HomeMy WebLinkAbout*Agenda 09-21-1999DUBLIN CITY COUNCIL
REGULAR MEETING
Tuesday, September 21, 1999, 7:00 p.m.
DUBLIN CIVIC CENTER, 100 Civic Plaza
A G E N D A
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Agendas are posted on the City’s Internet Website (www.dublinca.org)
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A complete packet of information containing Staff Reports and exhibits related to each item is available for
public review prior to a Council meeting in the City Clerk’s Office and also at the Dublin Library.
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placed on the annual subscription list, please call 833-6650.
1.CALL TO ORDER
2.PLEDGE OF ALLEGIANCE TO THE FLAG
3.ORAL COMMUNICATIONS
3.1Introduction of new City Employee Judy Rector, Office Assistant II, Community
Development, Building Division (File 700-10)
COMMENTS SHOULD NOT EXCEED
At this time, the public is permitted to address the City Council on non-agendized items.
THREE (3)MINUTES
. In accordance with State Law, however, no action or discussion may take place on any item not appearing
on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at
a future meeting concerning the matter. Any member of the public may contact the City Clerk’s Office related to the proper
procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or
take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
4.CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City
Council with one single action. Members of the audience, Staff or the City Council who would like an item
removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item.
4.1Minutes of Regular Meeting of September 7, 1999
STAFF RECOMMENDATION: Approve.
4.2Annual Review of 9 Development Agreements: Santa Rita Commercial Center, Opus-
Creekside Business Park, California Creekside, Hansen Ranch, Villas at Santa Rita,
SummerGlen, Jefferson at Dublin, Emerald Pointe, and Casterson Property (File 600-60)
An annual review of Development Agreements is required by State Law and the City's
Municipal Code. The City has reviewed 9 Development Agreements and concluded that the
developers for the 9 projects are proceeding in good faith with the terms of the Development
Agreements.
STAFF RECOMMENDATION: By motion, find that developers have complied in good faith
with the terms and provisions of each of their respective Development Agreements and conclude
the Annual Review Period.
4.3Acceptance of Gifts to the City (File 150-70)
The Senior Center has received two cash donations; one in the amount of $324 from Robin S.
Andrew and one in the amount of $52.50 from participation in the Human Race.
STAFF RECOMMENDATION: Accept gifts and acknowledge donors; approve Budget Change
Form.
4.4Authorization to Solicit Bids for the Annual sidewalk Safety Repair Program - Sidewalk
Remove and Replace (with handicap ramp construction), Contract 99-10, and Sidewalk
Grinding, Contract 99-11 (2-year contract) (File 600-35)
This program will repair sidewalks and curbs that have become offset 3/4" or more that may
pose a tripping hazard.
Resolution
STAFF RECOMMENDATION: Adopt Policy and authorize Staff to advertise
contracts for bid.
4.5Award of Bid - Telephone Systems Maintenance
(File 350-20)
The City received two bids in response to a request for bids for 2 years of maintenance of the
City's telephone systems. Exp@nets of Dublin was the low bidder.
Resolution
STAFF RECOMMENDATION: Adopt awarding bid to Exp@nets ($15,800)
4.6Approval of Street Names for Tracts 7084 and 7149 Toll Brothers
(File 820-60)
Toll Brothers has provided a list of potential street names for the various public and private streets
within their Emerald Glen neighborhood. The City Council will review and approve the street
names and alternate street names presented.
Resolution
STAFF RECOMMENDATION: Adopt , making any modifications necessary.
4.7Amendment to Interim Management Services Agreement with Vavrinek Trine Day & Co., LLP
(File 600-30)
The recruitment for a new Assistant City Manager/Administrative Services Director has recently
been completed. It is advisable that the new Director have a few days of overlap time with the
Interim Director in order to transition work on several projects, including the Dublin Ranch
Assessment District. For these reasons, City Staff requests that the contract be amended to be
increased by $5,400. The original agreement was for $36,000 and is set to terminate on September
30, 1999.
STAFF RECOMMENDATION: Authorize the City Manager to execute the amendment to the
agreement.
4.8Request for Additional Appropriation for Education Summit Expenses
(File 515-60)
The cost to fund the Educational Summit which was held in May 1999, including professional
planning and co-facilitation services exceeded the preliminary budget amount of $5,000. A budget
transfer from the City's Budgeted Contingency Reserve in the amount of $2,504.10 is required.
STAFF RECOMMENDATION: Approve Budget Change Form.
4.9Award of Bid, Contract 99-09, Shannon Center HVAC System
(File 600-35)
This project will provide a new HVAC system at the Shannon Community Center and the new unit
will serve the West Room.
Resolution
STAFF RECOMMENDATION: Adopt awarding bid to Breeze Air Systems, Inc.
($5,599)
4.10Preliminary Pro-Forma Financial Report for June 1999
(File 330-50)
This item provides the preliminary report of the financial statements for the month of June 1999.
The Final Fiscal Year 1998-99 results for all funds will be presented to the City Council as part of
the Annual Financial Report in December.
STAFF RECOMMENDATION: Receive Report and approve Budget Changes
4.11Authorization to Solicit Bids, Contract 99-12, Fire Station Acoustic Improvements
(File 600-35)
This project proposes to install acoustic ceiling tile and wall panels in the dining/training room of the
fire station. The estimated construction cost for this project is $8,500, which is proposed to be paid
from the City's General Fund.
STAFF RECOMMENDATION: Authorize Staff to solicit bids for this project.
4.12Opposition to Assembly Bill 84 (Floyd)
(File 660-40)
Staff has prepared a letter for City Council approval opposing Assembly Bill 84 (Floyd), a bill
designed to prohibit public agencies from approving retail store projects of over 100,000 sq. ft. if
more than 15,000 sq. ft. of store space is provided for non-taxable merchandise.
STAFF RECOMMENDATION: Authorize Staff to send letter to Governor Davis opposing AB 84.
4.13SMART Report Analysis
(File 660-40)
Staff has prepared a report on the State Controller's State Municipal Advisory Reform Team
(SMART) proposal that would restructure the way sales tax revenues are allocated to local
governments. The report analyzes the likely impacts to sales tax revenues for the City of Dublin.
4.14Request for Authorization to Distribute Request for Proposals for Automated Document
Storage and Retrieval System (File 350-20)
As part of the City's Capital Improvement Program for FY 1999-2000, the Council authorized
Staff to purchase and implement a document imaging system to reduce the volume of paper
stored by the City, and provide electronic search and display capabilities for stored documents.
STAFF RECOMMENDATION: Authorize Staff to distribute RFP.
4.15Warrant Register ($1,068,960.42) dated September 21, 1999
STAFF RECOMMENDATION: Approve
5.WRITTEN COMMUNICATIONS
5.1Funding Request from Dublin Fine Arts Foundation (File 900-70)
The City Council will consider a $5,000 request for funding from DFA to pay for the services
of its Consulting Director from September - December, 1999.
STAFF RECOMMENDATION: Approve request.
6.PUBLIC HEARING
6.1Negative Declaration for Dublin Boulevard Widening Project between Dougherty Road
and Scarlett Drive (File 820-90)
This project will widen Dublin Boulevard on the south side of the street to increase the number
of through traffic lanes from 2 to 6. It will also provide a traffic signal at the Dublin
Boulevard/Scarlett Court intersection.
Resolution
STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt .
6.2Change of Speed Limit on Amador Valley Boulevard from San Ramon Road to Amador
Plaza Road (File 590-20)
A speed and engineering survey performed for the segment of Amador Valley Boulevard from
San Ramon Road to Amador Plaza Road indicates that the speed limit should be reduced from
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35 mph to 30 mph. At the September 9 meeting, the City Council directed Staff to prepare a
draft ordinance for the speed limit change. This is the first reading of the proposed ordinance.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and
INTRODUCE Ordinance.
6.3Urgency Ordinance - Fireworks Sales (File 650-60)
In celebration of the Millennium, this proposed Ordinance would allow for the sale of safe and
sane fireworks from December 28, to December 31, 1999. The hours of sales will be from
9:00 a.m. until 8:00 p.m. each day.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and ADOPT
Ordinance
on an urgency basis.
7.UNFINISHED BUSINESS
7.1Report regarding Commission Member Compensation (File 110-20)
rd
At its August 3 meeting, the City Council directed Staff to place the issue of Commissioner
compensation on a future agenda for discussion and requested that Staff survey other cities on
this topic. Sixteen cities were surveyed. Nine cities view service on the various Commissions
to be volunteer service and thus, the Commissioners are unpaid. The remaining seven cities
compensate Commissioners from $30 per meeting to $250 per month.
STAFF RECOMMENDATION: Discuss and provide appropriate direction to Staff.
7.2Approval of Traffic Channelization for the Intersection of Amador Valley Boulevard/Starward
Drive
(File 590-90)
This project would narrow Starward Drive southbound from two lanes to one lane on an interim
basis to determine the safety benefits and possible traffic conflicts with making this a permanent
improvement.
STAFF RECOMMENDATION: Approve Pilot Project for the AVB/Starward Drive Intersection
Safety Improvements; approve budget appropriation of $500 from Gas Tax Funds to install temporary
delineators at the northwest corner of the intersection; and direct Staff to conduct evaluation of
intersection revision in 6 to 8 months after homes have been occupied in the Starward Subdivision, and
report back to Council on the effectiveness of the Pilot Project.
7.3Report regarding Council Salaries
(File 700-20)
The Government Code allows Cities to provide salaries to Councilmembers based on population
and allows for increases not to exceed 5% per year. Dublin City Councilmembers currently earn
$402.02 per month and the Mayor earns an additional $100 monthly. Salaries were last adjusted
following the November 1992 election. No salary increase can become effective until after the next
election in November, 2000.
STAFF RECOMMENDATION: Receive Report and provide direction to Staff. Options include: 1)
no change; 2) increase salaries by 5% (or less) for 1999; or 3) increase salaries by 5% (or less) for
years 1993, 1994, 1995, 1996, 1997, 1998, and 1999. Options 2 and 3 will require an Ordinance,
which would be presented at a future public hearing.
8.NEW BUSINESS
8.1Applebee's Restaurant Site Development Review
(File 410-30)
The City Council will consider a Resolution approving the Site Development Review application for
Applebee's at Hacienda Crossings. Hacienda Crossings is located at the southeast corner of
Hacienda Drive and Dublin Boulevard. The 5,500 sq. ft. restaurant is proposed adjacent to I-580 at
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the southeast portion of the 53 acre Hacienda Crossings site on a 1.32 sq. ft. pad.
Resolution
STAFF RECOMMENDATION: Adopt .
8.2Y2K Readiness Report
(File 520-30)
The City Council will review the Y2K readiness report and hear a presentation describing the City's
Y2K efforts and readiness for potential problems associated with date-sensitive equipment on
January 1, 2000.
STAFF RECOMMENDATION: Receive Report.
8.3Annual Review of Building & Safety Services Contract with Linhart Petersen Powers
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Associates (LPA) & Approval of Job Classification, Management Position, Salary Plan &
Recruitment for an In-House Chief Building Official for the City of Dublin
(File 440-30/700-20)
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The City of Dublin has utilized the firm of LPA since July 1, 1995 to provide building inspection,
plan checking and building code enforcement.
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STAFF RECOMMENDATION: 1) Approve continuation of contract with LPA for contract Building
& Safety Services with fee increases for Building Inspection Services and authorize the Mayor to sign
Resolution(s
on behalf of the City; 2) adopt ) a) amending Management Positions Exempt from
Competitive Service; b) amending the classification Plan and creating a Job Classification for Building
Official; c) amending the Salary Plan; and 3) authorize the recruitment of an In-House Chief Building
Official.
9.OTHER BUSINESS
- Brief INFORMATIONAL ONLY reports from Councilmembers and/or Staff
10CLOSED SESSION - None
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11ADJOURNMENT