HomeMy WebLinkAbout*Agenda 08-04-1998DUBLIN CITY COUNCIL
A G E N D A
Regular Meeting, Tuesday, August 4, 1998
8:00 p.m.
DUBLIN CIVIC CENTER, 100 Civic Plaza
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Agendas are posted on the City’s Internet Website (www.dublinca.org)
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A complete packet of information containing Staff Reports and exhibits related to each item
is available for public review prior to a Council meeting in the City Clerk’s Office and also at
the Dublin Library.
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Agendas may be picked up at the City Clerk's Office for no charge, or to request information
on being placed on the annual subscription list, please call 833-6650.
1.CALL TO ORDER
2.PLEDGE OF ALLEGIANCE TO THE FLAG
3.ORAL COMMUNICATIONS
3.1Proclamation to Dublin Athletics, District 57 Junior Division 1998 Champions
3.2Youth Advisory Committee Appointments
The term of office for the first Youth Advisory Committee will expire in August of 1998. The
openings for the upcoming term were advertised prior to the end of the school year and 30
applications were received. The City Council will consider appointments to the Youth
Advisory Committee as well as consider changes to the Bylaws and Rules of Procedure
relating to composition of the Committee.
STAFF RECOMMENDATION: Approve appointments and adopt Resolution amending bylaws.
At this time, the public is permitted to address the City Council on non-agendized items. COMMENTS SHOULD NOT
EXCEED THREE (3) MINUTES. In accordance with State Law, however, no action or discussion may take place on
any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or
may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact
the City Clerk’s Office related to the proper procedure to place an item on a future City Council agenda. The
exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are
contained in Government Code Section 54954.2(b)(1)(2)(3).
4.CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for
approval by the City Council with one single action. Members of the audience, Staff or
the City Council who would like an item removed from the Consent Calendar for purposes
of public input may request the Mayor to remove the item.
4.1Minutes of Regular Meeting of July 21, 1998.
STAFF RECOMMENDATION: Approve
4.2Interim Zoning Ordinance - Status Report (7197 Village Parkway)
According to State Law, the Dublin City Council is required to issue written report describing
the measures to alleviate the conditions which led to the adoption of the interim ordinance.
This report must be issued ten days prior to the expiration of the interim ordinance.
STAFF RECOMMENDATION: Issue agenda statement as a written report describing the
measures taken to alleviate the urgency condition at 7197 Village Parkway.
4.3Acceptance of Work - Dougherty Assessment District Fence Painting and Alamo Creek
Park Fence Painting
This project was originally brought to the Council for acceptance at the July 7th meeting;
however, the work was found to be deficient and was not accepted. The contractor has now
corrected the deficiencies, and the project is recommended for acceptance. The work was
completed within funds budgeted.
STAFF RECOMMENDATION: Accept work performed under Capital Improvement Project
#9464 and authorize $19,300 payment to Quality Painting and Construction Company for
Assessment District Fence and $8,750 for Alamo Creek Park Fence.
4.4Contracts with the Dublin Housing Authority, the Arroyo Vista Resident Council and the
Valley Community Health Center for Administering the Community Development Block
Grant (CDBG) Fund Expenditures
The City Council has approved CDBG funding for Fiscal Year 1998-99 for the following
outside agency projects: Dublin Housing Authority - Roof Repair - $31,500; Arroyo Vista
Resident Council - Child Development Center Improvements - $15,560; and the Valley
Community Health Center - Senior Services Support Program - $7,044. The City must now
enter into a contract with each of these agencies for purposes of administering the CDBG
funds.
STAFF RECOMMENDATION: Authorize the Mayor to execute the contracts for administering
CDBG fund expenditures for Fiscal Year 1998-99.
4.5Authorization to Solicit Bids for Contract 98-11, Dublin Heritage Center Improvements
The 1998-2003 Capital Improvement Program includes funding for Dublin Heritage Center
improvements, Phase I which include: 1) parking lot landscaping; 2) church landscaping and
wedding court; 3) school landscaping and picnic area; and 4) cemetery landscaping and
walkways. The construction documents have been completed and the project is ready for
bidding.
STAFF RECOMMENDATION: Authorize Staff to advertise Contract 98-11 for bids.
4.6Approval of Parcel Map 6985 (3 Lots at the end of Hansen Drive)
This Parcel Map will split one large lot at the west end of Hansen Drive into 3 single family
lots and will complete the roadway by constructing a cul de sac bulb.
STAFF RECOMMENDATION: Adopt Resolution.
4.7Authorization to Solicit Bids for Contract 98-09, Shannon Center Subdrain Project
This project would install a subdrain beneath the eastern portion of the Shannon Park parking
lot to remove subsurface water to protect the pavement.
STAFF RECOMMENDATION: Authorize Staff to advertise Contract 98-09 for bids.
4.8Dublin San Ramon Services District - East Bay Municipal Utility District Recycled Water
Authority (DERWA) letter dated July 23, 1998
DERWA is requesting the City’s support for the Authority’s effort to obtain federal funding
assistance to construct a regional water recycling project in the San Ramon Valley.
STAFF RECOMMENDATION: Authorize Mayor to execute letters to the City’s Congressional
and Senate Representatives.
4.9Agreement with DMG Maximum (DMG) to Obtain State Mandated Cost Claiming
Services
DMG Maximus has proposed a new contract to provide contract services to assist in the
gathering of data and preparing the reimbursement claim for state mandated costs for Fiscal
Year 1998-99.
STAFF RECOMMENDATION: Authorize the City Manager to execute agreement.
4.10Award of Bid for Two Konica 2223 Copiers
The City needs to replace the copier at the Senior Center and a copier in the Police
Administrative Office. Both of the machines being replaced are beyond their useful lives and it
is no longer possible to obtain replacement parts. Bids were solicited based upon current copy
volumes. The low bidder was Konica Business Machines U.S.A. Inc. The purchase is within
the funding included in the adopted Fiscal Year 1998-99 Budget.
STAFF RECOMMENDATION: 1) Award bid to Konica Business Machines U.S.A. Inc., and
authorize Staff to issue the necessary Purchase Order, including a change order to provide an
Automatic 2-Sided Copy Unit; 2) authorize Staff to dispose of the existing equipment as surplus
in accordance with City policies.
4.11School Mitigation Agreement between the Dublin Unified School District and Schaefer Ranch
Property Owner(s)
The City Council will consider the approval of an agreement which establishes the method and manner
of financing and/or constructing school facilities necessary for serving the student population that will
be generated by the Schaefer Ranch project.
STAFF RECOMMENDATION: Approve Mitigation Agreement or give Staff direction and continue the
matter.
4.12Report on Dublin Farmers’ Market
The City Council will receive a report related to the Farmers’ Market following its first successful
month of operation.
STAFF RECOMMENDATION: Receive Report.
4.13Authorization to Solicit Bids for Contract 98-08, Shannon Center Pedestrian Path Project
This project will construct a pedestrian path connection from the existing San Ramon Road
pedestrian/bikeway near the northerly corner of the Shannon Center to the rear parking lot of the Center.
An informal path has been used in this location for some time.
STAFF RECOMMENDATION: Authorize Staff to advertise for bids.
4.14Agreement with Treadwell and Rollo, Inc., to perform a modified Phase I Hazardous Materials Study
for Emerald Glen Park
The City is in negotiations with the Alameda County Surplus Property Authority to acquire 30 acres of
a 50 acre park in eastern Dublin. To avoid future liability problems, the City desires to ensure that the
site does not contain hazardous materials. This study will review historical data on the site and
recommend additional testing, if found necessary.
STAFF RECOMMENDATION: Adopt Resolution approving Agreement and approve Budget Change in
the amount of $17,000.
4.15Authorization to Solicit Bids - Civic Center Fountain Pump Replacement
The existing fountain pump is currently inoperable. It is recommended to replace the 60 HP pump with
a smaller pump in order to save energy costs in the future. The smaller pump is not expected to affect
the operation of the fountain but is anticipated to pay for itself within about a year and a half based on
the energy savings.
STAFF RECOMMENDATION: Authorize Staff to solicit bids for pump replacement.
4.16Acceptance of Work, Contract 98-06, Annual Street Slurry Seal
The slurry seal contract for Fiscal Year 1997-98 has been satisfactorily completed.
STAFF RECOMMENDATION: Accept improvements and release $6,167.24 retention after 35 days if
there are no claims from subcontractors.
4.17Pro-Forma/Preliminary Financial Report for the Month of June 1998
This item provides the report of the monthly financial statements for the month of June. The
final year end results will not be known until all accounting entries are made in conjunction
with the closing of the Fiscal Year. A Final Report will be presented at a future meeting after
the external auditors have completed the preparation of the Annual Report.
STAFF RECOMMENDATION: Receive Report.
4.18Request for Bid Waiver: Purchase of Computer Equipment and Computer Software
As part of the approved Fiscal Year 1998-99 Budget, the City will be purchasing
approximately 40 computer workstations and related software. The State of California
administers a purchase program which allows local agencies to make purchases under the State
contract from selected retail outlets. This provides the City with competitive pricing and
allows for a shortened procurement process. City purchasing requirements allow for an
exception to the formal bid process if the items have been bid by another public agency and the
City Council approves the exception by a 4/5 vote.
STAFF RECOMMENDATION: Adopt Resolution waiving the Competitive Bid Process and
authorizing Staff to purchase computer hardware and software under State Contract at the lowest
price available.
4.19Warrant Register ($1,699,390.04) dated August 4, 1998
STAFF RECOMMENDATION: Approve
5.WRITTEN COMMUNICATIONS - None
6.PUBLIC HEARING
6.1General Motors Auto Mall - Planned Development Rezone PA 98-007
General Motors has requested approval of a Planned Development Rezoning to design a 15
acre Auto Mall on 3 parcels with 3 auto dealerships on the south side of Dublin Boulevard east
of Tassajara Creek and the approved AutoNation project.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and
INTRODUCE Ordinance; schedule second reading of Ordinance for September 1st City Council
meeting.
6.2Eastern Dublin General Plan and Specific Plan designation on Site 16 and limiting uses to
neighborhood commercial uses on Site 3; Revised policies regarding park & ride facilities;
Updated Development Potential Table for Santa Rita properties PA 98-016
The City Council will hold a public hearing on a proposed resolution approving a General Plan
and Specific Plan Amendment. The Amendment would delete a 5 acre “Neighborhood
Commercial” land use designation at the southwest corner of Dublin Boulevard and Hacienda
Drive, amend policies regarding provision of park & ride facilities on Santa Rita properties to
make the locations more flexible within the area, and update the land use/development
potential table for the 686 acre Santa Rita site within the Eastern Dublin Specific Plan area.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt Resolution adopting
GP and SPA.
7.UNFINISHED BUSINESS - None
8.NEW BUSINESS
8.1Request by Schaefer Heights, Inc., to modify Condition I of Resolution No. 78-96 regarding
timing of school mitigation agreements (Schaefer Ranch) and to accept adequate
assurances to accomplish these agreements
The Applicant, Schaefer Heights, Inc., has requested that the timing of school mitigation
agreements for the Schaefer Ranch project take place prior to the City Council approval of the
first final map rather than at the project tentative map approval.
STAFF RECOMMENDATION: Confirm Community Development Director’s decision to grant
a minor amendment to Condition I as noted and approve Agreement and Memorandum of
Agreement regarding assurances related to school mitigation and authorize the City Manager to
sign the Memorandum.
8.2Extended Stay America/Studio Plus Hotel Site Development Review PA 98-015
Extended Stay America is seeking approval of a Site Development Review for a 122 room
Extended Stay America Hotel and a 93 room Studio Plus Hotel on 7.43 acres located at the
southeast corner of Dublin Boulevard and AutoNation Parkway.
STAFF RECOMMENDATION: Adopt Resolution.
9.OTHER BUSINESS
- Brief INFORMATIONAL ONLY reports from Councilmembers and/or Staff
10CLOSED SESSION
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10.1
Conference with Legal Counsel - Pending Litigation - pursuant to Government Code Section
54956.9(a) - Silvergate Highlands Owners Association vs. City of Dublin - Alameda County
Superior Court No. V-013836-3
REPORT OF CLOSED SESSION ACTION
11ADJOURNMENT - The next meeting of the Dublin City Council will be on August 18, 1998.
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K/cc-mtgs/8-4-98Agenda Printed 2/10/00 4:43 AM