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Home My WebLink About*CC Agenda 05-01-2001 tie AGENDA DUBLIN CITY COUNCIL R~G~LAR M~T19V'G Tuesday May 1, 2001 7:00 p.m. DUBLIN CIVIC CENTER, 100 Civic Plaza · Agendas are posted on the City's Internet Website (www. ci. dublin. ca. us) A complete packet of information containing Staff Reports and exhibits related to each item is available for public review prior to a Council meeting in the City Clerk's Office and also at the Dublin Library. · Agendas may bepicked up at the City Clerk's Office for no charge, or to request information on beingplaced on the annual subscription list, please call 833-6650. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. ORAL COMMUNICATIONS 3.1 Public Comments At this time, the public is permitted to address the City Council on non-agendized items. Please complete a "SpeakeCs Request Form". COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk's Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 4. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item. 4.1 Minutes of Regular Meeting of April 17, 2001 STAFF RECOMMENDATION: Approve 4.2 Approval of Contract with 4LEAF, Inc., for Building & Safety Services (File 600-30) Staff is proposing to hire 4LEAF, Inc., on an as-needed basis for overflow services in the Building & Safety Services division related to inspection services. This is due to the increase in the construction activity, as well as to provide quality inspections for new developments. STAFF RECOMMENDATION: Adopt Resolution and authorize Mayor to execute Agreement. 4.3 Fee Adjustments to Existing Consultant Agreements and Addition of a New Landscape Architect on an As-Needed Basis for Overflow Services in the Community Development Department (File 600-30) The City Council will consider fee adjustments for existing Consultants and contracting for the services of Wolfe Mason, Inc., as a Landscape Architect on an as-needed basis. STAFF RECOMMENDATION: Adopt Resolution approving fee amendments; approve contract with Wolfe Mason, Inc.; and authorize City Manager to execute agreement. 4.4 City Treasurer' s Investment Report for 3rd Quarter of FY 2000-01 (File 320-30) The City's investment portfolio totals $70,171,23 1 (cost basis), and funds during the 3ra quarter were invested at an average yield of 6.016%. STAFF RECOMMENDATION: Receive Report. 4.10 4.11 4.12 4.5 Award of Bid, Contract No. 01-04, Shannon Center Parking Lot, Hansen Drive & Bedford Court Improvements (File 600-35) This project will repave the Shannon Community Center parking lot and also Hansen Drive after installing subdrains to eliminate underground water. A subdrain system will also be installed at Bedford Court. STAFF RECOMMENDATION: Adopt Resolution awarding contract to Carone Grading & Paving, Inc., and approve $39,746 Budget Change from General Fund ReServes. 4.6 Amendment to Consulting Services Agreement with CCS Planning & Engineering, Inc., for the Design of the 1-580/Tassajara Road Interchange Improvements (File 600-30) This contract amendment is necessary to accommodate additional design costs for additional improvements required through the Caltrans review process. STAFF RECOMMENDATION: Adopt Resolution approving Amendment No. 1 to CCS Planning & Engineering's Contract; approve Budget Change; and authorize Mayor to execute Amendment. 4.7 Amendment to Consulting Services Agreement with CCS Planning & Engineering, Inc., for the Design of the 1-580/Fallon Road Interchange Improvements (File 600-30) This contract amendment will pay for the cost of design work for additional improvements required by Caltrans through the Calltans review process. STAFF RECOMMENDATION: Adopt Resolution approving Amendment to CCS Planning & Engineering's Contract; approve Budget Change; and authorize Mayor to execute Amendment. 4.8 Amendment 1 to Agreement with Jennifer Lin for Design of the 1-580/FaHon Road Interchange Improvements (File 600-30) This item provides for the payment of additional funds by Jennifer Lin for design and construction management services for the 1-580/Fallon Road Interchange Project. STAFF RECOMMENDATION: Adopt Resolution approving Amendment 1 to Agreement and authorize Mayor to execute Amendment. 4.9 Agreement with Jennifer Lin for Construction of the 1-580/Fallon Road Interchange Improvements (File 600-30) Improvements at the 1-580/Fallon Road interchange are required as a traffic mitigation for the Dublin Ranch development in eastern Dublin. This agreement ensures that the developers will pay the City for the cost of improvements. The City will construct the improvements and the developer will receive Traffic Impact Fee credit for the payment and land dedicated. STAFF RECOMMENDATION: Adopt Resolution approving Agreement and authorize Mayor to execute. Adoption of Employer/Employee Relations Resolution to Implement Senate Bill 739 (File 660-40) The City Council will consider adoption of a Resolution implementing Senate Bill 739 which governs employer/employee relations in local government in California. STAFF RECOMMENDATION: Adopt Resolution. Dublin Heritage Center Storage Building, Contract 01-07 (File 600-35) No responsive bids were received for this project and further competitive bidding is excused under Public Contract Code Section 20166. The City is therefore legally permitted to enter into a negotiated contract with GE Capital, the sole bidder for the project. The City Attorney's Office is prepared to negotiate such a contract with GE Capital based on the original project specifications and "Clarifications" proposed by GE that are not detrimental to the City. STAFF RECOMMENDATION: Adopt Resolution and authorize Staff to negotiate contract. Warrant Register ($2,125,418.35) dated May 1, 2001 (File 300-40) STAFF RECOMMENDATION: Approve 5. WRITTEN COMMUNICATIONS - None PUBLIC HEARING 6.1 Weeds and Combustible Refuse Abatement Order (File 540-50) In accordance with Resolution No. 35-01, the City Council declared that there is a public nuisance created by weeds and combustible debris growing, accumulating upon the streets, sidewalks and property within the City of Dublin. STAFF RECOMMENDATION: Conduct public heating; deliberate; direct Staff to proceed with' abatement and to provide a Season End Report for completion of abatements and associated costs. UNFINISHED BUSINESS - None NEW BUSINESS 8.1 Downtown Streetscape Implementation Plan for the Downtown Specific Plans - Preliminary Design Concepts and Priorities (File 410-55) Preliminary Design Concepts and Priorities have been developed for the Downtown Streetscape Implementation Plan. The Council will provide direction regarding the detailed design work and specific cost analysis. STAFF RECOMMENDATION: Receive presentation by Consultants, Freeman Tung & Bottomley; review options for gateway monuments, streetscape options for Village Parkway, street lights and street furniture, a Dublin Boulevard streetscape plan and a proposed plaza at Amador Plaza Road; select preferred options for the above improvements - OR - direct Staff to return with new options; designate the following projects as the highest priority for inclusion in the 2001-02 Update to the Five-Year Capital Improvement Program: a) Gateway Monument at Dublin Boulevard and Village Parkway; b) Custom-designed Gateway feature at St. Patrick Way and Amador Plaza Road with right-of-way acquisition; and c) Lewis Avenue and Village Parkway intersection streetscape improvements. 8.2 Civic Center Library Time Capsule (File 940-50) In order to accommodate a time capsule into the new Dublin Public Library, a location and proposed timing for the inclusion of the capsule will have to be determined. Additionally, it will be necessary to identify the items for inclusion in the time capsule. STAFF RECOMMENDATION: Determine whether a Time Capsule should be included; and if so, determine what should be included in the.Time Capsule; and direct Staff to negotiate the inclusion of a Time Capsule with the Library contractor. 8.:t Housing Element Update Process (File 430-20) The City Council will receive an informational report outlining the requirements of the Housing Element update process and the steps and timeline for accomplishing the update of the element. STAFF RECOhglENDATION: Receive Report. OTHER BUSINESS 9.1 Committee Reports 9.2 Brief iNFORMATiONAL ONLY reports from Councilmembers and/or Staff 10. 11. CLOSED SESSION 10.1 PERSONNEL - Government Code Section 54957.6(a) - Conference with Agency Labor Negotiator Richard Ambrose - Unrepresented City Employees: Administrative Aide Assistant Civil Engineer Associate Civil Engineer Building Official Engineer Technician I Finance Technician I Finance Manager Office Assistant I Public Works Inspector Recreation Supervisor Secretary Administrative Secretary Assistant Planner Associate Planner City Clerk Engineering Technician II Finance Technician II Planning Manager Office Assistant 1I Recreation Coordinator Recreation Technician Senior Civil Engineer Parks & Community Services Director Parks & Facilities Project Manager Public Works Director/City Engineer AdministratiVe Services Director Information Systems Technician Community Development Director Community Safety Assistant Administrative Analyst I Administrative Analyst 1I Senior Administrative Analyst Preschool Instructor Senior Planner Information Systems Manager Economic Development Director 10.2 Conference with Legal Counsel - Anticipated Litigation - Significant exposure to litigation pursuant to Government Code Section 54956.9(b): ONE Potential Case Existing Facts and Circumstances: Government Code Section 54956.9(b)(3)(A) 10.3 Public Employee Performance Evaluation pursuant to Government Code Section 54957, Title: City Manager REPORT OF CLOSED SESSION ACTION ADJOURNMENT - The City Council will adjourn to a Special Meeting to conduct a Field Trip to view the approximate location of the proposed Sharks Ice Rink facility at Emerald Glen Park. The Field Trip will begin at 4:00 p.m., on Monday, May 14, 2001. City Council Meeting # 560 K2/cc-mtgs/5-1-01 agenda.doc Agenda Printed 04/27/2001 2:11 PM