HomeMy WebLinkAbout*Agenda 11-02-1999DUBLIN CITY COUNCIL
REGULAR MEETING
Tuesday, November 2, 1999, 7:00 p.m.
DUBLIN CIVIC CENTER, 100 Civic Plaza
A G E N D A
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A complete packet of information containing Staff Reports and exhibits related to each item is available for
public review prior to a Council meeting in the City Clerk’s Office and also at the Dublin Library.
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placed on the annual subscription list, please call 833-6650.
1.CALL TO ORDER
10CLOSED SESSION
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10.1Conference with Legal Counsel/Anticipated Litigation. Initiation of litigation pursuant to
Government Code Section 54956.9, subdivision c: One Case (File 640-30)
10.2Conference with Labor Negotiator, Agency Negotiator Richard C. Ambrose -
Unrepresented Employee - Assistant City Manager/Administrative Services Director,
pursuant to Government Code 54957.6 (File 700-20)
REPORT OF CLOSED SESSION ACTION
2.PLEDGE OF ALLEGIANCE TO THE FLAG
3.ORAL COMMUNICATIONS
3.1Introduction of New Employees: Al Chavarria, Sr. - Community Safety Assistant
Michael Stella - Associate Civil Engineer, Raed "Ray" Kuzbari - Associate Civil Engineer
Introduction of Fire Prevention Division: Jim Ferdinand, Ed Laudani, Russ Reid
and Harold Martin (File 700-10)
3.2Request from Mrs. John Monego for Tree Lighting Ceremony and Candlelight Walk for
Officer John Monego (File 580-40)
Mrs. Monego is proposing that a tree lighting ceremony and candlelight walk be held on
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December 11 in memory of her husband, Deputy John Paul Monego, who was killed while
on-duty on December 12, 1998.
STAFF RECOMMENDATION: Receive Report and provide direction to Staff regarding
additional action or study.
At this time, the public is permitted to address the City Council on non-agendized items. COMMENTS
SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, however, no action or
discussion may take place on any item not appearing on the posted agenda. The Council may respond to
statements made or questions asked, or may request Staff to report back at a future meeting concerning
the matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure
to place an item on a future City Council agenda. The exceptions under which the City Council MAY
discuss and/or take action on items not appearing on the agenda are contained in Government Code
Section 54954.2(b)(1)(2)(3).
4.CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single
action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes
of public input may request the Mayor to remove the item.
4.1Minutes of Regular Meeting of October 19, 1999
STAFF RECOMMENDATION: Approve
4.2Adoption of Annual Investment Policy (File 320-30)
The City's current investment policy, as well as State Law, require that it be reviewed by the
City Council on an annual basis. City Staff has reviewed the City's current investment policy
and has determined that it continues to provide for adequate diversification of investments and
controls over investment related activities. Staff is therefore recommending no changes to the
policy at this time.
STAFF RECOMMENDATION: Receive Report.
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4.3City Treasurer's Investment Report for 1 Quarter of FY 1999-2000 (File 320-30)
The City's investment portfolio totals $38,015,315 (market value), and funds during the first
quarter were invested at an average yield of 5.452%.
STAFF RECOMMENDATION: Receive Report.
4.4Preliminary Financial Report for the Month of September 1999 (File 330-50)
STAFF RECOMMENDATION: Receive Report.
4.5Acceptance of Storm Drain Easements over Tract 6964, M-3 of Dublin Ranch, Phase I; and
Approval of Quitclaim of Public Service Easement (P.S.E.) for Sidewalk in Tracts 6962,
6963 and 6964 (M-1, M-2 and M-3 of Dublin Ranch, Phase I) (File 670-40)
This item affects the maintenance of certain storm drain facilities and sidewalks within 3
residential tracts along the east side of Tassajara Road.
Resolutions.
STAFF RECOMMENDATION: Adopt
4.6Agreement with Jennifer Lin for Preparation of the Project Report and Environmental
Document for the I-580/Fallon Road Interchange Improvements (File 600-30)
The traffic mitigation improvements for Eastern Dublin development includes the upgrading of
the I-580/Fallon Road interchange. The Jennifer Lin property is the major new traffic
contributor to this interchange and is depositing monies for the processing of the
improvements and receiving a like credit toward their Eastern Dublin Traffic Impact Fees.
Resolution.
STAFF RECOMMENDATION: Adopt
4.7Agreement with CCS Planning & Engineering, Inc., for Consulting Services: I-580/Fallon
Road Interchange project Report and Environmental Document (File 600-30)
The I-580/Fallon Road interchange improvements are needed mitigation for the development
of Eastern Dublin. It is proposed that the City contract with CCS Planning & Engineering
Services to prepare the project report and environmental document for this interchange.
Resolution.
STAFF RECOMMENDATION: Adopt
4.8Agreements with Jennifer Lin, the Mission Peak Co., Greenbriar Land Company and
Alameda County Surplus Property Authority for Design of the I-580/Tassajara Road
Interchange Improvements (File 600-30)
The improvements to the I-580/Tassajara Road interchange is a traffic mitigation for
developments in Eastern Dublin. The various developers that are impacting this interchange
are paying for the processing of the bid documents for the interchange improvements.
Resolution.
STAFF RECOMMENDATION: Adopt
4.9Agreement with CCS Planning & Engineering, Inc., for Consulting Services for the Design
of I-580/Tassajara Road Interchange Improvements (File 600-30)
The I-580/Tassajara Road interchange improvements are mitigation for traffic impacts from the
Eastern Dublin developments. This phase of work for the interchange includes the project
design, specifications and estimate through bidding and construction assistance.
Resolution.
STAFF RECOMMENDATION: Adopt
4.10Request for Authorization to Distribute a Request for Bids for Furniture as part of the
Civic Center Expansion and Renovation Project (File 350-20)
This Request for Bids will begin the process of awarding a contract to purchase and install new
furniture in the expanded and renovated areas of the Civic Center to accommodate additional
Staff.
STAFF RECOMMENDATION: Authorize Staff to distribute bid.
4.11Change Order to Consultant Agreement with David L. Gates and Associates, Inc., for
Emerald Glen Park Phase I (File 600-30)
The fast track timeline and delays from outside agencies has required much more input and clarification
from the consultant than previously anticipated. The original Agreement with David L. Gates &
Associates did not provide for this level of involvement so a Change Order is necessary.
STAFF RECOMMENDATION: Approve change Order and authorize Mayor to execute and
approve Budget Change Form.
4.12Warrant Register ($94,076.02) dated November 2, 1999 (File 300-40)
STAFF RECOMMENDATION: Approve
4.13Amendment to Interim Management Services Agreement with Vavrinek Trine Day & Co.,
LLP (File 600-30)
In May 1999, the City Council authorized the execution of an agreement with Vavrinek Trine Day &
Co., for the provision of Interim Administrative Services Director services. The agreement was
amended in September 1999 with the anticipation that the recruitment for a new Assistant City
Manager/Administrative Services Director would be completed by late October. Unfortunately, the
recruitment has not been concluded. The revised timeframe for completing the recruitment is targeted
for April 2000. It is recommended that the contract for the Interim Administrative Services Director be
extended in order to keep several projects in progress, including the Dublin Ranch Assessment District,
on track for completion.
STAFF RECOMMENDATION: Authorize the City Manager to execute the amendment to
increase the contract with Vavrinek Trine Day & Co., LLP by $49,000.
5.WRITTEN COMMUNICATIONS - None
6.PUBLIC HEARING
6.1Archstone Communities Apartments Mitigated Negative Declaration and Planned
Development Rezone for a 7.39 acre site located along Dougherty road, north of Houston
Place PA 99-019 (File 450-30)
The City Council will consider Planned Development Rezone requests by Archstone Communities for a
new 177 unit rental apartment complex to replace the existing ABC Truss Manufacturing operation
located at 6253 Dougherty Road. The proposed project would consist of 9 separate, 3-story buildings
containing approximately 26,000 sq. ft. each and a 2,000 sq. ft. recreation/leasing building.
Resolution.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt
6.2Underground Utility District 99-1 (Dublin Boulevard from 600' west of Clark Avenue to
Sierra Court (File 1020-30)
This is the first of two public hearings regarding establishment of an underground utility district on
Dublin Boulevard from 600' west of Clark Avenue to Sierra Court. The cost of undergrounding utilities
will be paid by Rule 20A Funds. There will be some associated costs such as installation of street
lighting, which will be paid through the Dublin Boulevard Widening project. A few of the properties in
this proposed District have overhead Cable TV services, which will need to be undergrounded at the
property owner’s expense.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and
INTRODUCE Ordinance.
6.3Acceptance of Improvements on Golden Gate Drive & St. Patrick Way; California Vehicle
Code (CVC) Enforcement; Approval of Traffic Controls on St. Patrick Way(File 590-40)
St. Patrick Way is the connector road between Amador Plaza Road and Golden Gate Drive, which was
constructed as part of the I-580/I-680 Interchange Improvements. This item would accept the
improvements for maintenance and allow the street to be opened. This item would also approve
installation of stop signs on Golden Gate Drive at St. Patrick Way and approve enforcement of traffic
regulations on St. Patrick Way, including no parking zones.
Resolutions
STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt .
7.UNFINISHED BUSINESS
7.1Report from Vehicle Dealerships Signage Committee (File 400-30)
The City Council will hear a report from the Vehicle Dealership Signage Committee related to
balloons and temporary promotional signage for Vehicle Dealerships.
STAFF RECOMMENDATION: 1) Receive Report; 2) receive comments from Vice Mayor
Lockhart and Cm. Zika on the subject of Vehicle Dealerships; 3) give direction to Staff to
proceed with Sign Ordinance changes for Vehicular Signs (as identified at June 1, 1999 City
Council meeting); 4) direct Staff to enforce present Sign Regulations for Automobile Vehicle
Dealerships without complaint; 5) give direction to Staff with respect to the following Temporary
Promotional issues and options: Balloons, Dealership Signage, and New Sign Ordinance Changes.
8.NEW BUSINESS
8.1Measure D Inflation Factor Increase (File 810-60)
This item summarizes the proposed Measure D cost of living increase and describes the
process by which it will be considered by the County Board of Supervisors. The Council will
discuss the City's position on the issue and how it would like to proceed.
STAFF RECOMMENDATION: Provide direction to Staff on how to proceed in responding to a
proposed Measure D cost of living adjustment.
8.2Cost Sharing for Consultant Services for Fire Station Prototype (File 600-40)
This Fire Station Prototype Design and Programming Study will provide the City with design
options for new fire stations to be built in the City of Dublin that meet Alameda County Fire
Department requirements.
Resolution
STAFF RECOMMENDATION: Adopt and approve a Joint Powers Agreement for
cost sharing with the City of San Leandro and the County of Alameda and authorize the Mayor to
execute.
8.3Review of City Entrances/Landscaping for the Dublin Boulevard Widening Project
between Dougherty Road and Scarlett Drive, Hacienda Drive and Tassajara Road
(File 530-20)
The City Council will review schematic landscape plans for the continuation of the existing
landscaping for Dublin Boulevard between Dougherty Road and Scarlett Drive. This item will
also review enhancements to the Dublin Boulevard landscaping as well as the median entrances
to the City from I-580 at Hacienda Drive and from Tassajara Road.
STAFF RECOMMENDATION: Receive presentation and provide appropriate direction to Staff.
9.OTHER BUSINESS
- Brief INFORMATIONAL ONLY reports from Councilmembers and/or Staff
10CLOSED SESSION - Held at beginning of meeting.
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11ADJOURNMENT
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City Council Meeting # 517 K/cc-mtgs/11-2agenda.doc Agenda Printed 2/14/00 2:05 AM