HomeMy WebLinkAbout*Agenda 06-24-1999DUBLIN CITY COUNCIL
ADJOURNED REGULAR MEETING
Thursday, June 24, 1999, 6:00 p.m.
DUBLIN CIVIC CENTER, 100 Civic Plaza
A G E N D A
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A complete packet of information containing Staff Reports and exhibits related to each item is available
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1.CALL TO ORDER
2.PLEDGE OF ALLEGIANCE TO THE FLAG
3.ORAL COMMUNICATIONS
COMMENTS SHOULD NOT EXCEED
At this time, the public is permitted to address the City Council on non-agendized items.
THREE (3)MINUTES
. In accordance with State Law, however, no action or discussion may take place on any item not appearing
on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at
a future meeting concerning the matter. Any member of the public may contact the City Clerk’s Office related to the proper
procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or
take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
4.CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City
Council with one single action. Members of the audience, Staff or the City Council who would like an item
removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item.
4.1Minutes of Regular Meeting of June 15, 1999
STAFF RECOMMENDATION: Approve
4.2Crossing Guard Services
The City currently funds adult crossing guard services at 6 locations through a contract with
All City Management Services, Inc. The estimated cost to fund crossing guard services for FY
1999-2000 is $54,709. This cost reflects a maximum of 4,680 hours of service at the fixed rate
of $11.69 per hour, plus miscellaneous supplies.
STAFF RECOMMENDATION: Adopt Resolution and authorize City Manager to execute
amendment to agreement with All City Management Services, Inc.
4.3Amendment to Agreement with BSK & Associates for General Geotechnical Services
BSK provides general geotechnical and testing services to the City, primarily for Capital
Improvement Projects. The cost of their services is paid through the budgets for individual
Capital Projects. This amendment provides for a two-year extension of agreement term; no
increase in rates is proposed.
STAFF RECOMMENDATION: Adopt Resolution approving amendment to agreement and
authorize Mayor to execute amendment.
4.41998-99 Budget Modification with Regard to Article XIII B of the State Constitution -
Appropriate Excess Revenues from Fiscal Year 1998-99 to Reserves
Each year, the City Council takes action to protect the ability to utilize accumulated reserves in
future years. The State Constitution limits the amount of annual appropriations a public
agency can make each year. However, the law specifically excludes funds that have been
appropriated to reserves in a prior fiscal year. In appropriating excess revenues, the City
Council acknowledges that the appropriation of excess revenues is a setting aside of the funds
for various projects or expenses that may require more than one year to complete. The actual
use of these funds will be subject to a future City Council action.
STAFF RECOMMENDATION: Authorize appropriation to Reserves, any revenues in excess of
budgeted expenditures as of June 30, 1999.
4.5Amendment to Agreement with Mark Thomas & Co., Inc., for Consulting Engineering
Services
Mark Thomas provides general consulting engineering services to the City, primarily for
private development review and plan checking. Mark Thomas’ rates are being adjusted both
upward and downward, depending on personnel classification. The rate for the classification
most often used for the City’s work is decreasing. It is proposed to extend the term of
agreement for two years.
STAFF RECOMMENDATION: Adopt Resolution and authorize Mayor to execute amendment.
4.6Agreement with Kleinfelder, Inc., for General Geotechnical Services
This agreement is proposed to renew a prior agreement with Kleinfelder for geotechnical peer
review on private development projects, as well as testing services for Capital Improvement
Projects. The cost of services would be paid by developers or would be budgeted within the
individual Capital Project, as appropriate.
STAFF RECOMMENDATION: Adopt Resolution and authorize Mayor to execute amendment.
4.7Amendment to Agreement with Berlogar Geotechnical Consultants for General
Geotechnical Services
The City has contracted with Berlogar Geotechnical Consultants since 1997. Services
provided include private development geotechnical peer review and design and testing for
Capital Improvement Projects. Berlogar is proposing an average 8.4% rate increase. This will
be the first rate increase in two years. It is also proposed to extend their agreement for a two
year period.
STAFF RECOMMENDATION: Adopt Resolution and authorize Mayor to execute amendment.
4.8Review of Services and New Three-Year Agreement with MCE Corporation for Public
Works Maintenance Services
The City has contracted with MCE Corporation for Public Works Maintenance Services since
1984. This agreement provides for various aspects of street, park and building maintenance.
The total budget for work to be performed under this agreement for 1999-2000 is $1,232,892.
STAFF RECOMMENDATION: Adopt Resolution approving agreement and authorize Mayor to
execute.
4.9Amendment to Agreement with Santina & Thompson for Engineering Services
The City has contracted with Santina & Thompson for Engineering Services since 1983. Their
current agreement expires June 30, 1999, and is proposed to be extended for an additional two
years. No increase in rates is proposed at this time.
STAFF RECOMMENDATION: Adopt Resolution extending term of agreement for two
additional years, and authorize Mayor to execute amendment.
5.WRITTEN COMMUNICATIONS - None
6.PUBLIC HEARING
6.11998 Local Law Enforcement Block Grant
The City Council will consider the Grant Advisory Board’s recommendation for use of funds
received from the United States Department of Justice, Local Law Enforcement Block Grant
Program. The Grant Advisory Board has recommended that the funding be used to partially
offset the salary of the bicycle officer.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt Resolution approving
appropriation of Block Grant Funding.
6.21999-2000 Update to the Five-Year Capital improvement Program for Fiscal Year 1998-99
through FY 2002-03
The proposed 1999-2000 Update to the 1998-2003 Five-Year CIP has been prepared to reflect
capital project changes and additions that have become necessary during the past year to
ensure that the City’s capital needs are met. The CIP Update includes projects totaling
$115,764,454 during the five-year timeframe, including costs incurred in prior years for
projects that are part of the CIP. The recommended CIP appropriations for FY 1999-2000
total $30,950,731.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt Resolution approving
the 1999-2000 Update to the CIP.
6.3Adoption of the 1999-2000 Annual Budget & Financial Plan
The total recommended appropriations for all funds for Fiscal Year 1999-2000 are
$57,967,435. Total recommended net expenditures for FY 1999-2000 are $53,618,926.
STAFF RECOMMENDATION: Open public hearing; receive Budget overview from Staff;
receive presentations from community groups/organizations requesting funding; review
Preliminary Budget by Program; receive public comments; close public hearing; determine which
community groups/organizations funding requests should be funded for FY 1999-2000; determine
which Higher Service Levels should be funded for FY 1999-2000; determine appropriate use of
projected 1999-2000 surplus; and adopt Resolution approving the 1999-2000 Annual Budget.
7.UNFINISHED BUSINESS - None
8.NEW BUSINESS
8.1Adoption of an Appropriations Limit for 1999-2000
Each year, State Law requires the City to adopt an Appropriations Limit in conjunction with
the annual budget process. The 1999-2000 Appropriations Limit is calculated by multiplying
the adopted Appropriations Limit calculated for the prior year, by a factor reflecting growth
increases. The 1999-2000 proposed Limit is $54,252,572 and only $17,461,110 in 1999-2000
Appropriations are subject to this Limit. The factors selected for calculating the 1999-2000
increase were Change in the City Population and Change in Non-Residential Assessed
Valuation.
STAFF RECOMMENDATION: Approve the selected factors used to calculate the 1999-2000
Appropriations Limit and adopt Resolution
9.OTHER BUSINESS
- Brief INFORMATIONAL ONLY reports from Councilmembers and/or Staff
10CLOSED SESSION - None
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11ADJOURNMENTNext Regular Meeting – Tuesday, July 6, 1999 at 7:00 p.m.
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City Council Meeting # 508K/cc-mtgs/6-24agenda-budgetAgenda Printed 2/14/00 2:00 AM