HomeMy WebLinkAbout*CC Agenda 01-16-2001I~l: AGENDA ~
DUBLIN CITY COUNCIL
TuesdQy, J~3nuory 16, 2001, 7:00 p.m. DUBLIN CIVIC CENTER, 100 Civic
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1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE TO THE FLAG
3. ORAL COMMUNICATIONS
3.1 Public Comments
At this time, the public is permitted to address the City Council on non-agendized items. COMMENTS SHOULD NO T EXCEED THREE (3) MINUTES.
In accordance with State Law, however, no action or discussion may take place on any item not appearing on the posted agenda. The Council may
respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public
may contact the City Clerk's Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City
Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1 )(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City
Council with one single action. Members of the audience, Staff or the City Council who would like an item
removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item.
4.1Minutes of Regular Meeting of December 19, 2000
STAFF RECOMMENDATION: Approve
4.2Authorization to Stream Promotional Marketing Video on City of Dublin's Website (File
lS0-35)
As part of the City's economic development program, the City Council authorized the
development of a marketing video to promote Dublin to business. Staff is requesting
authorization to stream the video on the City's Website in an attempt to provide additional
opportunities for interested businesses and residents to get a video picture of Dublin.
STAFF RECOMMENDATION: Authorize Staff to stream the promotional marketing video on
the City's Website.
4.3 Appointment to Youth Advisory Committee (File 110-30)
The Youth Advisory Committee calls for a total of 13 youth. At present, there are 11 youth
on the Committee. An additional application has been received from Dublin High SChool
Sophomore, Jenny Bau. The City Council will consider her appointment.
STAFF RECOMMENDATION: Confirm Mayor's appointment to YAC.
4.4 Acceptance of Gifts to City (File 150-70)
The Dublin Senior Center has received a check in the amount of $250 from the Women's Club
of Dublin. The donation will be used to purchase additional folding tables.
STAFF RECOMMENDATION: Accept gift; direct Staff to prepare formal acknowledgment to
donor; and approve Budget Change.
4.5 .Amendments to Personnel System (File 700-20)
The State of California Industrial Welfare Commission (IWC) recently adopted a minimum
wage increase that applies to all public employees. The minimum hourly wage was increased
to $6.25 beginning January 1, 2001, and will further increase to $6.75 on January 1, 2002.
The minimum hourly rate for two City positions must be amended to reflect the minimum wage
increase.
STAFF RECOMMENDATION: Adopt Resolution.
4.6
.7
4.8
4.9
4.10
4.11
4.12
4.13
Acceptance of Work, Contract 99-15, Dublin Swim Center Waterslide Installation Project
(File 600-35)
The improvements under Contract 99-15, the Dublin Swim Center Waterslide Installation
Project have been completed. Staff has inspected and approved the work as complete. The
project was carried over to Fiscal Year 2000-2001 to complete repairs to the plaster after the
swim season.
STAFF RECOMMENDATION: Accept improvements and authorize the release of $19,268.10
retention after 35 days if there are no subcontractor claims; and approve $29,107 Budget Change
from Unappropriated Reserves.
Amendment to Agreement for the Temporary Display of Sculpture at the Dublin Civic
Center (File 600-30)
The agreement terms for the sculpture, Steel Water Color #99, have expired. The City
Council will consider amending the loan agreement for a orie-year extension.
STAFF RECOMMENDATION: Authorize Mayor to execute amendment to agreement.
Acceptance of Work, Contract 00-03, Dublin Swim Center Fence Replacement Project
(File 600-35)
The improvements under Contract 00-03, the Dublin Swim Center Fence Replacement Project
have been completed. Staff has inspected and approved the work as complete. The project
was carried over to Fiscal Year 2000-2001 to complete construction a~er the swim season.
STAFF RECOMMENDATION: Accept improvements and authorize release of $7,442.50
retention after 35 days if there are no subcontractor claims; and approve $9,118 Budget Change
from Unappropriated Reserves.
2000-2001 Goals & Objectives Status Report & CIP Schedule (File 100-80)
Staff has prepared a report apprising the Council of the status of the 2000-2001 Goals &
Objectives as of December 31, 2000, as well as a schedule for the City's Capital Improvement
Program indicating estimated project start and completion dates.
STAFF RECOMMENDATION: Receive Report.
Award of Purchase Order, Project #00-17 Green LED Traffic Signal Module Conversion
(File 350-20)
This project would replace the existing incandescent fixtures for green traffic signal lights with
energy-saving Light Emitting Diodes. The cost of the material purchase for the existing traffic
signals is covered by a 100% rebate from PG&E. The low bid received, $110,665.92, is within
funds approved for the purchase.
STAFF RECOMMENDATION: Adopt Resolution awarding purchase order to Synchronex,
Inc.
City Treasurer's Investment Report for 2na Quarter of FY 2000-2001 (File 320-30)
The City's investment portfolio totals $64,620,159 (cost basis), and funds during the 2"d
quarter were invested at an average yield of 6.458%.
STAFF RECOMMENDATION:
Annual Report of Developer Impact Fee Funds Deposits: Pursuant to Government Code
Section 66001, 66006 and 66008 (AB 1600) (File 300-20)
State Law requires the City to review and report on an annual basis the status of Development
Mitigation fees collected. The report describes balances available as well as activity which occurred
in these funds during FY 1999-2000. The analysis has determined that all funds held for more than
5 years are necessary to complete identified mitigation projects.
STAFF RECOMMENDATION: Accept Report and adopt Resolution
Agreement with S&C Engineers, Inc., for Construction Management Services: 1-580/
Tassajara Road Interchange improvement Project (File 600-30)
This contract will provide Phase I construction management services ~o include plan and
specification review, a constructability study and aid in the bid process.
STAFF RECOMMENDATION: Adopt Resolution.
4.14
4.15
4.16
Approval of Final Tract Map for Tract 7148, Dublin Ranch, Areas F, G and H (Lin
Family) (File 410-50/600-60)
This tract is located east of Tassajara Road, north ofi-580 and south of Gleason Drive and consists
of 9 large parcels. Most of these parcels will be further subdivided by individual developers. The
developer is providing letters of credit to guarantee construction of the street, grading and utility
improvements and will pay the cost of construction inspection.
STAFF RECOMMENDATION: Adopt Resolution.
Automated Notification System Purchase (File 350-20)
The Automated Telephone Noti~caton System was included in the FY 2000-01 Capital
Improvement Program primarily as a means of providing rapid emergency and crime prevention
notification to the community.
STAFF RECOMMENDATION: Waive competitive bid requirement and adopt Resolution
awarding purchase of Automated Notification System to Dialogic Communications Corporation
($37,000).
Warrant Register ($1,509,729.08) dated January 16, 2001 (File 300-40)
STAFF RECOMMENDATION: Approve
WRITTEN COMMUNICATIONS
5.1 Request for Waiver of Banner Installation Fee (File 2 70-20)
The Dublin Chamber of Commerce is requesting that the City waive the $400 fee to install a banner
on San Ramon Road to advertise the Chamber's annual business faire on February 27, 2001.
STAFF RECOMMENDATION: Approve request and waive the banner installation fee.
5.2 Art in the Park Projects for Shannon Park, Emerald Glen Park and the Dublin Ranch
Phase I Neighborhood Park (File 900-50)
Correspondence has been received from the Dublin Fine Arts Foundation seeking City Council
approval to proceed with commission for Art in the Park projects for Shannon Park, Emerald Glen
Park and the Dublin Ranch Phase I Neighborhood Park. The cost to the City should not exceed
$42,500 and a request for funding will be submitted as part of the FY 2001-02 Budget.
STAFF RECOMMENDATION: Approve DFA request to pursue projects.
PUBLIC HEARING
6.1 Commerce One Corporate Headquarters Planned Devdopment Rezone/Stage 1 & 2
Development Plan PA 00-015 (File 450-30)
The City Council will consider an Ordinance approving a Planned Development Rez0ne and
Development Plan for a new office building complex located on approximately 27.4 acres at the
northwest comer of Hacienda Drive and I-580. The project is comprised of four office buildings
totaling 780,000 square feet.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and
INTRODUCE Ordinance.
6.2 Consideration of Appeal of Planning Commission Approval of Shamrock Village
Marketplace Mitigated Negative Declaration and Site Development Review PA 00-020
(File 41 O- 3 O)
The City Council will hold a public hearing to consider an appeal filed by Mayor Houston regarding
the Planning Commission's approval of the Shamrock Village Site Development Review, which
consists of remodeling and adding 25,846 square feet of building area to the existing Shamrock
Village Shopping Center located at the comer of Amador Valley Boulevard and San Ramon Road.
The addition would result in the shopping center being anchored by a new 45,000 square foot
grocery store.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt Resolution either 1)
affirming the Planning Commission's approval of December 12, 2000; 2) affirming the Planning
Commission's approval with modifications; or 3) reversing the Planning Commission's decision,
thereby denying the Site Development Review.
6.3
Appeal of Planning Commission approval of the Black Mountain Site Development Review
for the construction of 7 single-family homes on 7 existing lots ranging in size from 11,635
square feet to 21,942 square feet created as lots 1 and 7 - 12 of block 1 of Tract Map 5073
PA 00-009 (File 410-30)
Residents of Brittany Lane have filed an appeal of the approval by the Planning Commission on
six grounds: 1) Proposed housing should be lowered from proposed elevation to reflect an
elevation based on "Natural Grade", the contour of the ground surface that existed before the
lots were graded in 1985. 2) The height limit on these custom or modified homes should not
exceed 25 feet if the impacts to the views are to be properly minimized. Application of a
residential exception to height limits for sloping lots (Section 8.36.110.C.2 of the Zoning
Ordinance) is incorrect. 3) Staff and Planning Commission failed to preserve Tree 340 as
required by Condition of City Council Resolution No. 82-85 and by Section 5.60.40(b) of the
Heritage Tree Ordinance and Section 8.04.020(F) of the Zoning Ordinance. 4) The failure to
consider the City of Dublin Wildfire Management Plan requirement that all open space areas
shall have two points of access suitable for wildland fire access. Failure of Staff and Planning
Commission to consider proper construction requirements for buildings on lots adjacent to
undeveloped land. 5) Appellants were not allowed to present issues and points for review of
the Agenda Statement. 6) Resolution of the Planning Commission of the City of Dublin
approving PA 00-009 Black Mountain Development Site Development Review for 7 single~
family homes on existing lots on Brittany Lane is not consistent with the Heritage Tree
Ordinance, Dublin General Plan, Zoning Ordinance, City Council Resolution No. 82-85 and
the City of Dublin Wildfire Management Plan.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; (options for action) 1:
Decide that the Planning Commission action be AFFIRMED and adopt Resolution approving the
Black Mountain Development SDR for 7 homes on 7 existing lots with changes proposed by
Staff - OR - 2. Decide that the Planning Commission decision be REVERSED and direct Staff
to prepare a Resolution reversing the Planning Commission decision and deny the Black Mountain
Development SDR.
UNFINISHED BUSINESS
7.1 New Festival at Emerald Glen Park (File 950-40)
The City Council will receive a report on the feasibility of sponsoring a new festival at Emerald
Glen Park in the Fall of 2001. The Council will consider the preliminary event goals and
I~ components identified by Staff and the Parks & Community Services Commission.
STAFF RECOMMENDATION: Receive Report and provide direction on the preferred event
components, name and date. Further, it is recommended that the City Council take the following
actions: 1) approve budget change allocating $9,085 from Unappropriated Reserves to hire a
part-time, temporary, Recreation Specialist to assist with event planning for the remainder of FY
2000-01; 2) direct Staff to distribute Requests for Proposals for specialty services including
sponsorship sales and artist booth sales; and 3) direct Staff to prepare a final event plan and
budget for consideration at a future meeting.
NEW BUSINESS
8.1 Draft Environmental Impact Report (DEIR) for the Proposed Tri-Valley 2002 Electric
Power Capacity Increase Project (File 1020-40)
The California Public Utilities Commission (CPUC) has released the DEIR for the Tri-Valley
2002 Electric Power Capacity Increase project for review and comment. The comment period
ends February 19, 2001. Staff will review the document and prepare comments for the CPUC.
STAFF RECOMMENDATION: Direct Staff to provide comments to the CPUC on the DEIR.
10.
11.
8.2 West Dublin/Pleasanton BART Station and Transit Village Project - Draft Supplemental
Environmental Impact Report, Letter to San Francisco Bay Area Rapid Transit District
(File 1060-30)
Staff has prepared a draft letter to the BART District containing comments on the Draft
Supplemental EIR for the West Dublin/Pleasanton BART Station and Transit Village Project.
STAFF RECOMMENDATION: Authorize Mayor to sign final letter on behalf of the City of
Dublin and submit to BART.
8.3 Commitment to Energy Conservation (File 1020-50)
In response to California's energy shortages, and prompted by the Governor and League of
California Cities~ the City of Dubiin certifies that it will cut energy use by 5% by January 16,
2001 and commit to meeting the Governor's long term energy reduction goal of 7%.
STAFF RECOMMENDATION: Adopt Resolution and direct Staff to implement energy
conservation strategy.
8.4 Alameda County Juvenile Hall/East County Government Center (File 420-50/110-30)
In December of 2000, the Alameda County Board of Supervisors approved taking the initial
steps to locate a new Juvenile Justice Facility on property owned by Alameda County located
between Gleason Drive and Broder Boulevard. The Board of Supervisors also directed
County Staff to prepare a grant application to the California Board of Corrections for funding
the Juvenile Justice Facility and to continue developing a financing plan for the project.
STAFF RECOMMENDATION: Direct Staff to monitor the County's actions on Juvenile Hall
and East County government Center and appoint an ad-hoc committee of the City Council to
meet with representatives from the County Board of Supervisors to discuss the use of the Santa
Rita Property.
OTHER BUSINESS
9.1 Committee Reports
9.2 Brief INFORMATIONAL ONLY reports from Councilmembers and/or Staff
CLOSED SESSION - None
ADJOURNMENT
City Council Meeting # 551 K2/cc-mtgs/1-16-01agenda Agenda Printed 01/12/2001 3:23 PM