HomeMy WebLinkAbout*CC Agenda 05-06-2003 Tuesday, MaY 6, 2003, 7:00 p.m.
DUBLIN CIVIC CEi~TER, 100 Civic Plaza
nuscm c;vt cou.czc
AGENDA
I ' ~1 ' I I G I1'111 I ' ~ ~' ) I I1' ~'" III1' I'1~' ~ ~1~ ~-'j ,~ ~, ~ '1.
· Agendas are posted on the Ci~'s Imernet Website (www. c~dublin, c~)
NOTE: Agen~ posted on the Website are provided ~ a public semice, and are not intended to sem'e as a p~t of or a replacement
for any p~t of t~ legally required p~ting of agendas or the ~blic nogcing of projects appe~ng before the Ci~ Cou~il
· Age,as may bepic~d up at the Ci~ ClerMs Office for no charge, or to request information
on being placed on the annual subscription list, please call 833-6650.
· A complete pacer of information containing Staff Reports and exhibits related to each item is ~ailable
for public review prior to a Council meeting in the Ci~ Clerk's Office and also at the Dublin Libra~.
CALl_, TO, ORDER &,,CLOS. E,D SES$1ON.(6:30
f . CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Subdivision (a) of Section 54956.9 of the
Government Code)- Name of case: City of Dublin v. Dublin Land Co., Alameda County Superior Court No.
V, Of Of O0-2
Z CONFERENCE W~TH LEGAL COUNSEL - EXISTING LiTiGATION (Subdivision (a) of Section 54956.9 of the
Government Code) - Name of case: Dubray v. City of Dublin, Atameda County Superior Court No,
2002056~28
3. CONFERENCE WITH LEGAL COUNSEL - ANTICtPA TED LiTIGATION- Initiation of !litigation pursuant to
subdivision (c) of Section 54956.9 of the Government Code- One pol, ntial case
4. PUBUC EJIPLOYEE PERFORMANCE EVALUATION (Government Code Section 54557) - Title: City Attorney
1. CALL,TQ ~ORDER & PLEPGE oF ALLEGIANCE TO T,HE, FLA~
2. REPORT QF ,CLOSED SESS!O~ ACTION
3. o,RAL, ,, COMM~ICATIONS
3.1 Request for Support of"Operation: Welcome Home!" to honor returning military troops
(File # 150-85)
The City Council will consider a request from several Tri-Valley community groups for the City of
Dublin to co-sponsor "Operation: Welcome Home!", a day-long event planned for Saturday, August
16, 2003 to welcome home and honor returning troops as the military phase of Operation Iraqi
Freedom concludes. Event coordinators are requesting volunteer support, as well as a $500
contribution to offset event costs.
STAFF RECOMMENDATION: Provide Staff with appropriate direction regarding requested volunteer
and monetary support and approve Budget Change if the City Council desires to provide monetary
support.
3.2 Public Comments
At this time, the public is permitted to address the City Council on non-agendized ltems. Please step to the podium and clearly state your name for
the record. COM~,NTS SHOULD NOT EXCEED THREE (3) MINUTES_, In accordance with State L;w, no action or discussion may take place on
any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report
back at a future meeting concerning the matter. Any member of the public may contact the City Clerk's Office related tO the proper procedure to
place an item on a future City Councit agends. The exceptions under which the City Council MAY discuss and/or take action on items not ;~ppearing
on the agenda are contained in Government Code Section 54954o2(b)(1)(2)(3).
4. CONSENT C~ENDAR
Consent Calendar items 'are" tYPically non.controversial in nature and are considered for approval by the City
Council with one single action. IVlembers of the audience, Staff or the City Council who would like an item
removed from the Consent Calendar for purposes of public input may request the Mayor to remove the/tern.
4.1 Minutes of Regular Meeting of April 15, 2003
STAFF RECOMMENDATION: Approve
4.2 Disposal of Proper~ - Accept City of Antioch offer to purchase the surplus Civic Center
and Shannon Center telephone system (File # 350-40)
The Civy Council will consider accepting the offer by the City of Antioch to purchase the
surplus Civic Center and Shannon Center telephone system ($500).
STAFF RECOMMENDATION: Adopt Res0!..ution accepting offer.
4.3 CiOy Treasurer's Investment Report for 3r~ Quarter of FY 2002-03 (Fi]e# 320-30)
The City's investment por~olio totals $92,194,338 (market value). Funds during thc 3rd
quarter were invested at an average yield of 2.g66%.
STAFF RECOMMENDATION: Receive Report.
4.4 Award of Bid for Dublin Fire Station 17, Data, Voice and Television Cabling Project
As part of thc construction of thc new Fire Station 17~ data cabling will be required to
complete thc project. Staff solicited bids to install dam, voice and television cabling and five
bids were received. The lowest most responsive bidder was Data Line Cable~ Inc., with a bid
of $12,985.
STAFF RECOMMENDATION: Adopt Resolution awarding bid.
4.5 Acceptance of ~¥ork - Contract 02-16, 2002-011 Annual Sidewalk Safety Repair Program
and Curb Ramp Installation (File #
This project removed and replaced sidewalks with offsets of%' or more that posed a tripping
hazard. This project also constructed two pedestrian curb ramps as well as reconstructed thc
walkway at the Dublin Swim Center for ADA compliance.
STAFF RECOMMENDATION: Accept improvements and authorize the release of retention
after 35 days if there arc no subcontractor claims.
Acceptance of Improvements for Arnold Road, Central Parkway, Dublin Boulevard and
Hacienda Drive, Paree! Map 72:t11 (Opus West Construction Corporation) (File # 600-60)
This Parcel Map established 4 non-residential lots located generally between Hacienda Drive
and Arnold Road and 1-580 and Crceksidc Business Park (on thc nomh). The required
improvements have now been completed and it is appropriate to accept the public
improvements for maintenance.
STAFF KECOIVhMENDATION: Adopt R_~_~olution accepting improvements and approving
traffic control devices installed.
4.7 Approval of Fin~! Maps and Tract Improvement Agreements for Tracts 71~9 and 7140,
Areas A.4 and A-5 of Dublin l~neh (Toll CA II, LP), Acceptance of In-Lieu Parkl:md Fees
and Author~zatien to Use Impact Fee Credit Transfers and Landscaping Improvement
Agreement for Tracts 71~7, 71118, 71119 and 7140 (File #
These two tracts are located northeast of the new Fallon Road Extension in Dublin Ranch.
Tract 7139 subdivides 18.9 acres into 54 single family lots and Tract 7140 subdivides t4.1
acres into 62 single family residential lots.
STAFF RECOMMENDATION: Adopt ~ approving Final Tract Maps and Tract
Improvement Agreements; adopt .Resolution for Acceptance of In-Lieu Parkland Dedication
Fees and Credits; and adopt l~esoluiion approving Tract Improvement Agreement for
Landscaping.
4.8 Civic Center HVAC (Heating, Vent~g and Air Conditioning) Replacement Project,
Contract 011-14 - Change Orders (File #
This item requests approval of four change orders which exceed the cumulative lhuit of
change orders that can be approved by Staff. The total contract cost with change orders is
within funds budgeted for th~s project.
STAFF RECOMMENDATION: Approve Change Orders.
4.9 Proposed Memorandum of Agreement regarding Cost Sharing with the City of Livermore
and Alameda County Flood Control & Water Conservation District Zone 7 for services
provided by HJW Geospatial, Inc., and proposed Consulting Agreement with HJW
Geospafial, Inc. (File # 600-600-30)
The City Council will consider approving a Memorandum of Agreement with the City of
Livermore and Alameda County Flood Control & Water Conservation District Zone 7 for cost
sharing agreement for aerial photos and a contract agreement with HJW Geospatiat, Inc., to
purchase aerial orthophotography.
STAFF RECOMMENDATION: Adopt Resolufionts) approving Memorandum of Agreement
and Consulting Agreement.
4.10 Award of Bid - Contract 03-06, 2002-03 Annual Street Overlay Project (File # 600-35)
This project will repair failed pavement areas and overlay various City streets with 1 ½' of
asphalt concrete. Eleven bids were received.
STAFF RECOMMENDATION: Adopt Resolutio~n awarding contract to Top Grade
Construction ($386,860.70).
4.11 Fee Adjustments to existing Consultant Agreements for overflow services in the
Community Development Department (File # 600-30)
Staff is recommending fee adjustments to existing consultant agreements with: Stevenson,
Porto & Pierce, Inc., Cannon Design Group, Jerry Haag and Associates, David Babcock and
Associates, Deborah Ungo-McCormick, LSA Associates, Inc., Jeffrey F. Gamboni Landscape
Architect, Jim Hemmann Associates Landscape Architects, Paul Niemuth Associates, and
Wolfe-Mason Associates,
STAFF RECOMMENDATION: Adopt Resolution approving Fee Amendment Agreements.
4.12 Warrant Register ($4,295,726.77) dated May 6, 2003 (File # 300-40)
STAFF RECOMMENDATION: Approve
5. WRITTEN COM~ICATIO,N,S - None
6. PUBLIC .HEARING
6.1 Dublin Transit Center Master Development Agreement PA 00-013 (File # 600-30)
This is the second reading of an Ordinance approving a Master Development Agreement between the
City of Dublin and Alameda County Surplus Property Authority for the Transit Center.
STAFF RECOMMENDATION: Conduct Public Hearing; deliberate; waive reading and
ADOPT Ordinance.
7. trNFINISHED,, US NES,,S
7.1 Award of Bid - Vffiage Parkway Improvements, Amador Valley Boulevard to Dublin
Boulevard, Contract 03-01 (File # 600-35)
This contract will enhance pedestrian movement at the Village Parkway/Lewis Avenue intersection by
constructing sidewalk bulbouts and a pedestrian plaza. This contraet will also improve the median
landscaping on Village Parkway between Amador Valley Boulevard and Dublin Boulevard as well as
extend the northbound left turn lane on Village Parkway to accommodate additional vehicles.
STAFF RECOMMENDATION: Approve $10,672 Budget transfer and adopt Resolution
awarding bid to Granite Construction ($221,576).
7.2 America Supporting Americans Program and the City of Dublin's Proposed Adoption of
Delta Company of the 2aa Battalion of the 502aa Infantry Regiment of the 101st A~rborne
Division (File # 150-85)
At the April 15, 2003 City Council meeting, the City Council gave direction to Staff to advertise for
individuals to serve on the Citizen's Committee and to bring back a formal Resolution to adopt the 2aa
Battalion of the 502"a Infantry Regiment of the 101~t Airborne Division. Four individuals have already
volunteered to serve on the committee.
STAFF RECOMMENDATION: Adopt ~; appoint individuals to serve on the
Citizen's Committee; and direct Staffto present each member of the Airborne Division with a
City key pin and other City of Dublin related materials.
7,3 Update on the Yellow Ribbon Project to Recognize the United States Armed Forces (File # 610-50)
At its April t 5, 2003 meeting, the City Council approved a request from Dublin resident Millie Wasik
to place yellow ribbons on the trees throughout Dublin while our Armed forces are serving overseas.
Four hundred yellow ribbons were placed throughout Dublin on Sunday, April 27, 2003.
STAFF RECOMMENDATION: Approve the removal of the ribbons in coordination with the "Tri-
Valley Welcome Home Celebration of our United States Armed Forces" (estimated date August 2003).
7.4 Dublin Senior Center Design Development Presentation (File # 600-30)
The City Council will receive a presentation of renderings, proposed elevations and materials options
for the interior and exterior building finishes and colors for the proposed Senior Center project.
STAFF RECOMMENDATION: Receive presentation and public comments, and approve preferred
Design Development Package.
1 USlNESS
Sablieense Agreement between the City of Dublln and the East Bay Regional Park District
(EBRPD) relating.to a segment of the Iron Horse Regional Tr~ between Alamo Creek and the
l)nbtin/Pleasanton BART Station (File #
This agreement would transfer the maintenance and responsibility for the Iron Horse Trail and the trail
shoulders to EBRPD between the Alamo Creek Channel at Park Sierra southerly to the eastern Dublin
BART Station.
STAFF RECOMMENDATION: Adopt Resolution approving Sublicense Agreement and First
Amendment to the 1995 Sublicense Agreement to include the segment of the Iron Horse Trail owned by
Zone 7 and built by Shea Homes.
8.2 Annual Contract Review - Crossing Guard Services (File # 600-30)
The City Council will review a report on the annual performance of the City's Crossing Guard
Services contractor, All City Management Services, Inc.
STAFF RECOMMENDATION: Adopt Resolution and authorize City Manager to execute Amendment
to Agreement with All City Management Services, Inc., for FY 2003-04.
8,3 Authorization to Solicit Bids - Contract 03-08, Alamo Creek Bike Path (Amador Valley Boulevard)
to North City Limits (File # 600-35)
This project will construct an asphalt concrete path along Alamo Creek between the north City limits
(near the end of Crossridge Road) and Amador Valley Boulevard.
STAFF RECO1VRvIENDATION: Authorize Staffto advertise for bids.
8,4 Consideration of Assembly Bill 1125 (Houston) re the Alameda County Flood Control & Water
Conservation District (Zone 7) (File # 660-40)
Mayor Loekhart has requested that the City Council consider a proposed modification to Assembly
Bill 1125 relative to the Zone 7 Board of Directors.
STAFF RECOMMENDATION: Provide Staffwith appropriate direction relative to AB 1 !25.
8.5 Designation of Two Conncilmembers as City Representatives to discuss compensation with City
Attorney (File # 600-30)
This item provides for the designation of two members of the City Council as the City's
representatives to discuss te~ms of the City Attorney's contract, including compensation, with the City
Attorney. The two members would report their recommendation to thc futl Council in open session
following meetings with the City Attorney.
STAFF RECOMMENDATION: Designate two members of the City Council to discuss compensation
with the City Attorney.
9. OTHER BUSINESS
9.1 Brief INFORMATION ONLY reports from Council and/or Staff, including Committee Reports
10. ADJOURNMENT
If requested, this agenda shall be made available in appropriate alternative formats to persons with a disability, as
required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal
rules and regulations adopted in implementation thereof~ To make a request for disability-related modification or
accommodation, please contact the City Clerk's Office (925) 833-6650 at least 72 hours in advance of the meeting.
City Council Meeting # 619 Agenda Printed 4/30/2003 4:52 PM