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Home My WebLink About*CC Agenda 05-18-2004 Tuesday, May 18, 2004, 7:00 p.m. DUBLIN CIVIC ~R, 100 Civic Flaza DUBLIN CITY COUNCIL AGENDA I II II I I I ' "1 I[ II "11 ' i" ' I III .... '~" '' ' "~ II II I I I I · Agendas areposted on the City's Internet Website (www. cLdublin, ctrus) NOTE: Agendas posted on the Website are provided as a public service, and are not intended to serve as apart of or a replacement for any part of the legally required posting of agendas or the public noticing of projects appearing before the City Council * .4gendas may be picked up at the City Clerk's Office for no charge, or to request information on being placed on the annual subscription list, please call 833-6650. e A complete packet of information containing StaffReports and exhibits related to each item is available for public review prior to a Council meeting in the City Clerk's O. ,ffice and also at the Dublin Library. CLOSED, SESSION (6:30 ;.m.) - NONE 1. CALL TO ORDER 2. p,,LED, GE OF A~,, LE,G. IANCE TO T~ FLAG - Presentation by Boy Scout Brian Blank on American Flag Etiquette 3. ORAI~,' , ,C, OMMUNICATIONS 3.1 Acceptance of Gifts to City from St. Patrick's Day Sponsors (File # 150-70) The 2004 St. Patrick's Day Festival and Shamrock 5K Fun Run were well supported by local businesses. The City received $17,950 in sponsorships for the weekend. In addition, the City received overwhelming support in the form of M-kind donations of goods and services. The City Council will recognize the sponsors at the meeting. STAFF RECOMMENDATION: Recognize the sponsors and formally accept the contributions. 3.2 Program and Construction Update by Dublin San Ramon Services District and East Bay Municipal Utility District Recycled Water Authority (DERWA) (File # 1000-90) DERWA will present an update on various program and construction activities to date. DERWA is a Joim Powers Authority formed in 1995 between DSRSD and EBMUD. STAFF RECOMMENDATION: Receive Presentation. 3.3 Presentation by Police Services on Technology (File # 580-40) Dublin Police Services Staff will make a presentation and provide information on the automated telephone notification system, mobile video system utilized in patrol vehicles, speed monitoring radar trailer and electronic fingerprint submission. STAFF RECOMMENDATION: Receive Presentation. 3.4 Public Comments At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD. NOT, EXCEED THREE (31 MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda, The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter~ Any member of the public may contact the City Clerk's Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 4. CONSENT, C, ,AL., ENDAR Consent Calendar items are typically non.controversi;I in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Ca!~dar for purposes of ~ublic input may request the Mayor to remove the item. 4.1 Minutes of Special Meeting ~f May 4' and Regular Meeting of May 4, 2004 STAFF RECOMMENDATION: Approve 4.2 Establish Contract Services for an Acoustical Planning Consultant on an as-needed basis for services in the Community Development Department (File # 60030) Staff proposes hiring Rosen Goldbert & Der, Acoustics Consultant, to the Community Development Department's list of consultant. This new contract would provide for acoustical consulting services on an as-needed basis. STAFF RECOMMENDATION: Adopt Resolufiog approving Agreement and authorize Community Development Director to execute. 4.3 Establish Contract Services for a Biological and Landscape Architecture Consultant on an as-needed basis for services in the Community Development Department (File # 600-30) Staff proposes hiring an additional Biological and Landscape Architecture Consultant, Wetlands Research Associates, Inc., to the Community Development's list of consultants. This new contract would provide for biological consulting services on an as-needed basis. STAFF RECOMMENDATION: Adopt Resolution approving Agreement and authorize Community Development Director to execute. 4.4 Award of Bid, Contract 0446, 200344 Annual Street Overlay Program (File # 600-35) This project will repair failed pavement areas and overlay various City streets with 1 ½' of asphalt concrete. Seven bids were received. STAFF RECOMMENDATION: Adopt Re.solution awarding contract to Redgwick Construction Company ($319,381.54). 4.5 Parks & Recreation Master Plan (File # 920-30) The City Council previously identified 6 potential locations for parks in order to alleviate the anticipated 5.3 acre park deficiency at build-out of the City. In order to evaluate 2 of these properties for potential parks, it is necessary to secure appraisals and conduct environmental analysis. STAFF RECOMMENDATION: Approve Budget Change in the mount of $23,430. 4.6 Acceptance of Work, Contract 01-10, Dublin Boulevard Widening - Village Parkway to Sierra Court (File # 600-35) Granite Construction has completed the conshmction of the Dublin Boulevard Widening project from Village Parkway to Sierra Court. The City Council will consider acceptance of the improvements and directing Staff to prepare a proposed final estimate in writing to the Contractor. STAFF RECOMMENDATION: Accept improvements and direct Staff to make a proposed final estimate in writing to the Contractor of the total mount payable to the Contractor. 4,7 Revisions to the Personnel system (File # 700-30) This Amendment to the City's Classification Plan would revise the job descriptions of Pre-School Instructor and Senior Administrative Analyst reflecting current responsibilities and laws. STAFF RECOMMENDATION: Adopt Resolution. 4.8Financial Reports for the Month of April 2004 (File # 330-50) STAFF RECOMMENDATION: Receive Reports. 4.9Warrant Register ($3,941,287.93) dated May 18, 2004 (File # 300-40) STAFF RECOMMENDATION: Approve 5. ~,TTEN,C0~ICATIONS - None 6. ~ ~,UBLIC .HEAPdNG 6.1 Bancor Properties, San Ramon Village Plaza - Planned Development Rezone Stage 1 and Stage 2 Development Plan, Vesting Tentative Map and Site Development Review PA 02-063 (File # 450-20/410-30) This request is to consider a Planned Development Rezoning and Stage 2 Development Plan, Vesting Tentative Parcel Map and Site Development Review for a pedestrian-oriented mixed-use project including 56 townhonse-style residential units and 14,377 square feet of commercial use. The project site consists #fa 4.62 acre irregular property on San Ramon Road that consists of three parcels and is currently developed with a neighborhood shopping center known as San Ramon Village Plaza. STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt Resolution approving Mitigated negative Declaration and Mitigation Monitoring Program; waive reading and INTRODUCE Ordinance; adopt Resolution approving the Vesting Tentative Map 7437 and the Site Development Review. 7. ~INISHED .BUSINESS 7.1 Continuation of Emergency Action and Progress Report on Remediation work at the Dublin Civic Center (File # 600-30) . The Civic Center incurred water damage from rain in early March. At the March 16t~ City Council meeting, the Council approved a declaration of emergency in order to allow a waiver of competitive bid to obtain a contractor for environmental remediation work related to the water intrusion. This item would approve a continuation of the declaration of emergency while the rernediation work continues and provide an update on the progress of the project to date. STAFF RECOMMENDATION: Adopt Resolution. 8. NEW BUSINESS 8.1 Annual Contract Review for Crossing Guard Services (600-30/590-50) The City Council will review a report on the annual performance of the City's Crossing Guard Services contractor, All City Management Services, Inc. STAFF RECOMMENDATION: Adopt Resolution and authorize City Manager to execute Amendment to Agreement for Fiscal Year 2004-05 Crossing Guard Services. 8.2 Annual Review of existing Building and Safety Consultants, Linhart Petersen Powers Associates (Lp2A) and 4Leaf, Inc. (File # 440-30) The City of Dublin has utilized the frans of LPaA and 4Leaf, Inc., to provide building inspection, plan checking and building code enforcement on a contract basis for several years. The City Council will conduct an annual review of the contracts. STAFF RECOMMENDATION: Approve continuation of contracts for FY 2004-05. 8.3 Emerald Glen Park Parking Study (File # 570-20) As approved in the 2002-2007 Capital Improvement Program, design of Emerald Glen Park Phase III will begin in Fiscal Year 2003-04 and construction will commence in FY 2004-05. Prior to commencing the community design process for Phase III, a parking study has been prepared. The purpose of the study is to determine the amount of parking required for all building and outdoor recreational facilities proposed at Emerald Glen Park. STAFF RECOMMENDATION: Approve Parking Study Recommendations. 9. OTHER BUSINESS 9.1 BrieflNFORMATlONONLYreports from Council and/or Staff, including Committ~ Reports 10. ADJOURNMENT If requested, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.$.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk's Office (925) 835-6650 at least 72 hours in advance of the meeting. City Council Meeting # 6,52 Agenda Printed 5/13/2004 11:25 AM