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HomeMy WebLinkAbout*Agenda 05-04-1999DUBLIN CITY COUNCIL A G E N D A REGULAR MEETING - Tuesday, May 4, 1999, 7:00 p.m. DUBLIN CIVIC CENTER, 100 Civic Plaza · Agendas are posted on the City’s Internet Website (www.dublinca.org) · A complete packet of information containing Staff Reports and exhibits related to each item is available for public review prior to a Council meeting in the City Clerk’s Office and also at the Dublin Library. City Clerk’s Office and also at the Dublin Library. City Clerk’s Office and also at the Dublin Library. City Clerk’s Office and also at the Dublin Library. City Clerk’s Office and also at the Dublin Library. City Clerk’s Office and also at the Dublin Library. City Clerk’s Office and also at the Dublin Library. City Clerk’s Office and also at the Dublin Library. City Clerk’s Office and also at the Dublin Library. City Clerk’s Office and also at the Dublin Library. City Clerk’s Office and also at the Dublin Library. City Clerk’s Office and also at the Dublin Library. City Clerk’s Office and also at the Dublin Library. City Clerk’s Office and also at the Dublin Library. City Clerk’s Office and also at the Dublin Library. City Clerk’s Office and also at the Dublin Library. City Clerk’s Office and also at the Dublin Library. · Agendas may be picked up at the City Clerk's Office for no charge, or to request information on being placed on the annual subscription list, please call 833-6650. 1.CALL TO ORDER 2.PLEDGE OF ALLEGIANCE TO THE FLAG 3.ORAL COMMUNICATIONS At this time, the public is permitted to address the City Council on non-agendized items. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, however, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 4.CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item. 4.1Minutes of Regular Meeting of April 20, 1999 STAFF RECOMMENDATION: Approve 4.2Acceptance of Gift from Valley Christian Schools The City has received a gift of $1,000 from Valley Christian Schools, with a request that the funds be used by Dublin Police Services to enhance drug education programs. STAFF RECOMMENDATION: Accept gift; approve Budget Change Form; direct Staff to prepare formal acknowledgement to donor; and direct Police Services Staff to use the funds to purchase equipment and supplies for drug education programs. 4.3Award of Bid – Street Banner Additions These banners would be installed on an annual basis to promote Dublin commerce. The low bid received, $7,150.28, is within funds budgeted for purchase. STAFF RECOMMENDATION: Adopt Resolution awarding bid to Kelley Display. 4.4Acceptance of Work, Contract 98-03A Civic Center Roof Replacement Project Phase I of this project re-roofed the Administrative Wing of the Civic Center with polyurethane foam. This phase of the project was completed within funds budgeted. STAFF RECOMMENDATION: Accept improvements and authorize $48,795.57 final payment to B. U. R. Services. 4.5Approval of Final Map, Tract 6962 (Dublin Ranch M-1) This subdivision consists of 111 small single-family lots and is just east of Tassajara Road and north of North Dublin Ranch Drive. STAFF RECOMMENDATION: Adopt Resolution(s) approving Final Map and accepting Parkland In Lieu Fee. 4.6Professional Services Agreement with DMG MAXIMUS, Inc., to Conduct an Executive Search Staff was recently advised that Paul Rankin, Assistant City Manager/Administrative Services Director will be leaving his position with the City in late May, 1999. Staff proposes that the City enter into a professional services contract with a recruiting firm to conduct an executive search for this position. The total cost of the services shall not exceed $21,500. STAFF RECOMMENDATION: Authorize City Manager to execute Agreement with DMG MAXIMUS, Inc., and commence executive search and approve Budget Change Form. 4.7Park Development Standards The City Council will review the proposed City Park Development Standards. These standards will provide developers with the necessary guidelines to assist them in the design and construction of parks to the standard that the City requires. STAFF RECOMMENDATION: Adopt Park Development Standards. 4.8Acceptance of Work, Contract 98-15, Fire Station Exhaust Extraction System This project installed an exhaust removal system in the apparatus bay of the Fire Station. The work was done to comply with OSHA standards. The total project cost exceeded funds budgeted by $443.76. STAFF RECOMMENDATION: Accept improvements; approve budget adjustment of $443.76; and authorize $3,358.46 final payment to Air Exchange. 4.9Iron Horse Trail Project – Cooperative Funding Agreement between the City of Dublin and the East Bay Regional Park District for the construction of Phase II of the Iron Horse Trail This portion of the Iron Horse Trail is being administered by the City of Pleasanton. This agreement provides for the contribution of up to $50,000 from the East Bay Regional Park District toward the cost of the project. STAFF RECOMMENDATION: Adopt Resolution approving Agreement and authorize City Manager to execute. 4.10Iron Horse Trail Project – Agreement between the Cities of Dublin and Pleasanton for Construction/Reimbursement of Phase II of the Arroyo/Iron Horse Trails Project This project includes a portion of the Iron Horse Trail through Dublin. The construction contract is being administered by Pleasanton as a portion of a larger project. This agreement outlines each entity’s responsibility in the process. STAFF RECOMMENDATION: Adopt Resolution approving Agreement and authorize City Manager to execute. 4.11Renewal of Master Consultant Contracts and addition of a Landscape Architect on an as- needed basis for overflow services in the Community Development Department With the acceleration of new development projects in both Western and Eastern Dublin, and the requirements related to Eastern Dublin Implementation measures (Scenic Corridor, Biology, Noise, etc.), the City has contracted with numerous outside consulting firms on a project-by-project basis. Anticipated workloads over the next several years dictate that the City retain ongoing consultant firms and add another Landscape Architect to handle overflow work. STAFF RECOMMENDATION: Adopt Resolution approving Consulting Agreements with: Stevenson, Porto and Pierce, Inc; Cannon Design Group; Jerry Haag and Associates; Jeffrey Gamboni Landscape Architect; David Evans, Landscape Architect; Jim Hemmann Associates Landscape Architects; Paul Niemuth, Landscape Architect; and LSA Associates, Inc.; and authorize the City Manager to execute. 4.12Financial Reports for the Month of March, 1999 STAFF RECOMMENDATION: Receive Reports. 4.13Amicus Brief in California The Legal Advocacy Committee of the League of California Cities has authorized an amicus brief in the Haggis v. City of Los Angeles case. In this case, the California Supreme Court will examine two issues that are of importance to any local government agency that conducts property inspections. The first issue concerns immunity to cities against claims that they inadequately inspected a third party’s property. The second issue concerns the 10 year statute of limitation on actions that involve latent deficiencies in the planning or construction of improvements to real property. STAFF RECOMMENDATION: Authorize City to join Amicus Brief. 4.14Acceptance of Gift to City AutoNation has generously donated $750 to be used to offset the cost of commemorative Dub Town Jam T-shirts, to be given away at the second annual teen concert, taking place at the th Dublin Civic Center on Friday, May 14. STAFF RECOMMENDATION: Accept gift; direct Staff to prepare a formal acknowledgment to the donor; and approve Budget Change Form. 4.15Award of Bid, Emerald Glen Park Phase I, Contract 99-04 Five bids were received for this project. The City Council will consider releasing the low bidder, Valley Crest, from their bid and awarding the bid to the next lowest bidder, Goodland Landscape Construction, Inc. STAFF RECOMMENDATION: Adopt Resolution approving the request by Valley Crest to withdraw their bid, and Resolution awarding contract to Goodland Landscape Construction, Inc. ($3,988,000 + one alternate totaling $23,800). 4.16Warrant Register ($1,285,421.01) dated May 4, 1999 STAFF RECOMMENDATION: Approve 5.WRITTEN COMMUNICATIONS - None 6.PUBLIC HEARING 6.1Micro Dental Labs, Inc., Development Agreement PA 98-055 This is the second reading of an Ordinance which would approve a Development Agreement between the City of Dublin, HHH Supply and Investment, and the Alameda County Surplus Property Authority for the Micro Dental Laboratories project. The DA is required by the Eastern Dublin Specific Plan. STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and ADOPT Ordinance. 6.2Tassajara Meadows II, Development Agreement PA 98-035 This is the second reading of an Ordinance which would approve a Development Agreement between the City of Dublin, Mission Peak Homes, Inc., and the Alameda County Surplus Property Authority for the Tassajara Meadows II project. The DA is required by the Eastern Dublin Specific Plan. STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and ADOPT Ordinance. 6.3General Motors Automall, Development Agreement PA 98-007 This is the second reading of an Ordinance which would approve a Development Agreement between the City of Dublin, Argonaut Holding, Inc., and the Alameda County Surplus Property Authority for the General Motors Automall project. The DA is required by the Eastern Dublin Specific Plan. STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and ADOPT Ordinance. 6.4Toll Brothers, Development Agreement PA 98-063 This is the second reading of an Ordinance which would approve a Development Agreement between the City of Dublin, Toll Brothers, Inc., and the Alameda County Surplus Property Authority for the Toll Brothers residential project. The DA is required by the Eastern Dublin Specific Plan. STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and ADOPT Ordinance. 6.5Ordinance Requesting Consent of Board of Supervisors and the Zone 7 Board to Annex Schaefer Ranch to Zone 7 for Water Purposes Only PA 96-037 The City Council’s adoption of this Ordinance would initiate the annexation process of Schaefer Ranch into Zone 7 for water services. This step is necessary for water service to be provided for Schaefer Ranch. STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and ADOPT Ordinance. 6.6Amendment to Tri-Valley Transportation Development Fee The City Council will consider adoption of a resolution amending Resolution No. 89-98, adopting the Tri-Valley Transportation Development Fee, which funds regional transportation improvements due to increased traffic in the City. The proposed amendment is to clarify one of the exemptions and to change the date of the annual adjustment. No change is proposed to the amount of the fee. STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt Resolution. 6.7Repeal of Limited Parking Zones on Sierra Lane th This is the second reading of an Ordinance that was introduced at the April 20 City Council meeting. Three businesses on Sierra Lane have requested repeal of limited parking zones which are no longer needed. STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and ADOPT Ordinance. 6.8Dublin Ranch Areas A through H Development Agreement The City Council will consider introduction of an Ordinance approving a Development Agreement between the City of Dublin and the Lin Family for the Dublin Ranch Project Areas A through H. The Dublin Ranch project is located generally along the east side of Tassajara Road, north of I-580 and west of Fallon Road. STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and INTRODUCE Ordinance. 6.9Ordinance Adopting the 1997 Edition of the Uniform Building Code, the 1996 National Electrical Code, the 1997 Editions of the Uniform Plumbing Code, Uniform Mechanical Code, Uniform Housing Code, Amending Chapter 5.08 of the Dublin Municipal Code by Adopting by Reference the 1997 Uniform Fire Code, Amending Chapter 7.28 of the Dublin Municipal Code (Building Regulation Administration) and Repealing Chapter 7.56 of the Dublin Municipal Code (Swimming Pool Enclosures) The Uniform Codes are adopted and published by the California State Building Standards and by the California Department of Housing and Community Development on a three year cycle. The provisions of the Ordinance must take effect on July 1, 1999 pursuant to the State of California. STAFF RECOMMENDATION: Conduct public hearing; deliberate; identify which option (1, 2 or 3) the City Council wants included in amendments to the new 1997 Uniform Building Code regarding Wood Burning Stoves; adopt Resolution approving the Findings of Necessity for Amendments to the 1997 Edition of the UBC, the 1996 National Electrical Code, the 1997 Editions of the Uniform Plumbing Code, Uniform Mechanical Code, Uniform Housing Code and the Uniform Fire Code as recommended by Staff; waive reading and INTRODUCE Ordinance. 7.UNFINISHED BUSINESS 7.1Agreement with GoodTimes Promotions for Dublin Pasta Festival The City Council will consider the terms of a proposed agreement with GoodTimes Promotions, Inc., for management services for the 1999 Dublin Pasta Festival to be held September 11 & 12, 1999. STAFF RECOMMENDATION: Approve agreement; authorize Mayor to execute; and approve Budget Change Form. 8.NEW BUSINESS 8.1Amador Valley Boulevard/Starward Drive Traffic Study The City Council requested that Staff prepare a traffic safety report regarding the Amador Valley Boulevard/Starward Drive intersection because of a recent traffic accident and because of additional traffic anticipated from the Starward single family development being constructed on Starward Drive. This report discusses sight distance (visibility) issues related to the crosswalk on Amador Valley Boulevard and whether a traffic signal would be warranted as a result of the development. STAFF RECOMMENDATION: Receive report and direct Staff as appropriate. 8.2Initial Legal Proceedings: Proposed Dublin Ranch Assessment District The City Council will review and approve the initial legal steps necessary for the formation of the Dublin Ranch Assessment District. STAFF RECOMMENDATION: Adopt Resolution accepting the petition for Special Assessment proceedings; accept the Certificate respecting Sufficiency of Petitions and adopt Resolutions accepting the petition, the boundary map and Resolution of Intention. 8.3Agreement with George E. Homolka, Inc., for Dublin Ranch Assessment District Processing and Oversight Engineering Services Portions of the public streets and utilities within the proposed Dublin Ranch development are planned to be financed through an assessment district. This contract will provide oversight of the District proceedings for the City. STAFF RECOMMENDATION: Adopt Resolution approving agreement (not to exceed $100,000, for a one-year period). 8.4Purchase Preference for Local Vendors in the City Purchasing Ordinance This item was originally scheduled to be considered at the meeting of April 20, 1999. It was continued without being considered, due to time considerations. The City Council requested that Staff review the current Purchasing Ordinance and determine whether a preference could be granted to local businesses. The City Attorney has reviewed the issue and recommends against enactment of this policy. It is believed that this type of law could be subject to legal challenge. Staff also reviewed policies in surrounding cities and the agencies award purchases based solely upon the lowest cost. No change is recommended to the current ordinance. STAFF RECOMMENDATION: Receive report and make no changes to current Ordinance. 9.OTHER BUSINESS - Brief INFORMATIONAL ONLY reports from Councilmembers and/or Staff 10CLOSED SESSION . 10.1 Conference with Legal Counsel - Anticipated Litigation - initiation of litigation pursuant to subdivision (c) of Government Code Section 54956.9 - One potential case 10.2PERSONNEL - Government Code Section 54957.6(a) - Conference with Agency Labor Negotiator Richard Ambrose - Unrepresented City Employees: Office Assistant I & II, Finance Technician I & II, Preschool Instructor, Secretary, Recreation Coordinator, Administrative Secretary, Administrative Aide, Assistant Planner, Community Safety Assistant, Computer Systems Specialist, Engineering Technician, Recreation Technician, Management Assistant, Administrative Assistant, Recreation Supervisor, Heritage Center Director, Public Works Inspector, Associate Planner, City Clerk, Senior Planner, Assistant to the City Manager, Assistant Civil Engineer, Associate Civil Engineer, Finance Manager, Information Systems Manager, Parks & Facilities Manager, Senior Civil Engineer, Economic Development Director, Planning Director, Parks & Community Services Director, Assistant City Manager/ Administrative Services Director, Community Development Director, Public Works Director/City Engineer REPORT OF CLOSED SESSION ACTION 11ADJOURNMENT . 2 K/cc-mtgs//5-4agenda Agenda Printed 2/14/00 1:58 AM