HomeMy WebLinkAbout*CC Agenda 01-06-2004 REGULAR rlNG
Tuesday, Januay 6, 2004, 7:00 p.m.
DUBLIN CMC CENTER, 100 Civic plaza
DUBLIN CITY COUNCIL
AGENDA
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CALL TO ORD. ER & PI,~DGE OF ALLF~GIANCE TO THE FLAG
R PORT OF CLOSEO, SESSIO ,CTiON
CO ,MMIC, ,CATIONS,
3A Proclamation recognizing Dr. Harvey Scudder for 20+ years service on the Alameda
County Mosquito Abatement District Board (File # 610.$0)
3.2 Appointment to Alameda County Mosquito Abatement Distriet Board (File # 110.30)
Mayor Lockhart has appointed Jim Kohnen to a term on this Board, which expires January 2, 2006.
STAFF RECOMMENDATION: Confirm Mayor's appointment of Jim Kohnen to a term ending
January 2, 2006.
3.3 Appointment to Senior Center Advisory Committee (File # 110.30)
As a result of an opening on this Committee, Mayor Lockhart has appointed Elsie Jennings to fill the
unexpired term.
STAFF RECOMMENDATION: Confn'm Mayor's appointment of Elsie Jennings to a term
ending in December, 2004.
3.4 Proclamation extending best wishes to "Engineering Professional Extraordinaire' Lee S.
Thompson on his retirement (File # 610-50)
3.5 Approval of Street Name Designation "Lee Thompson Way" for Area F North, Dublin
Ranch (File # 820-50)
In recognition of Lee Thompson's 20 years of distinguished service as Public Works Director, the City
proposes to designate a future.street in Area F North, Dublin Ranch as "Lee Thompson Way".
STAFF RECOMMENDATION: Adopt Resolutio!!.
3.6 Public Comments
At this time, the public is permitted to address the Ci~ Council on non-aoendized items. Please step to the podium and dead? state
your name for the re~ord. ~__0~ENT$,SHOULD t4.OlT.IDfC~l~D rHR£E (3} MIt4UTff$. in accordance with State Law, no action
or discussion may take place on any item not appearing on the posted ageada. The CounCil may respond to statements made or
questions aSked, or ma? request Staff to report back at a future meatin9 conceminfl the matter. Any member of the public may
contact the City Glerk's Office related to the proper procedure to place an item on a future Git? Council agenda. The exceptions
under wt~ich the Git? Council MAY discuss and/or take action on items not appearin9 on the aoenda are contained in Government
Code Section 54954.2(b)(a)(2)(3).
4, CONSE rr CALZ OAR
Consent Calendar items are typically non.conboversial in nature and are considered for approval by the City
Council with one single ac#on, Members of the audience, Staff or the City Council who would like an item
removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item.
4.1 Minutes of Regular Meeting of December 16, 2003
STAFF RECOMMENDATION: Approve
4.10
4.2 Art in the Parks - Dolan Park Agreement (File # 600-30)
In December 2003, the City Council approved the recommended artwork of Bryan Tedrick
for installation at Dolan Park as part of the Dublin Fine Arts Foundation Art in the Parks
Prograrm In order to proceed with the fabrication of the artwork, it is necessary to enter into
an Agreement.
STAFF RECOMMENDATION: Adopt Resolution approving Agreement.
43 Annual Report of Developer Impact Fee Funds Deposits: Pursuant to Government Code
Sections 66002, 66006 & 66008 (AB 1600) (File # 390-20)
State Law requires the City to review and report on an annual basis the status of Development
Mitigation fees collected. The report describes balances available, as well as activity which
oceun~ in these funds during Fiscal Year 2002-03. The analysis has determined that all
funds held for more than 5 years are necessary to complete identified mitigation projects.
STAFF RECOMMENDATION: Accept Report and adopt Resolution, making findings
regarding unexpended developer deposits for public improvements.
4.4 Financial Reports for the Month of November 2003 (File # 330-50)
STAFF RECOMMENDATION: Receive Reports.
4.5 Request for On-Street Disabled Parking Space on Hobstone Place (File # 570'20)
The Public Works Department received a request to provide a disabled persons parking space
in front of a residence on Hobstone Place. The Traffic Safety Committee has reviewed the
request and recommends that a 20-foot space be approved.
STAFF RECOMMENDATION: Adopt Resolution approving parking space.
4.6 Budget Carryovers from Fiscal Year 2002-03 to Fiscal Year 2003-04 (File # 330-20)
As part of the process of reviewing the Final Financial Reports for FY 2002-03, Staff noted
several Capital Projects line items that were originally anticipated to be completed in FY
2002-03 but are now scheduled for completion in FY 2003-04. Staff is recommending the
adoption of proposed budget changes so that these projects are fully funded in FY 2003-04.
STAFF RECOMMENDATION: Approve Budget Changes.
4.7 Project Acceptance, Freeway Underpass Art (File # 600-30)
In July 2001, the City Council approved an agreement with the artist team of Daniel Galvez,
John Pugh and John Wehrle to complete artwork murals on the 1-680 underpasses at Dublin
Boulevard and Amador Valley Boulevard. The artists have completed the murals and
fulfilled the requirements of the agreement.
STAFF RECOMMENDATION: Accept improvements.
4.8 Disposal of Property - Unclaimed and Surplus Property (File # 350-40)
Staff is requesting that the City Council declare certain items as unclaimed and surplus
property and authorize Staff to send the items to Nationwide Auction Companies for auction.
STAFF RECOMMENDATION: Adopt Resolution and authorize Staff to proceed with transfer
of property pursuant to current agreement with Nationwide Auction Systems.
4.9 Acceptance of Work, Contracts 03-09 and 03-15, Civic Center Front Counter Upgrade
Project (File # 600-35)
This project consisted of two separate contracts to reconfigure the space under the
Development Services counter and to install new furniture for the three workstations located
behind the counter. The intent of the project was to provide more efficient and ergonomic
workspace and to reduce clutter in the area of the counter. The project was completed within
funds budgeted.
STAFF RECOMMENDATION: Accept improvements and authorize f'mal payment to RoSa
construction, less retention to be paid in 35 days if no subcontractor claims are received.
Warrant Register ($3,690,809.19) dated January 6, 2004 (File # 300-40)
STAFF RECOMMENDATION: Approve
5. ~,~, ,~N COMM, ~CA,T!,ONS ' None
P,~UI~LIC HEARING
6.1 Vicious Dog Hearing Appeal - Bisehoff Family (File # 500-40)
A Vicious Dog Hearing was conducted on September 24, 2003, in accordance with the Dublin
Municipal Code Section regarding AnimaI Control; findings from the hearing were issued on
September 25, 2003. The findings declared the dog vicious and imposed restrictions on the dog.
A second Vicious Dog Hearing was conducted on November 25, 2003, to address violations of
the previous hearing conditions; findings from the hearing were issued on December 1, 2003. The
findings declared that the dog should not be returned to his owner in order to protect the safety of
the community. The hearing findings were subsequently appealed to the City Council.
STAFF RECOMMENDATION: Conduct public hearing; obtain necessary information from
concerned parties; deliberate; and determine whether or not the findings and determination of the
November 25, 2003 hearing should be upheld. If the City Council determines that said findings
and determination should not be upheld, the City Council will need to make findings regarding
the merits of the appeal and determine whether alternate restrictions should be imposed, or
actions taken.
6.2 Underground Utility District 2003-01, Dougherty Road from Sierra Lane to Dublin
Boulevard, and Dublin Boulevard from Dublin Court to Dougherty Road (File # 1020=30)
This is the first of two public hearings regarding the establishment of an underground utility
district on Dougherty Road from Sierra Lane to Dublin Boulevard, and on Dublin Boulevard from
Dublin Court to Dougherty Road. The cost of undergrounding the utilities will be paid by Rule
20A Funds. There will be some associated costs, such as installation of street lighting, which will
be paid through the Dougherty Road Improvements project.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and
INTRODUCE Ordinance.
6.3 Amendments to Title 8 of the Dublin Municipal Code (Zoning Ordinance) PA 03-052
(File # 450-20)
On September 2, 1997, the City Council adopted a comprehensive revision of the Dublin Zoning
Ordinance. Implementation of the Zoning Ordinance over the past few years has revealed some
areas where the Ordinance requires clarification, improvement, and further revision. Staff is
recommending amendments to the following Chapters for clarification and internal consistency:
Chapter 8.08.020, Def'mitions; Chapter 8.40, Accessory Structures and uses Regulation; Chapter
8.64, Home Occupation Regulations; and Chapter 8.116, Zoning Clearance.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and
INTRODUCE Ordinance.
UNFIN. !SI-H~.~D..BUS .INE S~
7.1 Award of Bid, Contract 03-17, Dublin Senior Center (File # 600-35)
In November 2003, the City Council authorized Staffto advertise the Dublin Senior Center for
bids. A total of 10 bids were received with the low bid of $4,581,101 being submitted by
McCrary Construction Company. One bid protest was received but it was determined that there is
no merit to the alleged protest.
STAFF RECOMMENDATION: Adopt Resolution.
BVS S,S
8.1 Adoption of Comprehensive Emergency Management Plan (File # 520-30)
The Comprehensive Emergency Management Plan addresses the City's responsibilities as they
relate to natural disasters, human-caused emergencies and technological incidents. It provides a
framework for coordination of response and recovery efforts within the City in coordination with
local, State and Federal agencies. The Plan establishes an emergency organization to direct and
control operations during a period of emergency by assigning responsibilities to specific
personnel. This is an update to the existing Plan.
STAFF RECOMMENDATION: Adopt Resolution.
8.2
New Solid Waste and Recycling Franchise Agreement OptionS(File # 810-10)
The current Franchise Agreement for solid waste and recycling services with Waste
Management is set to expire June 30, 2005. The City Council has the option of seeking
competitive proposals, negotiating exclusively with Waste Management, or extending the
current Agreement 12 months through June 30, 2006.
STAFF RECOMMENDATION: Provide direction to Staff and if the Council does not wish to
extend the current Franchise Agreement, authorize Staff to circulate an RFQ for consultant
services to assist with a competitive or renegotiated franchise renewal process.
oTImR Bvs ss
9.1 Brief INFORMATION ONLY reports from Council and/or Staff, including Committee
Reports
10. ADJOURNMENT
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required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section I2132), and the federal
rules and regulations adopted in implementation thereof. To make a request for disability-related modification or
accommodation, please contact the City Clerk's Office (925) 833-6650 at least 72 hours in advance of the meeting,
City Council Meeting # 639 Agenda Printed 1/2/2004 10:22 AM