HomeMy WebLinkAbout*CC Agenda 06-01-2004 Tuesday, June 1, 2004, 7:00 p.m.
DUBHN CIVIC CEN'rFx, 100 Civic Haza
DUBLIN CITY COUNCIL
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1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION- Government Code Section 54957
Title: City Attorney
Z CONFERENCE WITH LEGAL COUNSEL - Existing Litigation - Government Code Section 54956.9,
subdivision (a) Name of Case: Dubray et al. v. City of Dublin et al., Alameda County Superior Court
No. 2002057128
3. CONFERENCE WITH LEGAL COUNSEL - Existing Litigation - Government Code Section 54956.9,
subdivision (a) Name of Case: Jane Kruse v. City of Dublin; Dublin Unified School District v. City
of Dublin, Alameda County Superior Court No. HG03093760
4. CONFERENCE WITH LEGAL COUNSEL - Existing Litigation- Government Code Section 54956.9,
subdivision (a) Name of Case: Bischoff v. City of Dublin, Alameda County Superior Court No.
VGO3129fSf
,5. PERSONNEL - Government Code Section 54957.6(a) - Conference with Agency Labor Negotiator
Richard Ambrose, City Manager. Unrepresented City Employees:
Assistant City Manager City Engineer
Administrative Analyst II Administrative Aide
Assistant Civil Engineer Administrative Analyst I
Associate Civil Engineer Administrative Technician
Associate Planner Assistant Planner
Recreation Supervisor Community Safety Assistant
Senior Administrative Analyst Engineering Technician I
Senior Civil Engineer Engineering Technician II
Senior Planner Finance Technician I
Administrative Services Director Finance Technician II
Assistant to the City Manager Heritage Center Director
Building Official Information Systems Technician
City Clerk Office Assistant I
Community Development Director Office Assistant II
Economic Development Director Preschool Instructor
Finance Manager Public Works Inspector
Information Systems Manager Recreation Coordinator
Parks & Community Services Director Recreation Technician
Parks & Facilities Development Manager Secretary
Planning Manager Secretary to the City Manager/Deputy City Clerk
Public Works Director/Assistant City Engineer Senior Finance Technician
Housing Specialist Senior Office Assistant
Parks & Community Services Manager Senior Building Inspector
Parks & Facilities Development Coordinator Heritage & Cultural Arts Supervisor
Geographic Information System Coordinator Code Enforcement Officer
1. CALL TO ORDER & pi,EDGE OF ALL,EGI ,.ANCE TO THE FLAG
2. OV CLOSED SESSlON,,ACTXO,
3. ORAL COMMUNICATIONS
3.1 Report On 2004 Dublin Pride Week ACtivities and Recognition of Poster Contest Winners
and Dublin Pride Parmers (File # 150-80)
The City Council will formally recognize the contributions made by various individuals and
organizations making 2004 Dublin Pride Week a successful community event.
STAFF RECOMMENDATION: Formally recognize poster contest winners and Dublin Pride
Partners.
3.2 Presentation Related to Affordable Housing Week (File # 430-80)
A slide show called "Housing Ch#ices Equals Healthy Communities" is being presented in
honor of Affordable Housing Week.
STAFF RECOMMENDATION: Receive Presentation
3.3 Proclamation declaring June 5-13, 2004 "Affordable Housing Week" (File # 610-50)
3.4 Proclamation congratulating Dublin High School Winterguard for placing fourth out of
140 schools in the Winterguard International World Championships in San Diego
3.5 Appointment of Tenant Commissioners to the Dublin Housing Authority (File # 110-30)
The Dublin Housing Authority (DHA) was created by the City to oversee the operation of the
Arroyo Vista housing project. In accordance with State Law, the DHA Board is comprised of
the City Council and 2 tenant commissioners, one of whom must be over the age of 62.
Mayor Lockhart recommends the reappointment of Shawn Costello and Ramona Frydendal to
2 year terms expiring in May 2006.
STAFF RECOMMENDATION: Adopt Resolution appointing Tenant Commissioners.
3.6 Public Comments
At this time. the publk~ is perm~od to addross the City Council on non-aoandizod items. Please step to the podium and clearly state
your name for the record. GOM.MEHT$ .sHot/LD. MOT ~CF. ED .THREE (3} MINt~YES. In ac~rdan~ with State Law, no action
or discussion may take place on any item not appearing on the posted agenda. The Gouneil may respond to statements made or
qu~tions asked, or may request Staff to re4aort back at a future mooting concerning the matter. Any member of the public may
contact tho Gity Glerk'$ O(~co rolatod to the proper procedure to plac~ an item on a future City Gouncil a~nda. Tho ~xceptions
under which the City Council MAY discuss and/or take action on irons not appearing on the agenda ar# contained in ~ovemment
Code $¢~tion
4. CONSENT CALENDAR.
Consent Calendar items are typically non.controversial in nature and are considered for approval by the City
Council with one single action. Members of the audience, Staff or the City Council who would like an item
removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item.
4.1 Minutes of Regular Meeting of May 18, 2004
STAFF RECOMMENDATION: Approve
4.2 Consultant Agreement to Update Eastern Dublin Fiscal Impact Analysis (File # 600-30)
The proposed update to the Eastern Dublin Fiscal Impact Analysis is intended to determine the amount
of deficit (if any) in eastern Dublin that would need to be funded by DR Acquisitions, L.L.C. for
Fiscal Year 2003-04.
STAFF RECOMMENDATION: Adopt ..Resolution selecting MuniFinaneial for the Fiscal Study
and authorize Mayor to execute agreement not-to-exceed $25,000.
4.3 Improvement Agreement with the Lin Family and Sierra Land Development Corporation
for the construction of Grafton Street from Central Parkway to Gleason Drive, Dublin
Ranch Area F (File # 600-60)
This Improvement Agreement will govern the construction of Grai~on Street from Central Parkway to
Gleason Drive in Dublin Ranch Area F. The construction will include full street improvements, curb
to curb, along with all underground imprOvements for this two-lane roadway with median. Traffic
signals will be installed where Grafton Street intersects with Central Parkway and Gleason Drive.
Sidewalks, frontage landscaping and median landscaping are not included with this Agreement, but
will be installed with the fronting developments.
STAFF RECOMMENDATION: Adopt Resolution approving Agreement
4.4 Acceptance of Improvements for Tract 6925 (Dublin Ranch Phase I) and Tassajara Road
Off-Site Improvements for Tract 6960 (MSSH Dublin Development LLC) (File # 600-60)
The street improvements for Tassajara Road, North and South Dublin Ranch Drive, and
Ant#nc Way have been constructed pursuant to the Tract Developer Agreement and
Improvement Agreement and to the satisfaction of the Public Works Director, and should now
be accepted by the City for permanent maintenance. Maintenance Bonds have been provided
to gtmrantee against defects for one year.
STAFF RECOMMENDATION: Adopt R~solntion accepting improvements and approving the
traffic control devices installed.
4.5 Amendment to Consulting Services Agreement with S&C Engineers, Inc. (S&C) for the
1-580/Tassajara Road Interchange Improvement (Modification to Scope of Work and
Additional Compensation) (File # 600-30)
During the construction of the I-$80/Tassajara Road Interchange Improvement project,
Caltrans and thc City initiated extra work with required additional inspection and contract
administration tasks from S&C Engineers, Inc. The amendment to S&C's contract will
include these additional tasks and provide additional compensation.
STAFF RECOMMENDATION: Adopt ResoluO0n approving Amendment 2 to Agreement.
4.6 Extension of East County Animal Shelter Memorandum of Understanding (File # 600-40)
The Shelter Advisory Committee is recommending that thc participating entities (Cities of
Dublin, Livcrmorc and Pleasanton and thc County of Alameda) accept the option to extend
the existing East County Animal Shelter Memorandum of Understanding with the Alameda
County Sheriff's Office, for an additional two years.
STAFF RECOMMENDATION: Adopt Resolution approving extension of Agreement.
4.7 Approval of Amendment No. 1 to the Cooperative Agreement with Caltrans for the
Improvement of the 1-580]Tassajara Road and 1-580/Fallon Road Interchanges
(File # 600-50)
Thc City of Dublin entered into a cooperative agreement with Caltrans in July 2000 for the
improvement of the 1-580/Tassajara Road and 1-580/Fallon Road interchanges. Thc
agreement will expire on june 30, 2004 and it is necessary to amend the agreement to extend
the termination date of thc original agreement to December 31, 2010.
STAFF RECOMMENDATION: Adopt R.esolutiop approving Amendment to Agreement with
Caltrans.
4.8 Warrant Register ($2,887,726.36) dated June 1, 2004 (File # 300-40)
STAFF RECOMMENDATION: Approve
5. WRITTEN, COM~CATiONS - None
6. pUBLIC ~ARING
6.1 Baneor San Ramon Village Plaza PD Rezone with Stage 2 and 2 Development Plan
PA 02-063 (File # 450-30)
This is the second reading of an Ordinance which would approve a Planned Development
Rezoning and Stage 2 Development Plan for a pedestrian-oriented mixed-use project
including 56 townhouse-style residential units and the remodel of a 14,377 square feet
existing commercial building. The project site consists of a 4.62 acre irregular property on
San Ramon Road that consists of three parcels and is currently developed with a
neighborhood shopping center known as San Ramon Village Plaza.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and adopt
6.2 Ordinance Repealing Section 6.64.020 of the Dublin Municipal Code regarding Weight
Limits for Commerclal Vehicles in Residential Districts (File # 570-20)
This item repeals Section 6.64.020, Commercial Vehicles in Residential Districts, of the Dublin
Municipal Code to provide for consistency with the recently adopted Ordinance No. 10-03 prohibiting
operation of any commercial vehicle having a gross weight, including load, in excess of 5 tons on any
street within any residential district in the City.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and
INTRODUCE Ordinance; schedule second reading of Ordinance at June 15, 2004 City Council
meeting.
7.1 Emerald Glen Phase II, Contract 03-05 - Change Order (File # 600-35)
At the June 3, 2003 City Council meeting, the Council awarded the contract for Emerald Glen Park,
phase II to Valley Crest Landscape Development. At the meeting, the Council discussed the need for
a temporary, restroom facility to serve the south side of the park. Since construction of Phase H
improvements are nearly complete and there are sufficient funds available within the construction
budget, Staff is seeking Council approval for the installation of a restroom as part of this contract.
STAFF RECOMMENDATION: Approve Change Order.
7.2 Award of Bid - Contract 04-01, Traffic Signal at Dublin BouleVard and Inspiration Drive
(File # 600-35)
This project will construct a traffic signal at the intersection of Dublin Boulevard and Inspiration
Drive. A total of 6 bids were received.
STAFF RECOMMENDATION: Adopt Resolution awarding contract to Richard A. Heaps
Electrical Contractor, Inc. ($183,844.50).
7.3 Continuation of Emergency Action and Progress Report on Remediation Work at Dublin
Civic Center (File # 600-30)
The Civic Center incurred water damage from rain in early March. At the March 16~ meeting, the
City Council approved a declaration of emergency in order to allow a waiver of competitive bid to
obtain a contractor for environmental remediation work related to the water intrusion. This item
would approve a continuation of the declaration of emergency while the remediation WOrk cOntinues
and provide an update on the progress of the project to date.
STAFF RECOMMENDATION: Adopt Resolution,.
s. I WBtlSI S,S
8.1 Consultant Services for a strategic Community Visioning process for future private
development at Camp Parks (File # 600-30)
City Staffhas interviewed and is recommending a contract award to RTKL Associates, Inc., for work
on a Community Strategic Visioning process to determine future land uses for private development at
Camp Parks.
STAFF RECOMMENDATION: Adopt Resolution approving and authorizing Mayor to execute
Agreement with RTKL Associates, Inc. ($125,000); and provide direction to Staff on the
preferred method of involving the community in the proposed charrette planning process by
selecting one of the following alternatives: a) Create a Camp Parks Master Planning Task Force;
b) Invite Key Stakeholders; c) Invite City Council and Commissions; or d) Another method as
determined by City Council.
8.2 Guidelines for Implementing the Inclusionary Zoning Ordinance Regulations
(File # 430-20)
The City Council will consider guidelines for implementing the Inclusionary Zoning
Ordinance. The Regulations make it mandatory, in most cases, to provide a certain number of
price or rent restricted residential units as part of any residential development (in excess of 20
units) proposed for construction in the City of Dublin.
STAFF RECOMMENDATION: Adopt Resolution approving Layperson's Guide to the
Inclusionary Zoning Ordinance Regulations.
8.3 Annual Rate Review for Garbage Collection, Disposal and Recycling Services provided by
Waste Management (File # 810-30)
Current garbage rates became effective July 1, 2003. In accordance with the Agreement with
Waste Management (WM) the adopted rates are required to be reviewed prior to July 1, 2004.
The current rates are projected to generate the annual revenue required by the Agreement;
therefore, no rate increase is required for Fiscal Year 2004-05.
STAFF RECOMMENDATION: Receive Report.
8.4 Designation of Two CouncilmemberS as City Representatives to discuss Compensation with
City Attorney (File # 600-30)
This item provides for the designation of two members of the City Council to discuss terms of
the City Attorney's contract, including compensation, with the City Attorney pursuant to the
Government Code. The two members would report their recommendation to the full Council
in open session following meetings with the City Attomey,
STAFF RECOMMENDATION: Designate two members of the City Council.
8.5 Dublin Sports Grounds Phase III - Authorization to Bid Contract 04-07 (File # 600-35)
The installation of athletic field lights for the Dublin Sports Grounds was approved in the
2002-2007 Capital Improvement Program. Electrical engineering of the athletic field lights
have been completed in Fiscal Year 2003-04 with construction scheduled for FY 2004-05.
STAFF RECOMMENDATION: Authorize Staffto advertise for bids.
9. ,vsIm SS
9.1 Brief INFORMATION ONLY reports from Council and/or Staff, including Committee
Reports
10. ADJOURNMENT
If requested, this agenda shall be made available in appropriate alternative formats to persons with a disability, as
required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal
rules and regulations adopted in implementation thereof. To make a request for disability-related mocHfication or
accommodation, please contact the City Clerk's Office (925) 833-6650 at least 72 hours in advance of the meeting.
City Council Meeting fl 653 Agenda Printed 5/27/2004 11:22 AM