HomeMy WebLinkAbout*CC Agenda 03-18-2003 RB G~OLA R MBBTIHG
Tuesday, March 18, 2003, 7:00 p.m.
DUBL/N CIVIC CENTER, 100 Civic Plaza
DUBLIN CITY COUNCIL
AGENDA
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CLOSED SESSION (6:30 p.m.) - NONE
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
2. REPORT OF CLOSED SESSION ACTION
3. ORAL COMMUNICATIONS
3.1 Presentation of Dublin Pride Week Commercial Spots developed by CTV
3.2 Public Comments
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and dearly state
your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action
or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or
questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the pUblic may
contact the City Clerk's Office re~ated to the proper procedure to place an item on a future City Council agenda. The exceptions
under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government
Code Section 54954.2(b)(1)(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City
Council with one single action. Members of the audience, Staff or the City Council who would like an item
removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item,
4.1 Minutes of Special Meeting of March 1, and Regular Meeting of March 4, 2003 xoxox
STAFF RECOMMENDATION: Approve
4.2 Acceptance of Work, Contract 02-17, Civic Center Fuel Tank Upgrade, Phase 2
(File # 600-35)
This project constructed upgrades to the Civic Center fuel tank system for compliance with
Alameda County Environmental Health Agency requirements. The project was completed
within funds budgeted.
STAFF RECOMMENDATION: Accept work and authorize final payment to DCM
Construction, less retention to be paid in 35 days if no subcontractor claims are received.
4.3 Annual Audit Report for Fiscal Year 2001-02 (File # 310-30)
The City of Dublin has compiled and published its Comprehensive Annual Financial Report
(CAFR), for the Fiscal Year ending June 30, 2002. This report includes financial statements
prepared by Vavrinek, Trine, Day & Co. (VTD), the independent auditors selected by the City
Council.
STAFF RECOMMENDATION: Receive Reports and confirm the reservations o£ fund balances
for FY 2001-02
4.4 Amendment to Tract Developer Agreement, Tract 7279 (Tassajara Creek Phase II -
Greenbriar by GHC Investments, LLC) (File # 600-60)
This Tract is located just west of Tassajara Road at the intersection of North Dublin Ranch Drive.
It contains 46' single family and cluster residential lots. The public improvements and homes will
not be complete by thc expiration of the Tract Developer Agreement (April 16, 2003). It is in the
best interest of the City and Developer to extend this agreement by one year.
STAFF RECOMMENDATION: Adopt Resolution extending completion date to April 16,
2004.
4.5 Amendment to Tract Developer Agreements for Public Street improvements and Public
Landscape Improvements, Tract 7136 (Dublin Ranch Area A-1 by Toll Brothers, Inc.) (File
# 600-60)
This Tract is t. ocated west of Fallon Road in the Dublin Ranch Area A development, and
contains 1 t 0 single-family lots. The public improvements associated with this Tract are
nearing completion, but will not be complete by the time specified in the Tract Developer
Agreements. The housing construction is not complete as well, and it is in the best interest of
both the City and the Developer to extend the agreements by one year to satisfactorily
complete the improvements.
STAFF RECOMMENDATION: Adopt Resolution extending the completion date to March 19,
2004.
4.6 Acceptance of Improvements for Parcel Map 7580, Wilcox Development Services - Dublin,
LLC (Sybase Dublin Headquarters) (File # 600-60)
This Parcel Map is bounded by Dublin Boulevard, Central Parkway, Arnold Road and
Hacienda Drive. It contains two parcels of land, on one of which are the 420,000 square foot
Sybase headquarters buildings. The public improvements required as Conditions of Approval
for this Parcel Map are now complete, and it is appropriate that the City accept these
improvements for maintenance.
STAFF RECOMMENDATION: Adopt Resolution accepting improvements.
4.7 Agreement Regarding Easement with PFRS Dublin Corporation for Vehicular Access to
New Senior Center and Housing Site (File # 600-30)
This agreement provides for an easement for vehicular access to the new Senior Center and
Housing Project site (existing library site) between PFRS Dublin Corporation and the City of
Dublin, adjacent to the Target Store site.
STAFF RECOMMENDATION: Adopt Resolution approving Access Easement Agreement.
4.8 Financial Reports for the Month of February 2003 (File # 330-50)
STAFF RECOMMENDATION: Receive Reports.
4.9 Amendment to Exhibit A of Agreement for Enforcement of State Laws and City
Ordinances between the City of Dublin and Alameda County Sheriff's Office
(File # 600-40)
Staff is requesting modifications to Exhibit A, Contract Staffing Chart, of the Police Services
Agreement with Alameda County Sheriff's Office to reflect the current contract employee
position allocation. The existing agreement states that the chart may be modified annually.
STAFF RECOMMENDATION: Approve modifications to Exhibit A of Agreement.
4.10 Final Financial Report for Fiscal Year 2001-02 (File # 330-50)
STAFF RECOMMENDATION: Receive Reports.
4.11 Agreement with CSG Advisors, Incorporated for the provision of detailed financial
analysis of prospective housing projects as assigned by Staff (File # 600-30)
The City Council will consider approving an agreement with CSG Advisors, for specific
financial and analytical services relating to affordable housing developments.
STAFF RECOMMENDATION: Adopt Resolution approving Agreement and authorize
Community Development Director to execute on behalf of the City.
4.12 Warrant Register ($2,176,318.52) dated March 18, 2003 (File # 300-40)
STAFF RECOMMENDATION: Approve
5. WRITTEN COMMUNICATIONS - None
6. PUBLIC HEARING
6.1 City of Dublin Zoning Ordinance Amendment PA 03-002 (File # 450-20)
This is the first reading of an Ordinance proposing amendments to the Dublin Zoning
Ordinance, Chapter 8.12 - Zoning Districts and Permitted Uses of Land; Chapter 8.76 - Off-
Street Parking and Loading Regulations; and Chapter 8.100 - Conditional Use Permit of the
Dublin Zoning Ordinance. These amendments will allow for the conversion of garages to
living space in R-I, Single Family Residential Zoning Districts by means of a Conditional
Use Permit.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and
INTRODUCE Ordinance.
7. UNFINISHED BUSINESS
7.1 Revised Community Development Block Grant (CDBG) Program for Fiscal Year 2003-04
(File # 480-30)
The City Council will determine how to allocate the additional $10,601 allocated to the City
of Dublin in CDt~G funds for FY 2003-04. Thc City's total allocation will be $100,980.
STAFF RECOMMENDATION: Direct Staff to submit applications for $100,980 in CDBG
funding for FY 2003-04 as follows: City of Dublin - Sidewalk Ramps - $15,445; Dublin
Housing Authority - Arroyo Vista Roof Repair - $34,000; Annual Contribution toward
Acquisition/Rehabilitation of Tr~-Vallcy Haven's Sojourner House as agreed to in thc
Participating Jurisdiction Agreement between the Cities of Livermore, Pleasanton, Dublin and
County of Alameda - $5,427; Senior Support Program oft he Tri-Valley - $9,508; Tri-Valley
Haven Domestic Violence Shelter - $15,000; Spectrum Community Services -~Mcals on Wheels
- $5,000; Easter Seals I~ay Area- Kaleidoscope After-School - $10,000; and Program
Administration- $6,600.
7.2 Public/Semi-Public Facilities General Plan and Eastern Dublin specific Plan Amendment
Task Force PA 02-017 (File # 420-30)
At the City Council meeting of February 18, 2003, the Council heard the results of Staff's
Amendment Study and voted to support the formation of a Public/Semi-Public Facilities Task
Force.
STAFF RECOMMENDATION: Authorize formation of Public/Semi-Public Facility Task Force
to be comprised of: One or more members of the City Council; one or more members of the
Planning Commission; a representative of the Dublin Chamber of Commerce; interested Dublin
residents; interested community groups; interested property owners; and City Staff.
7.3 Purchase of Charter Van for Senior Center (File # 350-20)
One of thc Council's high priority goals for FY 2002-03 is to pursue the purchase of a Senior
Center Van pending the successful expansion of the Senior Center Trips and Tours Program.
Thc expanded program has been operating for 10 months and has been extremely popular
with the participants at the Senior Center. Thc Senior Center Advisory Committee and the
Parks & Cornmunivy Services Commission both unanimously recommended approval of
purchasing thc van. The price of thc van exceeds the funds reserved for the purchase by
$7~071. The Dublin Senior Center Foundation has agreed to contribute $3,500 toward the
purchase. Thc Senior Center Advisory Committee recommends using $3,571 from the Senior
Center donations account to fund the balance.
STAFF RECOMMENDATION: Adopt .Resolution authorizing waiver of competitive bid
process and authorizing issuance of a purchase order to E1 Dorado l~us Sales for a Cal-Trans
Type II van at State approved pricing not to exceed $57,070.79; formally accept contribution
from Dublin Senior Center Foundation and direct Staff to prepare a formal acknowledgement;
and approve Budget Change.
8. NEW BUSINESS
8.1 Initiation of General Plan and Eastern Dublin Specific Plan Amendment Study for
property owned by Dublin Land Company (File # 420-30)
The City Council will consider authorizing the initiation of a General Plan and Eastern Dublin
Specific Plan Amendment Study for approximately 82 acres of property owned by John
DiManto, Dublin Land Company. Thc property is located generally between 1-580 to the
south, Gleason Drive to the north, Tassajara Road to the west, and the Jennifer Lin properties
to the east.
STAFF RECOMMENDATION: Adopt appropriate Resolution either initiating or denying the
GPA and EDSPA Study.
8.2 Revisions to City's Emergency Operation Plan (File # 600-30/520-30)
The City will receive a grant from the Federal Emergency Management Agency to update its
Emergency Operation Plan.
STAFF RECOMMENDATION: Approve Budget Change; authorize City Manager to execute a
Consulting Services Agreement with Dimensions Unlimited; and approve thc inclusion of
Collaborating Agencies Responding to Disasters (CARD) and the Radio Amateur Civil
Emergency Service (RACES) on the City's Disaster Council.
9. OTHER BUSINESS
9.1 BHeflNFORMATION ONLY reports from Council and/or Staff, including Committee
Reports
10. ADJOURNMENT
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required by Section 202 of the Americans with Disabilities' Act of 1990 (42 U.S.C. Section 12132), and the federal
rules and regulations adopted in implementation thereof. To make a request for disability-related modification or
accommodation, please contact the City Clerk's Office (925) 833-6650 at least 72hours in advance of the meeting.
City Council Meeting # 615 Agenda Printed 3/13/2003 9:32 AM