 2 Transportation Projects: Alamo Canal Trail Gap Closure Project and I-580 Corridor Management – Signal Interconnect/Connection to Traffic Operations System Project The City of Dublin is a joint applicant for these two projects; however, since the bulk of the work is technically in Pleasanton’s corporate limits, Pleasanton is designated as the lead agency. STAFF RECOMMENDATION: Adopt Resolution. 4.10Authorization for Grant Application for the State Transportation Improvement Program (STIP) for the Road Resurfacing Program This application would provide funds for the City’s 1999-2000 annual street overlay programs. These funds do not require a local match but will be limited to $400,506. STAFF RECOMMENDATION: Adopt Resolution directing Staff to apply for funding. 4.11Petition Requesting Formation of Landscaping and Lighting Maintenance Assessment District 99-1 The conditions of approval for Dublin Ranch Phase 1 require the developer to participate in the formation of an assessment district for the maintenance of street lighting. This is proposed to be a separate district from the existing Citywide Street Lighting Maintenance District because the street lighting proposed to be installed in Dublin Ranch is of a type that will incur a higher maintenance cost. This petition requests that the City Council initiate proceedings to form the district. The financial information associated with this assessment district, including the proposed assessment for FY 1999-2000 will be brought back to the City Council at a future meeting, and two public hearings will be held prior to the levy of assessment. STAFF RECOMMENDATION: Adopt Resolution. 4.12Request to Waive Competitive Bid Process and Authorize Staff to Purchase Police Patrol Vehicles by Direct Purchase from Vendor Based upon the State contract pricing, the purchase price of one patrol vehicle, including options, fees and taxes, is approximately $26,367 without the extended warranty. The negotiated purchase price for 2 vehicles from Shamrock Ford is estimated not to exceed $52,734. This price does not include the cost to outfit the vehicles or to apply DPS markings. STAFF RECOMMENDATION: Adopt Resolution authorizing Staff to purchase vehicles directly from a vendor. 4.13Disposal of Surplus Property – Vehicles & Unclaimed Property The City has a current agreement with Nationwide Companies to auction both surplus vehicles and miscellaneous items. As a result of replacing vehicles in the Police Department, the City now has several cars, which are appropriate to dispose of in accordance with established laws and procedures. The use of a professional auction firm assures that the items are sold to the highest bidder and it is beneficial to consolidate the sale of both vehicles and miscellaneous items. STAFF RECOMMENDATION: Adopt Resolution and authorize Staff to proceed with transfer of property. 4.14Approval of Final Map, Tract 6960 (Dublin Ranch L-5); Approval of Tract Developer Agreement with Centex Homes for onsite improvements; Approval of Tract Developer Agreement with Centex Homes for offsite utility improvements; Approval of Improvement Agreement for Tassajara Road with MSSH Dublin Development (Shea Homes); and Approval of Tract Developer Agreement with MSSH Dublin Development (Shea Homes) for offsite street improvements Approval of this map will allow a subdivision of the Dublin Ranch Phase I neighborhood L-5 into113 single family lots and guarantee internal tract public improvements as well as offsite street improvements. STAFF RECOMMENDATION: Adopt Resolution. 4.15Acceptance of Improvements – Parcel Map 7042, Santa Rita Development Area, OPUS Business Park Phase I (OPUS Creekside) This project is located southerly of Gleason Drive, easterly of Arnold Road, and westerly of Hacienda Drive. The subdivider will be providing a maintenance bond in the amount of $967,925 to guarantee against defects for a period of one year. The City will incur street sweeping and other maintenance costs for the improved portions of roadway included with this Parcel Map. Street side landscaping maintenance is paid from the Santa Rita Area Landscape Maintenance Assessment District. STAFF RECOMMENDATION: Adopt Resolution and authorize Staff to accept maintenance bond. 4.16Establishment of New Personnel Classification: Information Systems Manager A vacancy currently exists in the only classification adopted by the City Council to provide technical computer support. In the interim, Staff , with the assistance of a contract service are addressing immediate needs. Due to the increased complexity of computer related issues, it has been determined that it would be appropriate to establish a new classification. STAFF RECOMMENDATION: Adopt Resolutions. 4.17Approval of Contract for Construction Management Services with Pacific Program Management, Inc. The City Council will consider approval of a contract for Construction Management Services for the Emerald Glen Park Phase 1 and the Civic Center Remodel projects. STAFF RECOMMENDATION: Approve Agreement and authorize Mayor to execute. 4.18Warrant Register ($688,338.33) dated March 16, 1999 STAFF RECOMMENDATION: Approve 4.19Letter of Support for SB 3, 1999 Library Bond Bill The 1999 Library Bond Bill is a $1 billion bond measure that would allow cities, counties and districts to apply for grants through the State Librarian. The 1998 Library Bond Measure faced immense competition, and did not obtain passage. It is critical that the City of Dublin inform the Legislature of the importance of the 1999 Library Bond Bill. SB 3 would provide a potential funding source that would greatly enhance the City’s ability to construct a library which would accommodate the growth that is anticipated in the coming years. STAFF RECOMMENDATION: Direct Staff to send letters of support for SB 3. 5.WRITTEN COMMUNICATIONS - None 6.PUBLIC HEARING 6.1Toll Brothers – Emerald Glen #4 Planned Development PA 98-063 This request is for a Planned Development Rezone from a PD Medium Density Residential to PD Residential to allow development of 295 single family homes consisting of 3 product types to be developed on 28.9 acres located in the Eastern Dublin Specific Plan Area. STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and INTRODUCE Ordinance. 6.2Koll Dublin Corporate Center Development Agreement PA 98-047 This item was a noticed public hearing item that will be continued to the April 6, 1999 City Council meeting. th STAFF RECOMMENDATION: Open public hearing and continue to April 6 City Council meeting. 6.3Urgency Ordinance Extending the Moratorium on the acceptance, processing and approval of General Plan Amendments for the Western Extended Planning Area PA 99-003 The City Council will consider adopting an Ordinance which will extend the 45 day moratorium until February 17, 2000. STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and ADOPT Ordinance on an urgency basis. 6.4All Aboard Mini Storage General Plan Amendment Study PA 98-024 This GPA study analyzes alternative General Plan designations that could be applied to 18.37 acres of property lying east of Dougherty Road, southwest of the northeast boundary of the Union Pacific Railroad Company property and north of Houston Place. The alternative designations considered are Commercial (Retail/Office), a combination Industrial Park/Campus Office, Medium High Density Residential, or a combination of Commercial and Residential. STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt Resolution adopting a Mitigated Negative Declaration and Mitigation Monitoring Program, and adopt Resolution amending the Dublin General Plan for the study area as follows: Planning Commission Recommendation – Campus Office or Medium High Density Residential (14-25 du/ac designation) Staff Recommendation – Combined Industrial Park/Campus Office Designation Others – Commercial only; Residential only; Campus Office only; Combination Commercial/Residential Give direction to Staff regarding the Planning Commission recommendation to conduct a General Plan Study for the area south of Dublin Boulevard (Dougherty/Scarlett area) 7.UNFINISHED BUSINESS - None 8.NEW BUSINESS 8.1Selection of Farmers’ Market Location & Time for 1999 Last year, the City entered into a 2-year contract with Urban Village Farmers’ Market for the start-up and management of a Farmers’ Market in Dublin. In 1998, the market was held at the Dublin Square Shopping Center on Fridays from 4:00 p.m. to 8:00 p.m. Staff contacted several property owners regarding the possibility of moving the market to a different location this year, as well as having it on Saturday or Sunday mornings. STAFF RECOMMENDATION: Move Dublin Farmers’ Market to the Shamrock Village Shopping Center on Amador Valley Boulevard, and hold on Saturday mornings from 9:00 a.m. to 1:00 p.m., from thth June 5 through October 30. 8.2Reserve Fire Truck Agreement Under the terms of this agreement, the City of San Leandro and the Alameda County Fire Department will pay the City of Dublin a total of $407,786. The City of Dublin will need to buy a new truck with an estimated cost of $593,889 (without equipment). Sufficient funds have been budgeted. The City will also be responsible for 13% of the maintenance of the existing 1994 LT1 truck. STAFF RECOMMENDATION: Approve agreement between the Alameda County Fire Department and the City of San Leandro for the joint ownership and use of the existing Dublin 1994 LT1 ladder fire truck. 8.3Authorization to Waive Competitive Bidding Requirements and Purchase a Fire Truck from Ladder Towers, Incorporated A proposal has been made to have the City sell a portion of the ownership interest in the current front line ladder truck. The truck would be used jointly by the Cities of San Leandro, Dublin and Alameda County as a reserve truck. This creates the need for the City of Dublin to purchase a new front line ladder truck, which will be partially financed from selling partial ownership of the reserve truck to the other agencies. LTI has indicated that they will extend competitive pricing to the City of Dublin and a production slot has been reserved allowing delivery in 6 months. The vehicle will be specified in a standard configuration to provide conformity of ladder trucks within the area serviced by Alameda County Fire Department personnel. STAFF RECOMMENDATION: Adopt Resolution and direct Staff to proceed with purchase. 8.4Consider Caltrans’ Request to Temporarily Close the Alcosta Boulevard Southbound On- Ramp to I-680 Due to an increase in traffic accidents in the construction zone at the I-680/Alcosta Boulevard south bound on-ramp, Caltrans is proposing to close the ramp for 2 ½ months to accelerate the work to bring the ramp merging back to a standard configuration. STAFF RECOMMENDATION: Concur with Caltrans’ request and direct Staff to respond to Caltrans in writing. 8.5Tri-Valley Transportation Council Strategic Expenditure Plan (SEP) This item will confirm the project priority funding for those projects proposed to be paid for through the recently approved Tri-Valley Transportation Development Fee. All 7 Tri-Valley jurisdictions must agree on the priority for the funding to become effective. STAFF RECOMMENDATION: Review and approve TVTC SEP; deliberate and approve project(s) for Dublin’s 20% fee set-aside monies. Staff is recommending that the Council approve the San Ramon Road/I-580 interchange improvements and the West Dublin BART Station improvements as the City’s top priorities. 9.OTHER BUSINESS - Brief INFORMATIONAL ONLY reports from Councilmembers and/or Staff 10CLOSED SESSION - None . 11ADJOURNMENTThe Council will hold an adjourned regular meeting on Thursday, . March 18, 1999, beginning at 6:00 p.m., to review progress made on the City’s 1998 Goals & Objectives and to establish and prioritize G&O for 1999. A Budget Study Session will immediately follow.