HomeMy WebLinkAbout*Agenda 11-08-2000A:GENDA e
DUBLIN CITY= COUNCIL
Wednesday, November 8, :2000, 7:00 p.m.
DUBLIN CIVIC CENTER, 100 Civic Plaza
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CALL TO ORDER
2. PLEDGE OF ALLEGIANCE TO THE FLAG
10.
CLOSED SESSION
10.1 Conference with Legal Counsel - Anticipated Litigation - Significant exposure to litigation
pursuant to subdivision (b) of Government Code 54956.9 - ONE potential case. Facts and
circumstances: Receipt of claims dated July 14 and August 30, 2000 from Goodland
Landscape Construction, Inc., related to Emerald Glen Park, Phase L
REPORT OF CLOSED SESSION ACTION
3. ORAL COMMUNICATIONS
3.1 Appointments to the Art Selection Committee - Freeway Underpass Art Project (File 110-30)
The Freeway Underpass Art Project calls for the appointment of an Art Selection Committee. The
Council will consider the Mayor's recommended appointments to the Committee.
STAFF RECOMMENDATION: 1) Confirm Mayor's appointments to Committee: Business
Community Representatives - Rick Camacho and Sawson Wolski; Community at Large
Representatives - Lauren Abrams-Navas and Patricia Nassar; Heritage & Cultural Arts Commission -
Judy Lussie and Betsy Zajack; and 2) Appoint a member of the City Council to the Committee.
3.2 Public Comments
At this time, the public is permitted to address the City Council on non-agendized items. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES.
In accordance with State Law, however, no action or discussion may take place on any item not appearing on the posted agenda. The Council may
respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public
may contact the City Clerk's Office related to the propor procedure to place an item on a future City Council agenda. The exceptions under which the City
Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1 )(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action.
Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input
may request the Mayor to remove the item.
4.1 Minutes of Regular Meeting of October 17, 2000
STAFF RECOMMENDATION: Approve
4.2 Agreement with Treadwell and Rollo, Inc., to perform a Phase I Environmental Site
Assessment for the proposed Fire Station Site at the southwest corner of Broder and Madigan
in eastern Dublin (File 600-30)
The City of Dublin has received an offer from Alameda County to sell ~tpproximately 45,300 square
feet of vacant property at the southwest comer of Broder and Madigan in eastern Dublin for
proposed Fire Station 17. Prior to'entering into any agreement to purchase the property, the City
needs to be assured that the site is free of known hazardous materials. The proposed agreement will
allow Treadwell and Rollo to conduct a Phase I Environmental Site Assessment (historical record
review) to determine if there are any hazardous materials on the site.
STAFF RECOMMENDATION: Adopt Resolution and authorize Mayor to execute agreement.
.4.10
4.11
Disposal of Surplus Property - 1981 Van Pelt Fire Engine (File 350-40)
The City is in possession of a 1981 fire engine that is no longer needed for service in the City. It is
the City's policy to send all surplus equipment to auction.
STAFF RECOMMENDATION: Adopt Resolution declaring fire engine surplus and authorizing
the City Manager to dispose of it at auction with a minimum bid of $500.
4.4 Acceptance of United States, Department of Justice, Office of Community Oriented
Policing Services (COPS) in School Award (File 580-40)
The United States, Department of Justice, Office of Community Oriented Policing Services,
(COPS) in School program has awarded the City of Dublin a grant in the amount of $125,000. The
grant funding is to be used to partially offset salary and benefit costs associated with a School
Resource Officer over a three-year period. Additionally, the Dublin Unified School District will
contribute $40,000 for each year of the grant with/he City of Dublin funding the remaining costs.
STAFF RECOMMENDATION: Adopt Resolution accepting grant to partially fund a School
Resource Officer position.
4.5 Award of Bid - Contract 00-13 Street Name Identification Sign Replacement (File 600-35)
This project would replace all of the old black & white street name signs with the green and white
shamrock logo signs that have been used in newer developments. The low bid received, $24,510, is
within funds budgeted for the project.
STAFF RECOMMENDATION: Adopt Resolution awarding bid to Farwest Safety.
4.6 City Treasurer' s Investment Report for 1st Quarter FY 2000-01 (File 320-30)
The City's investment portfolio totals $54,426,808 (cost basis) and funds during the first quarter
were invested at an average yield of 6.400%.
STAFF RECOMMENDATION: Receive Report.
4.7 Adoption of Annual Investment Policy (File 320-30)
The City's current investment policy, as well as State Law, requires that it be reviewed by the City
Council on an annual basis. City Stfiff has reviewed the City's current investment policy and has
determined that it continues to provide for adequate diversification of investments and controls over
investment related activities. Staff is, therefore, recommending no changes to the policy at this time.
STAFF RECOMMENDATION: Receive Report.
4.8 Preliminary Financial Reports for the Month of September 2000 (File 330-50)
STAFF RECOMMENDATION: Receive Report.-
4.9 2000-01 Goals & Objectives Status Report & CIP Schedule (File 100-80)
Staff has prepared a report apprising the Council of the status of the 2000-2001 Goals & Objectives
as of October 31, 2000, as well as an updated schedule of the City' s Capital Improvement Program.
STAFF RECOMMENDATION: Receive Report.
Proposed Agreement with BJY Inc., for Building & Safety Services (File 600-30)
With major commercial development in east Dublin, the City is proposing to contract with BJY Inc.,
for additional plan check and commercial inspection services.
STAFF RECOMMENDATION: Approve Contract and authorize Mayor to execute Agreement.
NV Heathorn, Inc., General Contractors, Civic Center Renovation/Expansion, Contract
99-13 Change Order (File 600-35)
In accordance with the City's Change Order procedures for Capital Improvement Projects, the City
Manager must receive Council authorization to approve Change Orders in excess of a 5% contract
amount. The City Council will consider approval of 5 Change Orders (#23 - #26) totaling $6,325
for this project. The Change Orders will not exceed the project budget. In addition, Change Order
#27 is for HVAC air balancing for the entire building. This work had been scheduled as part of the
Building Management Budget in FY 1999-2000. Due to project timing, the work was not
completed until FY 2000-2001. In order to approve Change Order #27, a Budget Change is
necessary.
STAFF RECOMMENDATION: Approve Change Orders and Budget Change.
4.12
Revisions to the Personnel System (File 700-20)
As part of the FY 2000-2001 adopted Budget, the City Council authorized funding for the
position of Senior Administrative Analyst. This proposal would add the position of Senior
Administrative Analyst to the City's Personnel System.
STAFF RECOMMENDATION: Adopt Resolution(s).
4.13 Budget Carryovers from FY 1999-2000 to FY 2000-2001 (File 330-20)
As part of the process of reviewing the Preliminary Financial Reports for FY 1999-2000, Staff
noted several Capital Projects and Operating budget line items that were originally anticipated
to be completed in FY 1999-2000 but are now scheduled for completion in FY 2000-2001.
Staff is recommending the adoption of proposed budget changes so that these projects are fully
funded in FY 2000-2001.
STAFF RECOMMENDATION: Approve Budget Changes.
4,14 Warrant Register ($1,201,150.98) dated November 8, 2000 (File 300-40)
STAFF RECOMMENDATION: Approve
WRITTEN COMMUNICATIONS - None
PUBLIC HEARING
6.1 Emerald Glen Village Center, Development Agreement PA 00-003 (File 600-60)
This is the second reading of an Ordinance approving a Development Agreement between Shea
Properties, LLC, Alameda County Surplus Property Authority and the City of Dublin for the
Emerald Glen Village Center project.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and ADOPT
Ordinance.
UNFINISHED BUSINESS - None
NEW BUSINESS
8.1 Marriott Springhill Suites Site Development Review (File 410-30)
Marriott is seeking approval of a Site Development Review for a 214 room, 4 story suites
hotel to be located on a 4.58 acre site north of AutoNation/Shamrock Ford and west of the
existing Extended Stay Hotel.
STAFF RECOMMENDATION: Adopt Resolution.
8.2 Report on Status of Proposed Annexations (File 620-20)
There are 3 proposed annexations now in progress. Staff will provide the City Council with an
update on the status of the annexations.
STAFF RECOMMENDATION: Receive presentation from Staff
8.3 Heritage and Cultural Arts Community Workshop (File 910-80)
In order to proceed with development of implementation strategies for the long range plan for
heritage and cultural arts, a professionally facilitated Heritage and Cultural Arts Workshop is
recommended. The City Council will review recommendations regarding the workshop.
STAFF RECOMMENDATION: Establish date for workshop; approve list and number of
workshop participants; and determine the extent of City Council participation in the workshop.
8.4 Letter to the League of California Cities on statewide issues related to recent U. S. Fish &
Wildlife Critical Habitat determination for Federa!!y listed threatened and endangered
species on California Cities (File 530-90)
The City Council will consider sending a letter to the LOCC requesting assistance in
investigating the impact of recent Federal Critical Habitat designations of endangered species
on California cities.
STAFF RECOMMENDATION: Authorize Mayor to sign letter
· 9. OTHER BUSINESS
9.1 Committee Reports
9.2 Brief iNFORMATIONAL ONLY reports from Councilmembers and/or Staff
10. ' CLOSED SESSION - (To be held earlier in meeting)
11. ADJOURNMENT
City Council Meeting # 546
K2/cc-mtgs/11-8-00agenda.doc Agenda Printed 11/03/2000 9:46 AM