HomeMy WebLinkAbout*Agenda 12-15-1998DUBLIN CITY COUNCIL
A G E N D A
REGULAR MEETING - Tuesday, December 15, 1998, 7:00 p.m.
DUBLIN CIVIC CENTER, 100 Civic Plaza
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Agendas are posted on the City’s Internet Website (www.dublinca.org)
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A complete packet of information containing Staff Reports and exhibits related to each item is available
for public review prior to a Council meeting in the City Clerk’s Office and also at the Dublin Library.
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Agendas may be picked up at the City Clerk's Office for no charge, or to request information on being
placed on the annual subscription list, please call 833-6650.
1.CALL TO ORDER
2.PLEDGE OF ALLEGIANCE TO THE FLAG
3.ORAL COMMUNICATIONS
3.1Introduction of New City employee: Recreation Coordinator Sean Lange in the Parks &
Community Services Department.
3.2Mayor’s Appointments to City Commissions/Committees
Mayor Houston has recommended the following appointments with terms expiring
Planning CommissionDon D. Johnson12/2002
Tony Oravetz12/2002
Parks & Community Services CommissionJeff Chapman12/2002
George Cramer12/2002
Marjorie Wong-Gillmore12/2002
Senior Center AdvisoryC. R. Cocilova12/2002
Barbara Gifford12/2002
Heritage Center Advisory CommitteeNancy Finley-King12/2002
Ellen Johnson12/2002
Connie Spence12/2002
STAFF RECOMMENDATION: Confirm Mayor’s appointments to the various Boards or
provide appropriate direction to Staff.
At this time, the public is permitted to address the City Council on non-agendized items.
COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law,
however, no action or discussion may take place on any item not appearing on the posted
agenda. The Council may respond to statements made or questions asked, or may request Staff
to report back at a future meeting concerning the matter. Any member of the public may contact
the City Clerk’s Office related to the proper procedure to place an item on a future City Council
agenda. The exceptions under which the City Council MAY discuss and/or take action on items
not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
4.CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for
approval by the City Council with one single action. Members of the audience, Staff or
the City Council who would like an item removed from the Consent Calendar for purposes
of public input may request the Mayor to remove the item.
4.1Minutes of Adjourned Regular Meeting of November 30, and Regular Meeting of
December 1, 1998
STAFF RECOMMENDATION: Approve
4.2Annual Report of Developer Impact Fee Funds Deposits: Pursuant to Gov’t Code Sections
66001, 66006, & 66008
The laws noted above require the City to review and report on an annual basis the status of
Development Mitigation fees collected. This includes: Park Dedication Funds; Public Facility
Fees; Fire Impact Fees; Affordable Housing Fees & Traffic Impact Fees. The report describes
balances available as well as activity which occurred in these funds during Fiscal Year 1997-98.
The analysis has determined that all funds held for more than 5 years are necessary to complete
identified mitigation projects.
STAFF RECOMMENDATION: Accept reports & adopt Resolution.
4.3Revisions to the Personnel System
Amendment to the City’s Personnel System to add the job description of Associate Civil
Engineer and Director of Parks & Community Services.
STAFF RECOMMENDATION: Adopt Resolutions.
4.4Award of Bid (Contract 98-13) Kolb Park Tennis Court Resurfacing
This project will resurface & restripe the two tennis courts located at Kolb Park on Brighton
Drive.
STAFF RECOMMENDATION: Adopt resolution awarding bid to Sheldrake & Mumford, Inc.
4.5Sale of City Property to Schuler Homes
Schuler Homes, developers of the 31 lot subdivision on Starward Dr., is purchasing a remnant
705 sq. ft. parcel of land along San Ramon Rd to complete two of the lots in their subdivision.
The property is valued at $21 per sq. ft. for a total purchase price of $14, 805.
STAFF RECOMMENDATION: Adopt Resolution.
4.6Award of Bid – Contract 98-15 Fire Station Exhaust Extraction System
This project would install an OSHA-compliant exhaust removal system at the Donohue Drive
Fire Station. One bid, which was higher than the original estimate, was received for the work.
Staff is recommending a budget increase of $8,000 to accommodate the higher bid price, plus
contingency and construction administration costs.
STAFF RECOMMENDATION: Approve additional appropriation & adopt resolution awarding
contract to Air Exchange, Inc.
4.7Financial Report for Month of November 1998
This item provides the report of the financial statements for the month of November which
includes the final audited results for Fiscal Year 1997-98.
STAFF RECOMMENDATION: Accept & file report.
4.8Approval of Parcel Map 7250, Alameda County Surplus Property Authority – General
Motors & Koll Center Sites
This parcel map includes roadway dedications on Dublin Boulevard and Tassajara Road, as
well as the access road into the site and several easements. The property is located at the
southwest corner of Dublin Boulevard and Tassajara Road.
STAFF RECOMMENDATION: Adopt resolution approving Parcel Map 7250 and authorize
mayor to sign Tract Developer Agreement.
4.9Final Financial Report for Fiscal Year 1997-98 & Annual Audit Report
The City of Dublin has compiled & published its Comprehensive Annual Financial Report
(CAFR) for the Fiscal Year ending June 30, 1998. This report includes financial statements
prepared by Vavrinek, Trine, Day & Co (VTD), the independent auditors selected by the City
Council.
STAFF RECOMMENDATION: Receive Annual Report including the report of VTD; Approve
the attached budget change form Appropriating General Fund expenditures of $2,932 and EMS
Fund expenses of $592.
4.10Warrant Register ($1,425,087.98) dated December 15, 1998
STAFF RECOMMENDATION: Approve
5.WRITTEN COMMUNICATIONS - None
6.PUBLIC HEARING
6.1Planned Development (PD) District Rezone for property located at 7197 Village Parkway
PA 98-049
This item has been continued from the December 1, 1998 City Council meeting. The City
Council will consider waiving the second reading of a PD District Rezone Ordinance which
establishes community serving retail, office & service, and eating & drinking establishments as
permitted uses and drive-in & drive-through businesses, service stations, and automobile
brokerage, rental, repairs & service & auto storage lots as prohibited uses on the property.
The rezone would also regulate setbacks, heights, parking, landscaping and outdoor seating.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive second reading and
adopt Ordinance approving PA 98-049 Planned Development District Rezone for 7197 Village
Parkway.
6.2Koll Dublin Corporate Center Planned Development Rezone PA 98-047
This item is a second reading of the Ordinance adopting a Planned Development for a 35-acre
corporate office center involving nearly 600,000 sq. ft. of office space with a site reserved for a
future hotel (85,000 sq. ft.) and retail (14,000 sq. ft.)
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive second reading and
adopt Ordinance amending the Dublin Zoning Ordinance.
7.UNFINISHED BUSINESS
7.1Approval of Parks & Facilities Development Manager Position
The City Council approved a Staff recommendation to develop an in-house position to address
the City’s Public Facility Project Management needs at its November 17, 1998 meeting. A job
description along with salary & benefits has been developed with the position reporting to the
Parks & Community Services Department. Since this is a new position, no funds were
included in the 1998-99 budget. Approval of this position will necessitate an additional
appropriation in the amount of $26,259 for FY 1998-99.
STAFF RECOMMENDATION: Adopt Resolutions & approve Budget Change.
7.2Authorization to provide Trustee with Notice regarding the Early Call of All Outstanding
1993 Civic Center Certificate of Participation (COP)
The City Council has an established policy regarding the use of General Fund Reserves. The
highest priority is the elimination of City incurred debt. As part of the adoption of the Fiscal
Year 1998-99 Budget, the City Council authorized a transfer of $12.1 million to payoff all
outstanding Civic Center debt on February 1, 1999. Staff has prepared an analysis identifying
the fact that it is fiscally advantageous to proceed with the retirement of the debt at this time.
Notice must be provided to the Trustee in order to inform the holders of the Certificates.
STAFF RECOMMENDATION: Adopt Resolution.
8.NEW BUSINESS
8.1Street Name for Proposed Court at General Motor Site
The developer of the site originally proposed that the street be called “Miller Court;” however,
the City Council indicated a preference for a different name. This item requests that the City
Council provide further direction regarding a name for the street.
STAFF RECOMMENDATION: Provide direction regarding street name.
8.2Facility Use Policy & Fee Schedule for Community Gymnasium at Valley High School
The City Council will consider the proposed Facility Use Policy & Fee Schedule for the new
community gymnasium at Valley High School.
STAFF RECOMMENDATION: Adopt Resolution establishing Facility Use Policy.
8.3Request for Authorization to distribute a Request For Proposals for the Design of the Civic
Center Library
The City Council will hold a public meeting and determine whether a Request For Proposal
should be distributed for the design of the new Civic Center Library.
STAFF RECOMMENDATION: Appoint City Councilmember to the Screening Committee and
authorize Staff to initiate process to hire a consultant team.
8.4Dedication of Community Gymnasium at Valley High School
The City Council will review & provide input on preliminary plans for the dedication and grand
opening of the Community Gymnasium at Valley High School.
STAFF RECOMMENDATION: Provide appropriate direction to Staff concerning the date and
program for the gym dedication.
9.OTHER BUSINESS
- Brief INFORMATIONAL ONLY reports from Councilmembers and/or Staff
10CLOSED SESSION - None
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11ADJOURNMENTThe next Regular Meeting of the Dublin City Council will be on Tuesday,
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January 5, 1999, 7:00 p.m., Council Chambers.
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Agenda Printed 2/10/00 4:48 AM