HomeMy WebLinkAbout*Agenda 09-16-1997A G E N D A
DUBLIN CITY COUNCIL
REGULAR MEETING - Tuesday, September 16, 1997, 7:00 p.m.
DUBLIN CIVIC CENTER, 100 Civic Plaza
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A complete packet of information containing Staff Reports and exhibits
related to each item is available for public review several days prior to a
Council meeting in the City Clerk’s Office and also at the Dublin Library.
1.CALL TO ORDER
2.PLEDGE OF ALLEGIANCE TO THE FLAG
3.ORAL COMMUNICATIONS
3.1Introduction of new employee Fawn Holman, Office Assistant II in the City Manager/City
Clerk's Office
3.2Acceptance of Gift from DeSilva-Gates Construction
DeSilva-Gates Construction, a Dublin-based company, has made a $1,000 donation to the City
with a request that the funds be used to provide support to the Police Services Bicycle Unit.
The City's Bicycle Unit is comprised of 8 trained officers who spend a portion of their work
week patrolling certain areas of the City on bicycles.
STAFF RECOMMENDATION: Accept $1,000 gift; approve Budget Change Form; direct Staff
to prepare formal acknowledgment to donor; and direct Police Services Staff to use funds to
purchase equipment and supplies for the Police Services Bicycle Unit.
3.3Acceptance of Gift from Altamont Cruisers
The Altamont Cruisers periodically hold car shows and other social events at various Tri-
Valley locations. The purpose of these events is to display classic cars and to generate
revenues through fees and donations for local charitable organizations to help in the fight
against drugs. An August event held at Foster's Freeze, generated a total of $1,000 in profits
and donations which the group is donating to the City, with a request that funds be used to
enhance or expand the City's drug abuse resistance education program.
STAFF RECOMMENDATION: Accept $1,000 gift; approve Budget Change Form; direct Staff
to prepare formal acknowledgment to donor; and direct Police Services Staff to use funds to
enhance the City's existing drug abuse resistance education program.
At this time, the public is permitted to address the City Council on non-agendized items. In accordance with State
Law, however, no action or discussion may take place on any item not appearing on the posted agenda. The
Council may respond to statements made or questions asked, or may request Staff to report back at a future
meeting concerning the matter. Any member of the public may contact the City Clerk’s Office related to the proper
procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY
discuss and/or take action on items not appearing on the agenda are contained in Government Code Section
54954.2(b)(1)(2)(3).
4.CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City
Council with one single action. Members of the audience, Staff or the City Council who would like an item
removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item.
4.1Minutes of Regular Meeting of September 2, 1997
STAFF RECOMMENDATION: Approve
4.2Amendment to Benefit Plan
The City's Personnel Rules require the City Council to adopt a Benefit Plan which prescribes
the current benefits provided to City employees. The City's dental insurance provider, Delta
Dental, has proposed a rate increase in accordance with the City's policy renewal date of
October 1, 1997.
STAFF RECOMMENDATION: Adopt Resolution amending the Benefit Plan.
4.3Preliminary Financial Report for the Month of July 1997
STAFF RECOMMENDATION: Receive Report.
4.4Quarterly Status Report of TCI Cable TV Upgrade
TCI is required to submit monthly progress reports regarding the status of their construction of
a system upgrade. The City has received reports for the months of June, July and August. The
construction is proceeding and facilities are being completed. TCI has decided to make the
expanded services available to areas of the City as construction is completed. This is a change
from their original plan to launch the new services Citywide after all construction was
complete.
STAFF RECOMMENDATION: Receive Report.
4.5Final Budget Changes for Fiscal Year 1996-97
The Auditors are preparing their work on the Annual Financial Statements. Budget changes in
some activities are required in order to enable the Auditors to complete this Audit. Many of
the adjustments required were previously detailed when the Preliminary 1997-98 Fiscal Year
Budget was presented last June.
STAFF RECOMMENDATION: Approve Budget Changes and direct Staff to record the items in
the Final Financial Report.
4.6Award of Bid for Contract 97-07, I-580 Beautification Project
This project will install shrubs along the west bound I-580 off-ramp to north bound San
Ramon Road. The project was developed to improve the appearance of this entrance into the
City of Dublin.
STAFF RECOMMENDATION: Adopt Resolution award bid to Four Seasons Landscape &
Maintenance, Inc. ($22,478), and approve Budget Change Form transferring $9,536 from
Unallocated Gas Tax Reserves to this project.
4.7Request for Authorization to distribute a Request for Proposal for a Business License
Registration System
This is a request to allow Staff to distribute a RFP for a new Business License Registration
System. The RFP process is proposed due to the technical nature of purchasing computer
software. Staff will present a report on the systems reviewed at a future meeting.
STAFF RECOMMENDATION: Authorize Staff to distribute the RFP and authorize an
exception to the required bid procedures.
4.8Award of Bid - Heritage Center Parking Lot, Contract 97-10
Four bids were received for the Heritage Center Parking Lot project and the low bidder was
Bay Cities Paving with a base bid of $61,170.30. As the bid amount exceeds the available
budget, the Council will consider a budget change in order to award the bid.
STAFF RECOMMENDATION: Adopt Resolution; approve Budget Change Form; and
authorize Mayor to execute agreement.
4.9Approval of Parcel Map 7116 (Hacienda Crossings)
This Parcel Map is a resubdivision of the 56 acre commercial property at the southeast corner
of Hacienda Drive and Dublin Boulevard. This parceling will provide four lots, one of which is
proposed for development of a 21 screen movie theater.
STAFF RECOMMENDATION: Adopt Resolution approving Parcel Map 7116 and accepting
easement dedications.
4.10Award of Bid for Network Server, PC workstations, Printers, and Related Computer
Equipment
Included in the 1997-98 Budget is a capital project which provides for upgrades to the City
Computer Network, including the addition of a new file server. In addition, several new
workstations are needed for positions included in the 1997-98 Budget. In order to obtain
competitive pricing, Staff prepared bid specifications for the purchase of this equipment. A
total of 6 bids were received.
STAFF RECOMMENDATION: Adopt Resolution awarding entire bid to Advanced Micronet
Solutions, a Dublin-based company ($33,542.16), due to their total bid price and the City's past
experience with this vendor.
4.11Authorization to Solicit Bids for Contract 97-05, Dougherty Road Improvements/Annual
Overlay Program
This project will pave the existing dirt medians along Dougherty Road and move the
southbound lanes away from the Arroyo Vista intersections for improved sight distance, and
will add approximately 10 feet of pavement to the east side of Dougherty Road. In addition,
the annual pavement overlay program will be undertaken with this contract.
STAFF RECOMMENDATION: Authorize Staff to advertise for bids.
4.12Warrant Register ($385,399.64) dated September 16, 1997
STAFF RECOMMENDATION: Approve
5.WRITTEN COMMUNICATIONS - None
6.PUBLIC HEARING - None
7.UNFINISHED BUSINESS
7.1Community Use Gymnasium at Valley High School
The Council will review the final changes to the agreement between the City and the District
regarding joint funding for a community use gymnasium at Valley High School.
STAFF RECOMMENDATION: Adopt Resolution approving agreement.
8.NEW BUSINESS
8.1Alameda County Homeless Continuum of Care Plan
The Council will consider adopting the Alameda County Homeless Continuum of Care Plan,
which is a comprehensive 5-year planning document that sets priorities for coordinating local
efforts to address homelessness throughout Alameda County.
STAFF RECOMMENDATION: Adopt Resolution.
8.2Street Name for the Road Parallel to and South of Dublin Boulevard
A new road is proposed to be constructed south of Dublin Boulevard between Amador Plaza
Road and Golden Gate Drive to serve the new I-680 off and on ramps. A street name is
required so that it can be included in the freeway project construction drawings for the street
name signs.
STAFF RECOMMENDATION: Review suggested names, add other names to the list if
appropriate, and reduce the list to the preferred 3 names; direct Staff to send the 3 preferred
names to the various reviewing agencies and report back at a future Council meeting for the final
street name choice.
8.3Preliminary Estimates of Costs associated with providing live transmission of City Council
meetings
The City Council requested that Staff obtain information about the costs associated with
providing a live broadcast of the City Council meetings. This requires a direct fiber optic link
to the TCI system as well as special equipment capable of transmitting and receiving video
signals. Staff has also presented preliminary information regarding costs associated with
having the equipment to produce the broadcasts on site.
STAFF RECOMMENDATION: Determine whether Staff should pursue further information
regarding a potential CIP project to accommodate live transmissions and provide an indication of
the objectives the project is envisioned to meet. If this is desired: a) direct Staff to prepare a
request from the Mayor to TCI seeking a contribution from TCI to offset the cost; - AND - b)
provide direction to Staff as to the desired scope of the Capital Improvement Project.
8.4Library Financial Consulting Services
The City Council will consider an agreement with David M. Griffith & Associates, Ltd., to
perform consulting services, the purpose of which is to provide financial analysis of
infrastructure and operational costs of possible library expansion.
STAFF RECOMMENDATION: Authorize City Manager to execute agreement at a cost not to
exceed $19,000 and approve Budget Change Form.
9.OTHER BUSINESS
- Brief INFORMATIONAL ONLY reports from Councilmembers and/or Staff
10CLOSED SESSION - None
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11ADJOURNMENT
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Agenda Printed 2/14/00 3:27 AM