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Home My WebLink About*CC Agenda 06-01-1993 - ADJOURNED REGULAR MEETING - June 1 & 2, 1993 DUBLIN CIVIC CENTER Tuesday & Wednesday - 7:30 p.m. 100 CIVIC PLAZA A complete packet of information containing all Staff Reports and exhibits related to each agenda item is available for public information and perusal several days prior to a Council meeting in the City Clerk's Office and also at the Dublin Library. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. ORAL COMMUNICATIONS At this time, members of the audience are permitted to address the City Council on any item which is NOT on the City Counci l Agenda. Comments should not exceed 5 minutes. If any person feels that this is not sufficient time to address their concern, that person should arrange with the City Clerk to have their particular concern placed on the agenda for a future meeting. The City Council CANNOT deliberate or take action on a non-agenda item UNLESS there is factual evidence presented to the Counci l indicating that the subject brought up falls into one of the exceptions under Government Code Section 54954.2. 4. CONSENT CALENDAR - None 5. WRITTEN COMMUNICATION - None 6. UNFINISHED BUSINESS - None 7. NEW BUSINESS - CONTRACT REVIEWS 7.1 Traffic Engineering Services - TJKM TJKM Transportation Consultants has provided Traffic Engineering Services to the City since 1983. The services they provide are generally in the areas of general traffic studies, private development review and Capital Improvement Project design and construction review. STAFF RECOMMENDATION: Review past performance and provide input; adopt Resolution approving amendment to agreement (extension for an additional two-year period with no increase in rates for FY 1993-94). 7.2 Traffic Signal Maintenance and Crossing Guard Services - Alameda County Traffic signal maintenance services are estimated to cost $48,000 for Fiscal Year 1993-94. The estimated cost of crossing guard services for 4 locations is $36,022, or $18,011 for 2 locations. Based upon previous City Council direction, Staff has evaluated the cost of reducing these services. Currently, the City provides crossing guards at: San Ramon Road/Shannon Avenue, Amador Valley Blvd/Burton Street, Silvergate Drive/Amarillo Road, Amarillo Road/Alegre Drive. STAFF RECOMMENDATION: 1) Review services provided by Alameda County; 2) determine 1993-94 level of service for crossing guards; 3) adopt Resolution approving new 5-year agreement. 7.3 Engineering Services - santina & Thompson, Inc. S&T has provided general professional engineering services under contract to the City since 1983. Major Engineering design projects have been competitively bid. Work is primarily performed on an as-needed basis in accordance with a specified rate schedule. No change in rates is proposed for Fiscal Year 1993-94. The agreement precludes the firm from undertaking private work within the City or the City'S Sphere of Influence. The estimated cost of services in 1993-94 is $32,000. STAFF RECOMMENDATION: Review services provided by Santina & Thompson and adopt Resolution approving amendment to agreement. 7.4 Building Law Enforcement Services - Taugher & Associates The City has contracted with Taugher &' Associates for Building Inspection, Plan Checking and Code Enforcement services since 1983. The City employs an Administrative Secretary to support the Building Department. The Contractor has requested rate increases of 3.5% and 3.7% for the Building Official and Building Inspector, respectively, are being requested. The current rates have been in place since August 1, 1991. STAFF RECOMMENDATION: Review services and provide additional input and comments; consider adoption of Resolution providing for revised rate schedule. .7.5 Public Works Maintenance Services - MCE Corporation Since 1984, MCE has provided maintenance services to the City which include: Bike Path Maintenance; Building Management & Maintenance; Curb, Gutter and Sidewalk; Drainage Maintenance; Guardrail Repair; Park Maintenance; Sign Installation, Repair & Maintenance; Spill Cleanup; Storm Patrol/Cleanup; Street Landscaping Maintenance; Street Repair; Street Tree Maintenance; Striping & Marking; and Weed Abatement. STAFF RECOMMENDATION: Review performance and provide input and comments; provide direction on any issues or concerns which need to be addressed in a new agreement. The new agreement which will be presented at a future Council meeting will contain a 1993-94 authorized Scope of Work which will be consistent with the adopted FY 1993-94 Budget. 8. PUBLIC HEARING 8.1 1993-94 Update to Five-Year Capital Improvement Program (1992-97) Updated costs for the Five-Year CIP total $23,948,607. Projected costs for the remaining 4 years total $6,805,410 for those projects which are funded, and $10,132,325 for those projects which are unfunded or underfunded. Project costs by program area through FY 1996-97 are broken down as follows: General Improvements-$O; Community Improvements- $622,600; Parks-$4,143,905; and streets-$12,171,230. STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt Resolution approving the 1993-94 Update to the CIP. 8.2 Adoption of 1993-94 Annual Budget and Financial Plan The City is required by law to adopt a budget and financial plan. A copy of the Budget and Financial Plan for Fiscal Year 1993-94 has been prepared by Staff for Council consideration. STAFF RECOMMENDATION: Open public hearing; receive Budget overview by Staff; receive presentations from groups requesting funding; review Preliminary Budget by program; receive public comments; close public hearing; a) determine whether refinancing savings will be used in lieu of Citywide Landscape Assessment District Formation OR adding back services proposed to be reduced; b) determine which services will be funded for FY 1993-94; c) identify course of action to be taken if State property tax shift and subsequent County Budget impacts are greater than or less than anticipated in 93-94 Budget. Options include: 1) prioritize services to be reduced or restored; 2) raise additional revenues; 3) use of 1992-93 anticipated fund balance; 4) defer action until final impact is determined. 9. OTHER BUSINESS 9.1 1993-94 Appropriations Limit State Law requires that each year the City calculate the proposed expenditures which are subject to the Appropriations Limit. STAFF RECOMMENDATION: Approve use of Dublin's population increase and increase in non-residential construction valuation in calculations of 1993-94 Appropriations Limit; adopt Resolution establishing a $20,975,686 Budget Appropriations Limit for FY 1993-94. 9.2 Citywide Landscaping & Lighting Maintenance Assessment District 93-1: Formation of District, Preliminary Engineer'S Report, and Setting of Public Hearing Dates This proposed assessment district would fund a portion of the City'S street and park landscape maintenance. The proposed assessment per single-family home will not exceed $18 for the 1993-94 tax year. This action would announce the Council's intention to form the district, approve the preliminary Engineer'S Report, and set 2 public hearing dates. STAFF RECOMMENDATION: 1) Provide direction regarding 5% protest issue; and 2) determine whether Staff should proceed further with the District formation. If the Council wishes to pursue formation of the District, adopt either: a) Resolution of intention approving Engineer'S Report for street AND park landscape maintenance; or b) Resolution of intention approving Engineer'S Report for park landscape maintenance ONLY. 10. CLOSED SESSION - None 11. ADJOURNMENT Agenda Printed May 28, 1993 4:18 PM