HomeMy WebLinkAbout*Agenda 10-19-1999DUBLIN CITY COUNCIL
REGULAR MEETING
Tuesday, October 19, 1999
6:00 p.m. (Note earlier starting time)
DUBLIN CIVIC CENTER, 100 Civic Plaza
A G E N D A
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Agendas are posted on the City’s Internet Website (www.ci.dublin.ca.us)
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A complete packet of information containing Staff Reports and exhibits related to each item is available
for public review prior to a Council meeting in the City Clerk’s Office and also at the Dublin Library.
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Agendas may be picked up at the City Clerk's Office for no charge, or to request information on
being placed on the annual subscription list, please call 833-6650.
1.CALL TO ORDER
2.PLEDGE OF ALLEGIANCE TO THE FLAG - To be led by Boy Scouts Pack # 545 Cobras
(Brandon Chapin, Devon Ferguson, Herman Hurtado, Kyle Kastelitz & Ethan Righter)
3.ORAL COMMUNICATIONS
3.1Civic Center Library Visioning - Study Session (File 940-60)
The purpose of this Visioning Session is to solicit input on goals, ideas and concerns for the
new Library facility. The Consultant is proposing a one-hour presentation and discussion.
The presentation will consist of the Preliminary Program Findings, Site Assessment and a 30
to 40 minute Visioning Session devoted to Council and public input.
STAFF RECOMMENDATION: Provide Input and Direction to Design Consultants
3.2Acceptance of Gifts to City and Recognition of 1999 Pasta Festival Sponsors (File 150-70)
The City received $19,000 in sponsorships for the Dublin Pasta Festival, as well as in-kind
donations of goods and services from: AutoNation, Best Western Monarch Hotel, Black
Mountain Spring Water, Budweiser, Dublin Auto Center, Fremont Bank, Golden Grain
Mission Pasta, Green Briar Homes, Micro Dental Laboratories, Safeway, Inc., Shea
Properties, Summerhill Homes, Warmington Homes, Washington Mutual, KKIQ FM 101.7,
Tri-Valley Herald, and Waste Management.
STAFF RECOMMENDATION: Formally recognize donors for their contributions and accept
gifts.
3.3Introduction of New Employee, Dublin Police Services Deputy Shawn Osborne
3.4Proclamation declaring October 23-31, 1999 Red Ribbon Week and encouraging all
community members to pledge
:
NO USE OF ILLEGAL DRUGS, AND NO ILLEGAL USE OF LEGAL DRUGS
At this time, the public is permitted to address the City Council on non-agendized items. COMMENTS SHOULD NOT
EXCEED THREE (3) MINUTES. In accordance with State Law, however, no action or discussion may take place on
any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or
may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the
City Clerk’s Office related to the proper procedure to place an item on a future City Council agenda. The exceptions
under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in
Government Code Section 54954.2(b)(1)(2)(3).
4.CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single
action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of
public input may request the Mayor to remove the item.
4.1Minutes of Regular Meeting of October 5, 1999
STAFF RECOMMENDATION: Approve
4.2Agreement with Caltrans for Freeway Landscape Maintenance (File 600-50)
This agreement provides for maintenance of freeway frontage landscaping that has been
installed as part of development projects. Inasmuch as the State will not execute these
agreements with the private property owners, the City proposes to enter into the agreement
with the State and then delegate the landscaping maintenance activity to adjacent property
owners.
Resolution.
STAFF RECOMMENDATION: Adopt
4.3Agreement with OPUS for Maintenance of Freeway Frontage Landscaping (File 600-30)
This agreement delegates the maintenance of freeway frontage landscaping along Hacienda
Crossings to OPUS West Corporation. The agreement provides for a specific level of
maintenance, including care of plant material, weeding, and litter pickup.
Resolution.
STAFF RECOMMENDATION: Adopt
4.4Acceptance of Work, Contract 99-05, Annual Street Slurry Seal (File 600-35)
This program installs a sand/oil seal coat over asphalt streets to extend the life of the streets.
STAFF RECOMMENDATION: Accept improvements and release $7,888.34 retention after 35
days if there are no claims from subcontractors.
4.5Contract 99-12, Fire Station Acoustic Improvements -
Rejection of Bid Received
(File 600-35)
This contract includes installation of acoustical ceiling tile and wall panels in the
dining/training room of the fire station. One bid in the amount of $22,249 was received for
the work. This bid is nearly three times the amount budgeted for the work, and it is therefore
recommended that the bid be rejected and that the project be re-advertised.
Resolution.
STAFF RECOMMENDATION: Adopt
4.6Authorization to Engage Disclosure Counsel for the Dublin Ranch Assessment District and
Negotiate a Contractual Agreement (File 600-30)
Engagement of Disclosure Counsel plays a key role in drafting the offering prospectus on the
related bond issue and will allow the City to continue with the formation of the Dublin Ranch
Assessment District. Disclosure Counsel is paid on a contingent basis solely from the funds
generated by the prospective bond issue. City Staff circulated a request for qualifications and
the City received three responses.
Resolution
STAFF RECOMMENDATION: Adopt to engage Stradling Yocca Carlson & Rauth
as disclosure counsel and authorize Staff to negotiate a contract (not to exceed $70,000) for the
related services.
4.7Authorization to Engage an Appraiser for the Dublin Ranch Assessment District and
Negotiate a Contractual Agreement (File 600-30)
Engagement of Smyers Appraisal plays a key role in determining the amount of bonds that
can be issued for the Dublin Ranch Assessment District. The Appraiser will have a $19,000
non-contingent contract to be paid from funds provided by the developer of the Assessment
District. City Staff circulated a request for proposal and the City received two responses.
Resolution.
STAFF RECOMMENDATION: Adopt
4.8Award of Bid, Contract 99-10, 1999-2000 Sidewalk Safety Repair (Remove and Replace)
Program and Handicap Ramp Construction (File 600-35)
The Annual Sidewalk Safety Repair Program will repair sidewalks to fix potential tripping
hazards.
STAFF RECOMMENDATION: Direct Staff to reduce the number of handicap ramps to be
Resolution
constructed from 15 to 13, adopt awarding bid to Vanguard Construction
($60,477.50); and approve Budget Change of $10,926 from General Fund.
4.9Amendment to Agreement with High Quality Engineering (HQE) (Modification to Scope of
Work and Additional Compensation) (File 600-30)
The agreement with HQE must be amended to include the expanded scope of work for
engineering services related to improvements in Eastern Dublin. The additional cost of
$25,960 has been paid by the Alameda County Surplus Property Authority.
4.10Warrant Register ($1,227,574.11) dated October 19, 1999
(File 300-40)
STAFF RECOMMENDATION: Approve
5.WRITTEN COMMUNICATIONS - None
6.PUBLIC HEARING
6.1Vicious Dog Hearing Appeal (File 500-40)
On August 19, 1999, a vicious dog hearing was conducted in accordance with Dublin
Municipal Code Section 5.36. During this hearing, the dog was determined to be vicious per
DMC Section 5.36.290. An appeal per DMC Sections 5.36.080 and 1.04.050 of the hearing
findings was received by the City on August 30, 1999.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; determine whether or not
the findings and determination of the August 19, 1999 Hearing should be upheld. If the Council
determines that said findings and determination should not be upheld, then the City Council will
need to make findings regarding the merits of the appeal and determine whether other, or any
restrictions should be imposed.
6.2Adopting Fee Schedule for Fire Prevention Services (Fire Permits, Plan Review, Inspection
and Fire Services) (File 540-20)
Changes are being proposed to the fee schedule to adjust the base fees in a number of areas
where the current base fee is not sufficient to cover the standard service level.
Resolution.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt
6.3Amendment to Dublin Municipal Code to Provide for Increase in Salary for Members of
the City Council (File 700-20)
This Ordinance, which was introduced at the October 5, 1999 City Council meeting, would
provide for an increase in salary for members of the City Council following the November,
2000 election. Council salaries would be increased from the current amount of
$402.02/month to $565.68/month. The Mayor receives an additional $100/month.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and ADOPT
Ordinance
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6.4Amendment to Dublin Municipal Code to Provide for Increase in Compensation for
Members of the City's Commissions (File 110-20)
This Ordinance, which was introduced at the October 5, 1999 City Council meeting, would
increase compensation for members of the Planning Commission, the Parks & Community
Services Commission, and the Heritage & Cultural Arts Commission to $50 per meeting.
Planning Commissioners would be compensated for a maximum of 3 meetings per month and
the P&CS and H&CA Commissions would be compensated for a maximum of 2 meetings per
month.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and ADOPT
Ordinance.
6.5Amendment to the Tri-Valley Transportation Development Fee (File 390-20)
This amendment would reduce the "Other Use/Alternate Rate" category of the TVTD fee
from $1,525 to $610 per average peak hour trip to bring this category more in line with the
other five categories.
Resolution.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt
7.UNFINISHED BUSINESS - None
8.NEW BUSINESS
8.1Heritage and Cultural Arts Programming Assessment
(File 910-80/600-30)
The City Council will consider proposed methods for conducting a community assessment of
heritage and cultural arts programming.
STAFF RECOMMENDATION: Review and approve proposed assessment methods; direct Staff to
prepare a Request for Proposals for Assessment of Heritage and Cultural Arts Programming; and
direct Staff to negotiate a contract with Lynne Baer for Project Management Services.
8.2Evaluation of 1999 Dublin Pasta Festival
The 1999 Dublin Pasta Festival was held the weekend of September 11 and 12. The City
Council will receive an evaluation of the festival and provide input on future festivals.
STAFF RECOMMENDATION: Consider recommendations of Staff and the Parks &
Community Services Commission and provide direction on the location and date for the 2000
festival.
8.3Master Sign Program/Site Development Review for Shamrock Ford, an AutoNation USA
Company PA 99-047 (File 410-30/400-30)
This is an application proposing to modify the existing building colors, and signage of the
AutoNation used car facility necessary to convert it into a new car sales facility (Shamrock
Ford). AutoNation has purchased Shamrock Ford and intends to move all sales operation to
the AutoNation Site.
Resolution.
STAFF RECOMMENDATION: Adopt
8.4Summer Concert Series Evaluation (File 950-40)
The City Council will receive a report summarizing the 1999 Summer Concert Series. The
report also contains the recommendations of the Parks & Community Services Commission
for the 2000 Concert Series.
STAFF RECOMMENDATION: Provide input on the 2000 Summer Concert Series.
8.5Purchase Agreement with Surplus Property Authority of Alameda County for 4.92 Acres
of Emerald Glen Park (File 600-40)
In order to complete construction of Emerald Glen Park, Phase I, the City will need to
purchase additional acreage from the Alameda County Surplus Property Authority. The City
Attorney has prepared a purchase agreement for consideration by the City Council.
STAFF RECOMMENDATION: Approve agreement and authorize Mayor to execute; approve
Budget Change Form.
8.6Adoption of Public Facilities Fee Administrative Guidelines (File 390-20)
Proposed guidelines have been developed which establish procedures for calculation,
reimbursement, credit or deferred payment and other administrative aspects of the Public
Facilities Fee, as well as procedures for construction of designated facilities by developers.
Public facilities include completion of the Civic Center office space, construction of a new
library, relocation and expansion of the existing senior center, and acquisition and
construction of neighborhood and community parks and community buildings.
Resolution.
STAFF RECOMMENDATION: Adopt
9.OTHER BUSINESS
- Brief INFORMATIONAL ONLY reports from Councilmembers and/or Staff
10CLOSED SESSION - None
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11ADJOURNMENT
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City Council Meeting #516 K/cc-mtgs/10-19agenda Agenda Printed 2/14/00 2:05 AM
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