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CALL TO ORDER,& CLOSEO SESSION (6:30 o. m;)
1. PERSONNEL - Government Code Section 54957,6(a) - conference with Agency Labor Negotiator Richard
Ambrose, City Manager - Unrepresented City Employees:
Assistant City Manager City Engineer
Administrative Analyst H Administrative Aide
Assistant Civil Engineer Administrative Analyst I
Associate Civil Engineer Administrative Technician
Associate Planner Assistant Planner
Recreation Supervisor Community Safety Assistant
Senior Administrative Analyst Engineering Technician t
Senior Civil Engineer Engineering Technician II
Senior Planner Finance Technician I
Administrative Services Director Finance Technician H
Assistant to the City Manager Heritage Center Director
Building Official Information Systems Technician
City Clerk Office Assistant I
Community Development Director Office Assistant II
Economic Development Director Preschool Instructor
Finance Manager Public Works Inspector
Information Systems Manager Recreation Coordinator
Parks & Community Services Director Recreation Technician
Parks & Facilities Development Manager Secretary
Planning Manager Secretary to the City Manager/Deputy City Clerk
Public Works Director Senior Finance Technician
Housing SpecialiSt Senior Office Assistant
Parks & Community Services Manager Senior Building Inspector
Parks & Facilities Development Coordinator Heritage & Cultural Arts Supervisor
Geographic Information System Coordinator Code Enforcement Officer
1. CAI,I, TO ORDER & PI,El)GE. OF ALLEGIANCE TO .THE FLAG
2. REPORT OF CLOSED SESSION ACTIO.N..
COMMO CATIONS
3.1 Presentation and Live Demonstration of the www. calopr~s.or~ Website (File #150-30)
Calopps is an employment website exclusively for use by public employers in Northern
California. Charter member agencies in this consortium include: the Cities of Belmont,
Burlingame, Dublin, Foster City, Livermore, San Bruno, San Carlos, San Leandro, San Mateo
and the Town of Los Gatos.
STAFF RECOMMENDATION: Receive presentation by Mr. Audrey Daniels, Foster City
Human Resources Director.
3.2 Introduction of New Employee: Lorri Polon, Recreation Coordinator (File # 700-10)
3.3 Public Comments
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your name for
the record. COM..¥~ENT$~$HOULD NO7; EXCEED THREE (3)MINUTES. In accordance with State Law, no action or discussion may take place on
any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report
back at a future meeting concerning the matter. Any member of the public may contact the City Clerk's Office related to the proper procedure to
place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing
on the agenda are contained in Goverrmlent Code Section 5495,4.2(b)(t)(2)(3).
4. CO,NSENT CALENDAR
Consent Calendar items are typically non.controversial in nature and are considered for approval by the City
Council with one single action. Members of the audience, Staff or the City Council who would like an item
removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item.
4.1 Minutes of Special Meeting of January 16, 2004 and Regular Meeting of January 20, 2004
STAFF RECOMMENDATION: Approve
4.2 Approval of Final Maps and Tract Improvement Agreements for Tracts 7137 and 7138,
Dublin Ranch, Areas A-2 and A-3 (Toll CA II, IA'), Acceptance of In Lieu Parkland Fees
and Authorization to Use Impact Fee Credit Transfers (File # 600-60)
Tracts 7137 and 7138 are located west of Fallon Road in Dublin Ranch, Area A. Tract 7137 is
comprised of 51 single-family residential lots on 9.3 acres, and there are 83 single-family residential
lots in Tract 7138 on 15.2 acres.
STAFF RECOMMENDATION: Adopt Resolution(s) approving Final Tract Maps and Tract
Improvement Agreements for Tracts 7137 and 7138; and adopt Resolutio.n for Acceptance of In
Lieu Parkland Dedication Fees and Credits for Tracts 7137 and 7138.
4.3 Second Amendment to Tract Developer Agreement for Tract 7148, Dublin Ranch, Areas F,
G and H (Toll-Dublin, LLC) to Extend Completion Date until July 16, 2004 (File # 600-60)
AS part of the development of Dublin Ranch Area G, the original Tract Developer Agreement allowed
the Developer until January 16, 2004, to complete all of the subdivision improvements, including
landscaping. The Developer has completed rough grading, street improvements, and tra~c signals for
Tra~ 7148, but is still working with PG&E to install electrical services for the three irrigation
controllers in the median islands on Central Parkway, Dublin Boulevard and Keegan Street, Because
the electrical services and remaining landscape work can be completed within the next several months,
it is appropriate to amend the Agreement to extend the completion date an additional six months.
STAFF RECOMMENDATION: Adopt ResolutiOn.. amending the Tract Developer Agreement
for Tract 7148, Dublin Ranch, Areas F, G and H (Toll-Dublin, LLC) to extend the completion
date until July 16, 2004.
4.4 Acceptance of Improvements at the City of Dublin's Shannon Community Center by
Sprint PCS, and Approval of the First Amendment to the PCS Site Agreement for the
Telecommunications Facility at the Shannon Center (Sprint Spectrum L.P.) (File # 600.30)
As part of the installation of a private telecommunication facility at the City's Shannon Center, the
Developer also installed certain improvements such as a trash enclosure, landscaping and a pavement
slurry seal at the Shannon Center, The City leased a small portion of land to Sprint pursuant to a PCS
Site Agreement executed on November 6, 2001. Because the improvements are not complete, it is
appropriate to accept the improvements for maintenance, release the bonds that guaranteed the work,
and amend the PCS Site Agreement to include an accurate description of the area to be leased to
Sprint.
STAFF RECOMMENDATION: Adopt Resolution accepting improvements to Shannon Center
and Approving the First Amendment to the PCS Site Plan.
4.5 Project Acceptance - Bus Shelters (File # 600-30)
In July 2003, the City Council approved an agreement with artist Dan Dykes to fabricate three
bus shelters for the downtown area based on a design approved by the City Council on
November 5, 2002. The bus shelters are complete and have been installed in three downtown
locations. As part of the agreement, the City has an obligation to formally accept the work as
complete.
STAFF RECOMMENDATION: Accept Improvements under Bus Shelter Fabrication
Agreement.
4.6 City Treasurer's Investment Report for 2nd Quarter 2003-2004 (File # 320-30)
The City's investment portfolio totals $94,142,682 (market value). As of December 31, 2003,
funds were invested at an average yield of 2.276%.
STAFF RECOMMENDATION: Rec~ve report.
4.7 Warrant Register ($1,034,302.28) dated February 3, 2004 (File # 300-40)
STAFF RECOMMENDATION: Approve
5. ,, ~W, ~EN COM~NICATION8- None
6. pUBLIC ~AR!N, ,G
6.1 Amendment to the Dublin Municipal Code to Allow Dogs to Run without a Leash in Any
.Area Designated as a Dog Run by the City Manager, Including the Bray Commons Cog
Run, Which is Currently Under Construction (File # ~0-20)
This is the second reading on an ordinance which was introduced at the January 20, 2004.
Bray Commons, which is currently under construction, will include an off-leash dog mn. The
park is anticipated to pen in June 2004. Currently, the Municipal Code prohibits dogs from
running at-large in public places, including parks. Thus, the Municipal Code needs to be
amended to allow dogs to run without a leash in any area designated as a dog mn by the City
Manager or his authorized representative.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and ADOPT
Ordinance,.
6.2 Underground Utility District 2003-01, i~ougherty Road from Sierra Lane to Oublin
Boulevard, and Dublin Boulevard from ~ub~in Court to Dougherty Road (File # 1020-30)
This is the second public hearing regarding the establishment of an underground utility district
on Dougherty goad from Sierra Lane to Dublin Boulevard, and on Dublin Boulevard from
Dublin Court to Dougherty Road. The first public hearing was held at the ~anuary 6, 2oo4,
city Council meeting. The cost 0fundergrounding the utilities will be paid by Rule 20A
Funds. There will be some associated costs, such as installation of street lighting, which will
· be paid through the Dougherty Road Improvement project.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and ADOPT
Ordinance establishing Underground Utility District 2003-01.
6.3 Urgency Ordinance and Ordinance Authorizing Ground Lease by and between the City of
Dublin and Dublin Senior Limited Partnership in Connection with the Construction of a
54-Unit Senior Housing Development (File # 600-30/430-80)
The City of Dublin is the owner of the former library site, located at 7606 Amador Valley
Boulevard. The City Council will consider providing a 99-year Ground Lease to Dublin
Senior Limited Partnership (Eden Housing, Inc., General Partner) for the purposes of
constructing Affordable Senior Housing. The Ground Lease provides for payment to the City
of one dollar per year, payable in advance, for the 99-year term. In light that a Ground Lease
be authorized by Ordinance, immediate adoption of an Urgency Ordinance is necessary so
that the Ground Lease may be executed and so that financing may close and construction may
commence before the end of February 2004, which will ensure the receipt of the low-income
housing tax credits and the project's affordability. Staff also recommends that the City
Council concurrently proceed with routine Ordinance procedure in order to assure there can
be no question regarding the validity of the approval of the Ground Lease.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and ADOPT
Ureencv. Ordinance,authorizing the Mayor of her designee to execute a Ground Lease between
the City of Dublin and Dublin Senior Limited Partnership; and waive reading and INTRODUCE
second Ordinance authorizing execution of an identical Ground Lease between the City of
Dublin and Dublin Senior Limited Partnership.
6.4 Amendment to Dublin Municipal Code to Provide for an Increase in Salary for Members
of the City Council (File # 700-20)
This is the first reading of an Ordinance which would provide for an increase in salary for
members of the City Council following the November 2004 election. Council salaries would
be increased from the current amount of $623.66/month to $657.58/month. The Mayor would
receive an additional $100/month.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and
iNTRODUCE Ordinance.
7. ~FINIS, HED BUSINESS.
7.1 Approval of Fence Design and Contract Change Order No. 4 for Contract No. 05-08,
Alamo Creek Bike Path - Amador Valley Boulevard to North City Limits (File #
At its October 21, 2003, meeting, the City Council directed Staffto install 200 feet of fencing
along the creek side of the Alamo Creek bike path directly south of Alamo Creek Park.
Council also directed Staff to return to the City Council for approval of the fence design.
STAFF RECOMMENDATION: Approve fence design; and approve Change Order No. 4 for
Contract No. 03-08.
7.2 Public/Semi-Public Facilities Task Force Report and Recommendation to Adopt Semi-
Public Facilities Policy (File # 410-20)
The City Council will consider a report from the Public/Semi-Public Facilities Task Force and
a recommendation to adopt a Semi-Public Facilities Policy. This report presents background
information of the formation of the Task Force and an analysis of the Task Force's
recommendation on the adoption of the policy.
STAFF RECOMMENDATION: Receive Staff presentation and either: a) Adopt a Resolution
approving a Semi-PubliC Facilities Policy and direct Staff to prepare an Amendment to the
General Plan and Specific Plans to include a definition for Semi-Public Facilities; - OR -
b) Provide Staff with alternative direction.
7.3 Follow-up from the City Council Strategic Planning Workshop (File # 100-80)
At its December 16, 2003 meeting, the City Council approved the selection of Sherry L. Lund
Associates to assist the City Council with its Strategic Planning Workshop, which took place
on Friday, January 16, 2004. During the Strategic Planning Workshop, the City Council
worked on the development of a draft Mission; Vision, and Value Statements for the City of
Dublin. The primary focus of the Strategic Planning Workshop was the development of
strategies that would provide a focused framework for City's Goals and Objectives program
and the ultimate allocation of resources for the City over the next ten (10) years.
STAFF RECOMMENDATION: Confnm the refinement of the City s M~ssm , Vision, Values
Statements, and definition of the strategies, and Developed Strategic Goals, or supply Staff with
additional direction.
8. sew B s ss
8.1 Community Development Block Grant (CDBG) Program for Fiscal Year 2004/2005 -
Project Applications (File # 480-$0)
The City Council will determine how to allocate $99,108 allocated to the City of Dublin in
CDBG funds for Fiscal Year 2004-2005.
STAFF RECOMMENDATION: Direct Staff to submit applications for $99,108 in CDBG
funding for FY 2004/2005 as follows: Dublin Housing Authority Emergency Vehicle Access Road
Repair, $29,791; Annual Contribution toward Acquisition/Rehabilitation of Tri-Valley Haven's
Sojourner House as agreed in the Participating ~Iurisdicfion Agreement between the Cities of
Livermore, Pleasanton~ Dublin and County of Alameda, $5,427; Senior Support Program of the Tri-
Valley, $9,500; Tri-Valley Haven Domestic Violence Shelter, $15,000; Spectrum Community
Services - Meals on Wheels, $5,000; Easter Seals Bay Area- Kaleidoscope After~SchooI Program,
$10,000; Housing Rehabilitation,.$17,790; and Program Administration, $6,600.
8.2 Relocation of Annual Holiday Tree Lighting Ceremony ~ile # 950-40)
This year the annUal Holiday Tree Lighting Ceremony was relocated to the area next to the
new outdoor holiday tree in front of the new Dublin Public Library. After holding the
ceremony in the new location, it was discovered at the site was not as conducive as the Civic
Center for the ceremony.
STAFF RECOMMENDATION: Receive report and direct Staff to relocate the event to the
Civic Center Courtyard or provide alternate direction.
8.3 Approval of Loan, Promissory Note and Deed of Trust for Dublin Senior Housing and
Authorization to Execute Documents which Make the City's Right to Repayment of this
Loan Subordinate to Senior Lender (File # 600-30)
On September 23, 2002, the City Council selected Eden Housing, Inc., to proceed with the
development of affordable senior housing at the site of the former library, located at 7606
Amador Valley Boulevard. The City Council wilt determine whether to provide a loan to
Eden Housing, Inc., to assist in the development of affordable senior housing at this location.
City Council authorization to execute the loan agreement, promissory note and leasehold deed
of trust is necessary so that Eden may proceed to secure the remaining funding and begin
construction of the project.
STAFF RECOMMENDATION: Adopt Resolution approving Loan Agreement authorizing a
loan in the amount of $2,248,248 to support construction of affordable housing in the Dublin
Senior Housing Apartments to be constructed at 7606 Amador Valley Boulevard; Authorize
Mayor, Mayor Pro Temor City Manager to sign the Loan Agreement in substantially the form
presented; Authorize execution of related documents, including a Subordination Agreement
pursuant to which the City's right to repayment of the loan (but not the affordability restrictions)
will be subordinate to the senior lender's rights, an Estoppel Certificate and Agreement, and a
Reciprocal Easement Agreement; and Approve a Budget Change in the amount of $1,738,072,
the difference between the amount used by Eden Housing, Inc., under the Predevelopment Loan
Agreement and the amount the City has committed to fund toward the Dublin Senior Housing
development.
8.4 Authorization to SoliCit the Services of a Communications Consultant to Assist the City
and the Dublin tIousing Authority in StudYing the potential Ren°vati°n/Redevel0pment of
the Arroyo Vista Housing Complex (File # 600-40/110-~50)
The City has provided funding to the Dublin Housing Authority for the purpose of conducting
a Planning/Financial Feasibility Study to determine the feasibility of renovating/redeveloping
the Arroyo Vista Housing complex. Staff is also proposing that the City Council consider
providing additional funding to secure the services of a Communications Consultant who
specializes in working with residents and Housing Authorities in these types of studies.
STAFF RECOMMENDATION: 1) Authorize Staff to solicit proposals for Consultant Services
to assist the Housing Authority in communicating with residents regarding this project; and 2)
Appoint a member of the Council to serve on the Consultant Selection Panel.
8.5 Amendment to Consulting Services Agreement with HQE, Ine/for the 1-580/sa~ Ram°n
Road - Foothill Road Interchange Improvements (Modification to Scope of Work and
Additional Compensation) (File # 600-~50)
I-IQE's scope of work is proposed to be expanded to include revising a traffic control plan as
it relates to the 1-580/San Ramon Road - Foothill Road Interchange Improvements.
STAFF REcoMMENDATION: Adopt Re, solution approving Amendment No. 5 to HQE's
agreement at an additional compensation not to exceed $13,800 and approve a Budget Change in
the amount of $8,800.
8.6 2004 Goals & Objectives Meeting/Budget StudY Session and Council/Commission
Workshop (File # 100-$0)
Annually, the Dublin City Council has held a special meeting to define the City's Goals &
Objectives for the upcoming year. A new element was added by the City Council in last
year's Goals and Objectives Process and that was the joint Council/Commission Workshop.
As the City prepares for the upcoming Goals and Objectives process it will incorporate the
Strategic Planning outcomes from the City Council's Strategic Planning Workshop that took
place on January 16, 2004. The primary work product that was developed in the Strategic
Planning Workshop were the six (6) Strategies that will help frame key areas of concentration
over the next ten (10) years for the City. The Council will determine the dates, times and
meeting logistics of the 2004 Goals & Objectives Meeting/Budget Study Session and Council/
Commission Workshop.
STAFF RECOMMENDATION: 1) Provide Staffwith direction on City Council/Commission
Workshop: a) Confirm if the approach established in the inaugural 2003 City
Council/Commission Workshop be used in the 2004 City Council/Commission Workshop; b)
Confirm if the CounCil wants to meet with the Commission on an individual basis; c) Confirm if
the Council wants to involve the Advisory Committees to the Parks and Community Services
Commission (Senior Advisory and Youth Advisory Committees) as part of the workshop with
Parks and Community Services Commission or to be invited to attend the workshop; d)
Determine if the services of a facilitator should be secured for the workshop; and e) Establish a
date and time for the workshop. 2) Confirm the approach proposed by Staffto establiSh the
City's Goals & Objectives for 2004 that takes into consideration the outcomes from the Strategic
Planning Workshop. 3) Establish a date for the Goals & Objectives special meeting during the
week of April 19, 2004. 4) Determine if the Budget Study Session should be held onthe same
date as the Goals & Objectives meeting or at a separate meeting.
9. OTHER BUSINESS
9.1 Brief INFORMATION ONLY reports from Council and/or Staff, including Committee
Reports
10. ADJOURNMENT
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City Council Meeting # 642 Agenda Printed ~/2~2004 3:02 PM