HomeMy WebLinkAbout*CC Agenda 05-17-2005
REGULAR. MEETING
Tuesday, May 17, 2005, 7:00 p.m.
DUBUN CIVIC CENTF.R, 100 Civic Plaza
DUBLIN CITY COUNCIL
. AGENDA.
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~LL TO ORDER & CLOSED SESSION (8:30 Dm.1
1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LmGATlON
Government Code Section 54956.9, subdivision (b)(1) Facts and Circumstances: Government Code
Section 54956.9, subdivision (b)(3)(B) - CIP Project # 98920
2. PERSONNEL - Government Code Section 54957.8(a) . Conference with Agency Labor Negotiator
RIchard Ambrose, City Manager· Unrepresented City Employees:
Assistant City Manager City Engineer
Administrative Analyst II Administrative Aide
Assistant Civil Engineer Administrative Analyst I
Associate Civil Engineer Administrative Technician
Associate Planner Assistant Planner
Recreation Supervisor Community Safuty Assistant
Senior Administrative Analyst Engineering Technician J
Senior Civil Engineer Engineering Technician II
Senior Planner Finance Tcchnician I
Administrative Serviccs Director Finance Technician II
Assistant to the City Manager Heritage Center Director
Building Official Pennit Technician
City Clerk Office Assistant J
Community Development Director Office Assistant II
Economic Development Director Preschool Instructor
Finance Managcr Public Works Inspector
Information Systems Manager Recreation Coordinator
Parks & Community Services Director Recreation Tcchnician
Parks & Facilities Development Manager Secretary
Planning Manager Secretary to the City ManagerlDeputy City Clerk
Public Works Director/Assistant City Engincer Senior Finance Technician
Housing Specialist Senior Office Assistant
Parks & Community Services Manager Senior Building Inspector
Parks & Facilities Development Coordinator Heritage & Cultural Arts Supervisor
Geographic JnfOm1ation System Coordinator Information Systems Technician I
Code Enforcement Officer Information Systems Technician IT
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
2. REPORT OF CLOSED SESSION ACTION
3. ORAL COMMUNICATIONS
3.1 Report on 2005 Dublin Pride Week Activities and Recognition of Poster Contest Winners
and Dublin Pride Partners (File # 150-80)
The City Council will formally recognize the contributions made by various individuals and
organizations making 2005 Dublin Pride Week a successful community event.
STAFF RECOMMENDATION: Receive Report and formally recognize poster contest winners
and Dublin Pride Partners.
3.2 Proclamation declaring May 15-21,2005 as National Public Works Week (File # 610-50)
3.3 Public Comments
At this time, the public is permitted to address the City Council on non-agendlzed rtems. Please atep to the podium and clearly state
YOUt name for the record. COMMENTS SHOULD NOT ~1t'r.~~D THREE (3J MINUTES. In accordance with State Law, no action
or discussion may take place on any ~em not eppearlng on the posted agende. The Council may respond to statements mede or
questions asked, or mey request Staff to report back at a future meeting concerning the metter. Any member of the public may
contact the City Clerk's Office telated to the propet procedUte to place an rtem on a future City Council agenda. The exceptions
under which the City Council MAY discuss and/or take action on ~ems not appearing on the agenda ere contained In Government
Coda Section 54954.2(b )(1 )(2)(3).
4. CONSENT CALENDAR
Consent Calendar Items are typically non-controversialln na/ure and are conslderød for approval by the City
Council with one single action. Members of the audience, Staff or the City Council who would like an item
removed from the Consent Calendar for purposes of public input may request the Mayor to remove the Item.
4.1 Minutes of Regular Meeting of May 3, 2005
STAFF RECOMMENDATION: Approve
4.2 Improvement Agreement for Tassajara Road Bridge Improvements at the Northern
Drainage (File # 600-60)
The Lin Family is required under regulatory permits to provide certain habitat mitigation
improvements to compensate for the loss of wetlands within Dublin Ranch, This includes
construction of a bridge on Tassajara Road near Shadowhill Drive. The Improvement
Agreement between the City and the Lin Family will allow construction of the bridge to
proceed.
STAFF RECOMMENDATION: Adopt Resolution approving Agreement.
4.3 Award of Bid, Contract ~05, 2004-05 Annual Street Overlay Program and Dublin Sports
Grounds Renovations (Parking Lot) (File # 600-35)
The annual overlay program will remove and replace failed asphalt concrete pavement,
resurface the entire street with I \12" of asphalt concrete, and restripe pavement markings on
various City streets. This contract also includes the reconstruction of the Dublin Sports
Grounds parking lot.
STAFF RECOMMENDATION: Adopt Resolution awarding contract to O'Grady Paving, Inc.
($427,575.61).
4.4 Approval ofPareel Map 8310 (Valley Christian School), Acceptance of OtTer of Dedication
for Public Streets and Acceptance of Conservation Easement (File # 410-40/670-40)
Parcel Map 8310 subdivides the existing Valley Christian School property, located on the
northwest and northeast comeTS of Dublin Boulevard and lnspiration Drive, into 3 parcels. Street
and other public improvements currently exist. The City Council will consider approval of Parcel
Map 8310. as well as the acceptance of offers for street dedication and a conservation easement.
STAFF RECOMMENDATION: Adopt Resolution.
4.5 Acceptance of Work, Contract 04-11, Civic Center Roof Deck Repair (File # 600-35)
This project repaired the roof deck area on the second floor of the Administration Wing of the
Civic Center. The deck, which also serves as a roof for some of the first floor offices, was the
source of some leaks during the winter of 2003·04. Work was completed within funds budgeted
for construction of this project.
STAFF RECOMMENDATION: Accept improvements and authorize final payment to RoSa
Construction, less retention to be paid in 35 days if no subcontractor or supplier claims are
received.
4.6 Agreement between the County of Alameda and the City of Dublin for participation in the
Alameda Urban County CDBGIHOME FUNDS Program for Fiscal Years 2006-2008 (File
# 600-40/480-20)
The City Council will consider entering into a cooperation agreement with Alameda County
Housing & Community Development Department for purposes of participating in the
Alameda County Urban County Community Development Block Grant and HOME Programs
for Fiscal Years 2006,2007 and 2008.
STAFF RECOMMENDATION: Adopt ~esolutloß approving Agreement and authorizing the
Mayor to execute 4 originals of the Agreement.
4.7 Adoption of Resolution approving use of 2005-06 CDBG funds by executing .greements
with the following: County of Alameda for use of the $93,505 in CDBG funds, Senior
Support Programs of the Tri-Valley, Tri-ValIey Haven, Spectrum Community Services,
Inc., Community Resources for Independent Living (CRIL), Open Heart Kitchen and Bay
Area Community Services (File # 600-40/600-30/480·10)
The City Council will decide whether to enter into an agreement with the County of Alameda
to have CDBG funds allocated to the City of Dublin for FY 2005-06, and whether to sign
Agreements with various service providers, as previously approved, for usage ofFY 2005.06
CDBG funds.
STAFF RECOMMENDATION: Adopt Resolution approving Agreements.
4.8 Financial Reports for tbe Montb of April 2005 (File # 330-50)
STAFF RECOMMENDATION: Receive Reports.
4.9 Fac:ilities Feasibility Study Consultant Servic:es Change Order (File # 600-30)
In September of 2004, the City Council approved an Agreement with The Sports Management
Group to conduct a feasibility study, financial analysis and conceptual space plan for the new
Recreation & Aquatic Complex at Emerald Glen Park. Staff recommends expanding the
scope of services under the Agreement to conduct a financial analysis related to operational
costs and anticipated revenues for two options, rather than one. This would increase the
amount of the Agreement by $1,500.
STAFF RECOMMENDATION: Approve Change Order #\.
4.10 Warrant Register ($3,828,168.79) dated May 17, 2005 (File # 300..40)
STAFF RECOMMENDATION: Approve
5. WRITTEN COMMUNICATIONS - None
6. PUBLIC HF.ARING
6.1 Quarry Lane School- Dr. Sabri Arac Development Agreement (DA) for Phase 2 .PA 99-064
(File # 600-60)
This is the 8econd reading of an Ordinance which would approve a Development Agreement
between the City of Dublin and Dr. Sabri Arac for the expansion of the Quarry Lane School
(phase 2) at 6363 Tassajara Road. The proposed DA will serve to implement the conditions
of approval, physical improvements and other requirements for the project.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and adopt
Ordinance,
6.2 Amendment to Fire Facilities Fee (File # 540-20)
The City Council will consider a proposed increase to the Fire Facilities Fee ranging ftom less
than 1% for residential development and ftom 1-2.3% for non-residential development.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt Resolution revising
fee.
7. UNFINISHED BUSINESS
7.1 Con5ultant Service5 for Dublin Historic Park Ma5ter Plan (File # 600-30)
In order to develop a master plan for the potential expan5ion and enhancemem of the Dublin
Historic Park, a request for proposals for con5ultant services was circulated. Five proposals
were received and the selection committee recommends the finn of Royston Hanamoto Alley
and Abey (RHAA). Staff has negotiated a Consultant Services Agreement with RHAA for
consideration by the City Council.
STAFF RECOMMENDATION: Adopt ResoludQU. approving Agreement.
7.1 Hou5ing Need5 Survey Questionnaires for Residential and BU5iness Surveys (File # 430-50)
The City Council will review the final draft questionnaires created by consultant, Godbe
Research for conducting a Housing Needs Survey of residents and businesses in the City of
Dublin.
STAFF RECOMMENDATION: Provide any comments or suggestions priorto Godbe
finalizing the questionnaires.
8. NEW BUSINESS
8.1 Consultant Services for a Recreational and Civic Facilities Assessment for the Camp Parks
Project Area (File # 600-30)
The City Council will consider entering into a Consultant Services Agreement ($22,170) with
Moore Iacofano Goltsman, Inc. (MIG) to conduct a recreational and civic facilities
assessmem for the Camp Parks Project Area.
STAFF RECOMMENDATION: Adopt Resolution approving Agreement.
8.1 Annual Contract Review - Cro5Sing Guard Services (File # 600-30)
The City Council will conduct the annual contract review of Crossing Guard Services
provided through All City Management Services, Inc., and determine whether to increase
and/or decrease the current service levels based on a report prepared by the City Traffic
Engineer.
STAFF RECOMMENDATION: Determine if the Silvergate Drive/Amarillo Road crossing
guard service should be removed for FY 2005-06; determine if a contingent amount of funds
should be budgeted for the Fallon Middle School site opening in September 2005; based on the
Council's decisions, adopt Resolution and authorize City Manager to execute an amendment to
Agreement with All City Management Services for FY 2005~06.
9. OTHER BUSINESS
9.1 Brief INFORMATION ONLY reports from Council and/or Staff, Including Committee
Reports
10. ADJOURNMENT
if requested. this agendo shall be made available In appropriate alternative formats to persons with a disability. as
required by Section 202 of the AmerllXlns with DisabtJitles Act of 1990 (42 US.c. Sect/on 12132), and the federal
rules and regulations adopted in Implementation thereof To make a request for disabtJIty-related modlfkation or
accommodation, please contact the City Clerk's Office (925) 833.6650 at least 72 hours in advance of the meeting.
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CityCouncilMeeting#685 AgendaPrinfed 5/1212005 10:41:34AM