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HomeMy WebLinkAbout*CC Agenda 01-27-1992 AGENDA DUBLIN CITY COUNCIL REGULAR MEETING - January 27, 1992 DUBLIN CIVIC CENTER Monday - 7:30 p.m. 100 CIVIC PLAZA A complete packet of information containing all Staff Reports and exhibits related to each agenda item is available for public information and perusal several days prior to a Council meeting in the City Clerk's Office and also at the Dublin Library. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE TO THE FLAG - MATTHEW FREEMAN, Life Scout Patrol Leader, Troop 905 3. ORAL COMMUNICATIONS 3.1 Presentation of February Customer Service Award to Penny Grealis At this time, members of the audience are permitted to address the City Council on any item which is NOT on the City Counci l Agenda. Comments should not exceed 5 minutes. If any person feels that this is not sufficient time to address their concern, that person should arrange with the City Clerk to have their particular concern placed on the agenda for a future meeting. The City Council CANNOT deliberate or take action on a non-agenda item UNLESS there is factual evidence presented to the Council indicating that the subject brought up falls into one of the exceptions under Government Code Section 54954.2. 4. CONSENT CALENDAR Consent Calendar items are typically of a non-controversial nature and are considered for approval by the City Council with one single action. Members of the audience who would like an item removed from the Consent Calendar for purpose of public input may request the City Council to remove the item. The request may be made at the time that the Mayor asks the audience members if there is anyone interested in removing an item from the Consent Calendar. 4.1 Minutes: Regular Meeting of January 13, 1992 STAFF RECOMMENDATION: Approve 4.2 Status Report regarding existing Non-Conforming Signs identified on the Non-Conforming sign Summary List The Council has requested monthly reports advising of the status of the remaining 55 non-conforming and 2 illegal signs. Letters will be sent reminding business and property owners of the upcoming July 1992 compliance deadline. STAFF RECOMMENDATION: Receive Report. 4.3 Eden Canyon Road Interchange - Assurance of Availability of Local Funds This Resolution provides assurance to Caltrans that local funding is available to construct improvements to the 1-580 Eden Canyon Interchange as development occurs in the western hills. Funds are to be provided solely through developers and/or future assessments, and no General Fund monies are committed by this action. STAFF RECOMMENDATION: Adopt Resolution. 4.4 Tri-Valley Community Television (CTV) Mid-Year Review A total budget of $49,000 was approved by the City for CTV programming, which includes a $1,000 grant from Viacom. As has been done in the past, one-half of the money is paid when the budget is adopted and the second one-half is made following a review of CTV's performance during the first six months of the fiscal year. STAFF RECOMMENDATION: Review performance and authorize payment for the second half of FY 1991-92. 4.5 Acceptance of Work Contract 91-07, Annual Sidewalk Safety Repair and Handicap Ramp Construction Work under Contract 91-07 has been completed to the satisfaction of the City Engineer and within funds budgeted for the project. STAFF RECOMMENDATION: Accept improvements and authorize $20,648.57 retention payment to B & B Concrete for a total contract amount of $53,499.25. 4.6 Acceptance of Work Contract 90-05, Dublin High School Stadium Renovation This project has been completed to the satisfaction of the City Engineer. The total project cost exceeded total funds budgeted by approximately $15,000, but the FY91-92 costs are within funds budgeted for this fiscal year. STAFF RECOMMENDATION: Authorize approval of Change Order No. 6 for $19,454 as the total amount of Change Orders is over the amount which the City Manager is authorized to approve; accept improvements; authorize final progress and retention payment of $54,454 to Collishaw Construction. 4.7 Authorization to Solicit Bids - Annual Street Overlay Contract, Dougherty Road Bike Path Phase III, and Street Subdrains, Contract 92-02 This project is a combination of 2 maintenance capital improvement projects to prolong the structural section of several City streets, plus the completion of the Dougherty Road bike path extending to the north City limit line. STAFF RECOMMENDATION: Authorize Staff to advertise for bids. 4.8 Warrant Register Dated January 27, 1992 STAFF RECOMMENDATION: Approve 5. WRITTEN COMMUNICATION 5.1 Tri-Valley Joint City Council Meeting The city of Livermore will be hosting the Tri-Valley Joint City Council meeting on Thursday, February 27, 1992 and the City of Dublin has been requested to indicate any items the City would like included on the agenda. STAFF RECOMMENDATION: Provide Staff with appropriate direction. 6. PUBLIC HEARING 6.1 Repeal of Limited Parking and Loading Zones on Scarlett Court The limited parking and loading zones were originally requested by businesses which are or will no longer be located on Scarlett Court once construction of the Dublin Boulevard Extension commences. Removal of these special zones will create additional on-street parking for businesses which remain. STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and ADOPT Ordinance. 6.2 Ordinance Implementing Mandatory Residential Garbage Service The City Council has discussed the need for all residences to receive regular garbage service. The proposed Ordinance would require residences to subscribe to a minimum service level costing $6.65 per month and providing for removal of one 20 gallon can per week. The garbage company would be required to provide service to each residence, including curbside recycling. The proposed Ordinance includes procedures for the City Council to assess property owners for delinquent garbage bills. Notices were sent to all residences not currently subscribing to garbage collection service. STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and ADOPT Ordinance to become effective in 30 days. 6.3 Dublin Zoning Ordinance Amendment Relating to Massage Establishments PA 91-049 An Ordinance is being proposed for adoption which would amend the Zoning Ordinance to include a definition of "massage establishment" and to identify massage establishment as a conditional use in the C-N, Neighborhood Business District, C-1, Retail Business District and C-2, General Commercial District. STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and ADOPT Ordinance. 7. UNFINISHED BUSINESS 7.1 Directly Elected Mayor - Placement of Issue on June, 1992 Ballot In accordance with Council direction, Staff has prepared the necessary documents to place the issue of whether Dublin should directly elect a Mayor and 4 Councilmembers to the voters. The electors would also determine whether the term of office of the Mayor should be 2 or 4 years. The cost for placing this initiative on the June 2, 1992 ballot is estimated at $3,000. STAFF RECOMMENDATION: Consider and if appropriate, adopt Resolutions. If election is called, authorize transfer of $3,000 from the contingent Reserve to the Elections Activity. 7.2 Appointments to Library Planning Task Force The City Council will review the applications received for the Library Planning Task Force and make appointments to the Task Force. A comprehensive study will look at the long term library building needs in light of the City's projected population growth. STAFF RECOMMENDATION: Add one additional position to the Task Force and appoint all four of the applicants to the Task Force. 7.3 Dublin Meadows status Report At the city Council meeting of December 9, 1991, a public hearing was set for January 27, 1992, to consider abatement of dangerous buildings at Dublin Meadows. It appears that abatement is no longer necessary as construction has resumed and no violations presently exist. STAFF RECOMMENDATION: Direct Building Official to monitor progress of construction. 7.4 Report on Potential Issues of Concern with the Proposed East County Area Plan Alameda County is proposing to completely revise the East County Area Plan. Staff has several substantive concerns with the policies contained in the East County Area Plan Planning commission Policy Options Report. STAFF RECOMMENDATION: Authorize Mayor to send letter to the President of the Alameda County Board of Supervisors expressing concerns. 8. NEW BUSINESS 8.1 Dublin Fine Arts (DFA) Foundation Request for Use of Civic Center Lobby for Temporary Exhibitions DFA is requesting use of the Civic Center lobby for temporary exhibitions between February and August. The proposal includes a program entitled "Dublin Collects", where residents are encouraged to display collections. The selection of the exhibits would be by the DFA Community Advisory Council. The second program proposed is an exhibit of professional artwork centered around the theme of "Transportation". STAFF RECOMMENDATION: Consider request and if appropriate, approve of facility use and authorize Staff to approve Exhibits where the value of the items displayed does not exceed $5,000 and does not conflict with lobby use which is already reserved. 8.2 Dublin Fine Arts (DFA) Foundation Request for Short-Term Sculpture Exhibition and city Council Representative on the Selection Jury Dublin Fine Arts Foundation is requesting that the City Council authorize them to utilize the Civic Center grounds for a temporary sculpture exhibition. DFA would request submittals from Artists in the area. A jury which would include a representative of the City Council would select the artwork to be displayed. STAFF RECOMMENDATION: Consider request and if approved, subject display to conditions that all installations, including location, shall be approved by the Public Works Department and a waiver prepared by Staff shall be completed and signed by the Artist. 8.3 Dublin Fine Arts (DFA) Foundation Loaned Arts Program Sculpture Agreement #3 In the past, the DFA has obtained large scale works of art on loan from recognized Artists. DFA has located an Artist who is willing to loan sculpture which could be placed in the Civic Center Courtyard. DFA is requesting City Council approval and a determination as to whether 1 or 2 sculptures should be placed. STAFF RECOMMENDATION: If the City Council concurs with the conditions under which the artwork will be displayed, authorize the Mayor to execute the agreement and direct Staff to work with DFA to complete the installation. Determine whether 1 or 2 pieces shall be displayed. 8.4 Neighborhood Self-Help Earthquake Preparedness Program In order to address Disaster Preparedness issues, a workbook has been designed to be used by an individual or family. Staff proposes that the workbook be printed and distributed via mail to all residents of Dublin. Staff also proposes to conduct neighborhood workshops. A proclamation will be presented for Council consideration declaring April as "California Earthquake Preparedness Month", which encourages all citizens to enhance their knowledge and awareness of proper safety measures to follow before, during, and after an earthquake. STAFF RECOMMENDATION: Approve a proclamation declaring April as Earthquake Preparedness month and making it the kick-off for implementing a Neighborhood Self-Help Disaster Preparedness Program including printing and mail distribution of an Emergency Preparedness Workbook in conjunction with topic specific citizen training workshops. 8.5 status Report on Downtown Specific Plan Review Task Force Work Program The Task Force has developed a scope of work for each of the sub-committees. In addition, members believe it would be beneficial to have the City Council confirm the participation by any business as well as a change in the name. STAFF RECOMMENDATION: 1) Review proposed Scope and provide input and authorize the Task Force to proceed; 2) confirm that Task Force participation is not restricted to businesses in the specific Plan Area; and 3) authorize the Task Force to be referred to as the Dublin Business Task Force. 8.6 Santa Rita Property Tax Exchange Agreement Negotiations City and County Staff have been working on the renegotiation of the Tax Exchange Agreement for several months and the City Manager feels that input at the policy level is appropriate at this time. STAFF RECOMMENDATION: Appoint a Sub-Committee consisting of 2 Councilmembers to assist the City Manager in the renegotiation of the Tax Exchange Agreement for the Santa Rita property. 8.7 Status Report on the Programs for the 10th Anniversary Reception and the "Evening at the Civic" A report will be presented to the Council by the Recreation Director and the City Council Sub-Committee regarding the program activities for the 10 Year Anniversary reception on Friday, January 31, 1992 and the "Evening at the Civic" on Saturday, February 1, 1992. STAFF RECOMMENDATION: Receive Report. 9. OTHER BUSINESS 10. CLOSED SESSION 10.1 Pending Litigation, City vs. Schaffer, Gov't Code 54956.9(a). 11. ADJOURNMENT - The next Regular Meeting of the Dublin City Council will be on Monday, February 10, 1992, 7:30 p.m., Council Chambers. The Tri-Valley Joint Council meets every Monday morning at 7:30 a.m., (except holidays) in the Regional Meeting Room of the Dublin Civic Center. A Study Session will be held on Tuesday, February 25, 1992, 7:30 p.m., Council Chambers, for the Council to review the City'S 1991 Goals & 0 Agenda Printed January 23, 1992 3:58 PM