HomeMy WebLinkAbout*Agenda 06-16-1998DUBLIN CITY COUNCIL
A G E N D A
REGULAR MEETING - Tuesday, June 16, 1998, 7:00 p.m.
DUBLIN CIVIC CENTER, 100 Civic Plaza
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A complete packet of information related to each item is available for public review prior to a
Council meeting in the City Clerk’s Office and also at the Dublin Library.
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1.CALL TO ORDER
2.PLEDGE OF ALLEGIANCE TO THE FLAG
3.ORAL COMMUNICATIONS
3.1Presentation by Dublin San Ramon Services District Board Members related to the
District’s new mascot, the otter, and announcement of the winner of the name the otter
contest
3.2Appointment of Dublin Member to LAVTA’s Wheels Accessible Advisory Committee
(WAAC)
LAVTA recently solicited applications for membership on this committee to represent the City
of Dublin in accordance with their Bylaws and Paul C. Moffatt has applied for membership on
this committee.
STAFF RECOMMENDATION: Confirm Mayor’s appointment of Paul C. Moffatt to WAAC
and direct Staff to notify LAVTA.
3.3Appointment to Senior Center Advisory Committee
A vacancy has existed on the Senior Center Advisory Committee since the death of Mary
Gibbert last December. Mayor Houston recommends the appointment of Carol Tomasa to fill
the unexpired term which ends in December of 2000.
STAFF RECOMMENDATION: Confirm Mayor’s appointment of Carol Tomasa.
3.4Proclamation to Dublin High School Varsity Baseball Team, the Tri-County Athletic
League Southern Division Champions
At this time, the public is permitted to address the City Council on non-agendized items
.
. In accordance with State Law, however, no
COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES
action or discussion may take place on any item not appearing on the posted agenda. The
Council may respond to statements made or questions asked, or may request Staff to report back
at a future meeting concerning the matter. Any member of the public may contact the City Clerk’s
Office related to the proper procedure to place an item on a future City Council agenda. The
exceptions under which the City Council MAY discuss and/or take action on items not appearing
on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
4.CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for
approval by the City Council with one single action. Members of the audience, Staff or
the City Council who would like an item removed from the Consent Calendar for purposes
of public input may request the Mayor to remove the item.
4.1Minutes of Regular Meeting of June 2, 1998
STAFF RECOMMENDATION: Approve
4.2Acceptance of Work Contract 98-05, Shannon Center Interior Painting Project
The work under Contract 98-05 has been completed per City plans and specifications.
STAFF RECOMMENDATION: Accept improvements and authorize release of $2,480 retention
payment to R. G. Painting Company after 35 days if there are no subcontractor claims.
4.3Annual Review of Crossing Guard Services Contract
The City of Dublin currently funds adult crossing guard services. It has been determined that
providing these services under contract is the most cost effective & efficient method. All City
Management Services, the City’s current service provider, has submitted a proposal to con-
tinue to provide crossing guard services to the City of Dublin during the 1998-99 school year.
STAFF RECOMMENDATION: Adopt Resolution and authorize City Manager to execute
amendment to agreement with All City Management Services, Inc.
4.41997-98 Budget Modification with regard to Article XIII B of the State Constitution
This request is to simply provide an appropriation to Reserves in the amount of any revenues
received in excess of expenditures. The action will not change the amount authorized to be
expended. Actual amounts appropriated to Reserves in each Fund will be identified after the
books are closed and all accruals recorded.
STAFF RECOMMENDATION: Authorize Staff to appropriate to Reserves, any Revenues in
excess of Budgeted Expenditures as of June 30, 1998
4.5Approval of Agreements with David Evans Landscape Architect and Jim Hemmann
Landscape Architect
The City has contracted with numerous outside consulting firms on a project by project basis
to assist with the processing of new development projects in both Western and Eastern Dublin
and with the requirements related to Eastern Dublin Implementation Measures (Scenic
Corridor, Biology, Noise, etc.). In order to keep pace with the development workload, the
services of additional Landscape Architects are needed.
STAFF RECOMMENDATION: Adopt Resolution approving Agreements for Professional
Services with David Evans, Landscape Architect and Jim Hemmann, Landscape Architect and
authorize City Manager to execute agreements.
4.6Annual Review of Building & Safety Service Contract with Linhart Petersen Powers
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Associates (LPA)
The City of Dublin has utilized the firm of Linhart Petersen Powers Associates since July 1,
1995 to provide building inspection, plan checking and building code enforcement services.
Their contract is up for annual review.
STAFF RECOMMENDATION: Receive Report.
4.7Revisions to Heritage Center Advisory Committee Bylaws and Rules of Procedure
The Heritage Center Advisory Committee has recommended a change in their bylaws to allow
for elections of chairperson and vice chairperson with a simple majority vote of the Committee.
STAFF RECOMMENDATION: Adopt Resolution.
4.8Heritage Center Improvements
To proceed with site improvements for the Dublin Heritage Center, consultant services are
required. Singer & Hodges, Inc., has submitted a proposal for development of plans and
specifications for the site improvements.
STAFF RECOMMENDATION: Approve Consultant Services Agreement and authorize Mayor
to execute.
4.9General Municipal Election - November 3, 1998
In November of 1998, voters in Dublin will elect a Mayor (2 year term of office) and 2
Councilmembers (4 year terms of office). It is necessary to make a formal request to the
Alameda County Board of Supervisors that Dublin’s election be consolidated with the
Statewide General Election and that the Registrar of voters perform certain services associated
with the election. Also, the Council must determine whether candidates or the City pays for
publishing costs associated with candidate statements in the sample ballots and whether 200 or
400 words will be allowed in the candidate statements of qualifications.
STAFF RECOMMENDATION: Adopt Resolution calling election, requesting consolidation and
determining that candidates pay costs for publication of 200 word statements in the sample ballot.
4.10Acceptance of work, Contract 98-01, Sidewalk Repair (Remove and Replace)
This project implemented the City’s sidewalk safety repair program for 1997-98 by removing
and replacing concrete sidewalk, curb and gutter where offsets in the sidewalk were potential
tripping hazards.
STAFF RECOMMENDATION: Accept improvements; authorize payment of $28,933.34 to
Strange & Chalmers for their final invoice; and release retention of $3,214.81 after 35 days if
there are no subcontractor claims.
4.11Acceptance of Work, Contract 97-12, San Ramon Road Landscape Repair and Silvergate
Drive Median Landscaping Project, Phase II
This project installed median landscaping within Silvergate Drive between Dublin Boulevard
and Betlen Way and relandscaped the roadsides on San Ramon Road between West Vomac
Road and Shannon Avenue on the west and Silvergate Drive to Vomac Road on the east.
STAFF RECOMMENDATION: Accept improvements; authorize $9,850.74 payment to RMT
Landscape Contractors, Inc., for their final invoice and release $6,158,73 retention after 35 days if
there are no subcontractor claims.
4.12Agreement with High Quality Engineering for Consulting Services: Preparation of a
Project Study Report for Hacienda Drive/Tassajara Road/I-580 Improvement Projects
This proposed agreement provides for preparation of a Project Study Report for freeway
interchange improvements related to development in Eastern Dublin. The costs of the services
will be paid by developers.
STAFF RECOMMENDATION: Adopt Resolution approving agreement and authorize Mayor to
execute.
4.13Review of Services and Proposed New Agreement with Alameda County Public Works for
Traffic Signal Maintenance, Street Lighting Maintenance, Real Estate Services, and
Crossing guard Services
Dublin has contracted with Alameda County for traffic signal maintenance since incorporation,
and added street light maintenance at the time the City acquired its lights from PG&E. Real
Estate Services are primarily provided in conjunction with acquisition of property for Capital
Improvements Projects. The crossing guard provision of this contract is currently inactive.
This item reviews the performance and cost-effectiveness of these services and proposes a new
five-year agreement.
STAFF RECOMMENDATION: Adopt Resolution approving new Five-Year Agreement.
4.14Financial Report for the Month of May 1998
STAFF RECOMMENDATION: Receive Report.
4.15St. Patrick’s Day Festival Management Services
For the 1998 St. Patrick’s Day Festival, the City contracted with a promoter to organize the
1998 Festival only. Staff recommends that the City formally solicit proposals for the 1999
Festival and has prepared a Request for Proposals for City Council review.
STAFF RECOMMENDATION: Authorize Staff to circulate Request for Proposals.
4.16Award of Bid, Contract 97-11, Dougherty Hills Slope Repair, Phase II
This project will install slope subdrains and repair concrete “Vee” ditches above the Crossridge
Road homes in the City’s Dougherty Hills Park. These measures are to be installed to stabilize
portions of the existing slope.
STAFF RECOMMENDATION: Adopt Resolution awarding bid to Grade Tech, Inc. ($119,800)
4.17Quitclaim of North Avenue City Property to Dublin Housing Authority
North Avenue is unimproved City property located westerly of Dougherty Road and adjacent
to the Dublin Housing Authority property. The DHA has negotiated sale of its surplus
property to Shea Properties for residential development. The City proposes to quitclaim its
interest in North Avenue to DHA for inclusion in the sale to Shea.
STAFF RECOMMENDATION: Adopt Resolution and authorize Mayor to execute deed.
4.18Approval of Parcel Map 7233, Alameda County Surplus Property Authority and Opus
West Corporation
This parcel map will establish 4 new parcels of land for development in Eastern Dublin. They
are bounded by Arnold Road on the west, Hacienda Road on the east, I-580 on the south and
the Opus Industrial Development on the north.
STAFF RECOMMENDATION: Adopt Resolution approving Parcel Map 7233.
4.19Agreement with Mark Thomas & Co., Inc., for Consulting Engineering Services
This proposed agreement covers consulting engineering services for the purpose of private
development plan checking. The workload associated with new development exceeds the
capacity of City Staff and current contractors. This agreement proposes a not-to-exceed
amount of $120,000 for the upcoming fiscal year. The cost of services will be paid by
developers.
STAFF RECOMMENDATION: Adopt Resolution.
4.20Approval of Tract Map 6925 Dublin Ranch (Shea Homes)
This project will subdivide property into 24 parcels for future resubdivision of residential uses
together with a City park, school site and open space. This Tract is located on 222 acres of
land bounded by Tassajara Road on the west, the extension of Fallon Road on the east and the
extension of Gleason Drive.
STAFF RECOMMENDATION: Adopt Resolution.
4.21Revisions to the Personnel System
Based on a market survey of other local government agencies and on discussions with City
employees, several changes are proposed to the City’s personnel system. Sufficient funds will
be included in the Fiscal Year 1998-99 Budget to cover costs associated with the proposed
changes.
STAFF RECOMMENDATION: Adopt Resolutions (5).
4.22Warrant Register ($659,851.31) dated June 16, 1998
STAFF RECOMMENDATION: Approve
5.WRITTEN COMMUNICATIONS - None
6.PUBLIC HEARING
6.1Jefferson at Dublin Development Agreement PA 97-018
This is the second public hearing on a proposed Ordinance approving a Development
Agreement between the City of Dublin and the Alameda County Surplus Property Authority
which will facilitate the development of the Jefferson at Dublin multi-family residential project.
The DA is required by the Eastern Dublin Specific Plan and items in the DA include, but are
not limited to, the financing and timing of infrastructure and the payment of traffic, noise and
public facilities impact fees.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and ADOPT
Ordinance approving Development Agreement.
6.2Park Sierra Apartments Phase II Planned Development Rezone PA 97-010
This is the second reading of an Ordinance approving the Planned Development Rezone for PA
98-010 Park Sierra Apartments Phase II project. The project is located on a 5.7 acre site north
of the Southern Pacific Railroad right-of-way (future Iron Horse Trail), east of Alamo Creek
and west of Arroyo Vista Housing Complex.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and ADOPT
Ordinance.
6.3Eastern Dublin Specific Plan Amendment
The City Council will hold a public hearing on a proposed Resolution approving a Specific
Plan Amendment. The Amendment would delete a 5 acre “Neighborhood Commercial” land
use designation at the southwest corner of Dublin Boulevard and Hacienda Drive, amend
policies regarding provision of park & ride facilities on Santa Rita properties to make the
locations more flexible within the area, and update the land use/development potential table for
the 686-acre Santa Rita site within the Eastern Dublin Specific Plan area.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt Resolution.
6.4Amendment to Chapter 4.04 of the Dublin Municipal Code - Business Registration
Ordinance
The City Council will review and consider amending the Business Registration Ordinance as it
applies to fairs, festivals, farmers markets and special events.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and
INTRODUCE Ordinance - OR - provide appropriate direction to Staff.
6.5Tri-Valley Transportation Development Fee
This item would establish a Regional Transportation Fee to be paid by new development in
Dublin. The collected fees would be spent on regional transportation improvements which are
mitigations for the new traffic generated by new development.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt Resolution
establishing a Tri-Valley Transportation Development Fee for future developments within the City
of Dublin.
7.UNFINISHED BUSINESS
7.1Modifications to the Joint Exercise of Powers Agreement for the Tri-Valley Transportation
Development Fee
The TVTD JPA was approved by the Dublin City Council on May 5, 1998. Since that time,
other member jurisdictions have requested revisions to the wording of the agreement. This
item would make those requested modifications.
STAFF RECOMMENDATION: Adopt Resolution approving changes to Sections 8, 11 and 18
of the JEPA.
8.NEW BUSINESS
8.1Macaroni Grill (at Hacienda Crossings) Site Development Review PA 98-034
The City Council will consider adoption of a Resolution approving the Site Development
Review application for Macaroni Grill Restaurant at Hacienda Crossings. Hacienda Crossings
will be located at the southeast corner of Hacienda Drive and Dublin Boulevard. The 7,144 sq.
ft. restaurant is proposed adjacent to Hacienda Drive in the 53 acre Hacienda Crossings site on
a 12,000 sq. ft pad.
STAFF RECOMMENDATION: Adopt Resolution approving the SDR.
8.2Emerald Glen Park Master Plan and Phase I Development
The City Council will consider the Emerald Glen Park Master Plan which outlines the present
and future development of the park. Additionally, the Council will consider the proposed
Phase I development of Emerald Glen Park.
STAFF RECOMMENDATION: Receive presentations from Staff, Consultants and City Park
Task Force Chairperson; approve Emerald Glen Park Master Plan; approve Emerald Glen Park
Phase I and authorize Staff to negotiate an agreement for design services for City Council
approval at a future meeting.
9.OTHER BUSINESS
- Brief INFORMATIONAL ONLY reports from Councilmembers and/or Staff
10CLOSED SESSION - None
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11.ADJOURNMENT - On Monday, June 29, 1998, beginning at 6:00 p.m., in the Council
Chambers, the City Council will hold an Adjourned Regular Meeting, including public hearings
for consideration and adoption of the 1998-99 Budget and the 1998-99 Update to the 1996-2001
Five-Year Capital Improvement Program.
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Agenda Printed 2/10/00 4:37 AM