HomeMy WebLinkAbout*CC Agenda 06-03-2003 Tuesday, June 3, 2003, 7:00 p.m.
DUBLTN CIVIC CENTER, 100 Civic Plaza
DUBLIN CITY COUNCIL
AGENDA
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CALL.TO ORDER & CLOSED SESSION (6:30. p~m,)
CONFERENCE WITH LEGAL COUNSEL:
1. ANTICIPATED litigation. Government Code Section 54956.9, Subdivision(c) TWO
potential cases
1. CALL TO, ORDER & PLEDGE OF ALLEGIANCE TO THE FL, AG
2. REPORT OF CLOSED SESSION ACTION
3. ORAL COMMU. NICATIONS
3.1 Introduction of New Employees: Scott McMillan~ Deputy Fire Marshal (File # 700-10)
3.2 Appointments ~o Public/Semi-Public Facilities Task Force (File #110-30)
On March 18, 2003, the City Council determined that the Task Force would bc appointed for
a one-year period and that an advertisement should be placed in newspapers advertising the
application period. The same information was posted on thc City's website and mailed to
religious communities, community groups and property owners. The City received a to~al of
13 applications; thc Mayor's recommended appointments are included in the report.
STAFF RECOMMENDATION: Confirm Mayor's Appointments to the Facilities Task Force.
3.3 Recognition of 2003 Dublin Pride Week Poster Contest Winners, Dublin Pride Tee-Shir~
Design Contest Winners, "Make a Difference in Dublin" Volunteers/Organizations, Dublin
Pride Partners, and Community Rose Garden Donors (File #150-80)
Thc City Council will formally recognize the contributions made by various individuals and
organizations making 2003 Dublin pride Week a successful community improvement event.
STAFF RECOMMENDATION: Receive report and formally recogrfize poster contest and tee-
shirt design winners, volunteers/organizations, Dublin Pride Parmers, and Community Rose
Garden donors.
3.4 Proclamation Declaring May 29 - June 5, 2003 "Affordable Housing Week" (File #610-50)
3.5 Publie Comments
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and deafly state your name for the record.
COMMENTS,SHOULD N,,OT EXCEED THREE (3} MINUTES. tn accordance with State Law, no action or discussion may take place on any item not appeedn§
on the posted agenda. The Council may respond to statements made or questions asked, or may request Staffto report back at a future meeting concerning the
matter. Any member of the public may contact the City Clerk's Office related to the proper procedure to place an item on a future City Council agenda. The
exceptions under which the City Councit MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section
54954,2(b)(1)(2)(3).
4. ,CONSENT C~ENDAR
Consent Calendar items are typically non.controversial in nature and are considered for approval by the City Council with
one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent
Calendar for purposes of public input may request the Mayor to remove the item.
4.1 Minutes of Regular Meeting- None
4.2 Preliminary Engineer's Report: Landscaping and Lighting Maintenance Assessment
District 83-2 (Stagecoach Road Area) (File #360-20)
This Assessment District funds the cost of maintenance for landscaping hnprovements along
Stagecoach Road and the "interior slopes" of Tract 4719. Some of the property owners in this District
have expressed interest in an increased assessment in order to fund additional maintenance and
improvements. The assessment is proposed to increase by 10% for FY 2003-04 and by the Consumer
Price Index and act~aI utility cost increases thereafter. This proposed increase would require a vote of
the property owners. This item would approve the preliminary Engineer's Report and establish
timelines for balloting and a public hearing. Alt property owners would be sent a mailed notice and
ballot 45 days prior to the public hearing date of August 5, 2003.
STAFF RECOMMENDATION: Adopt Resolution.
4.3 Preliminary Engineer's Report: Citywide Street L~ghting Maintenance Assessment
District 83-1 (File #360-50)
This Assessment District funds the cost of maintenance and energy for the City's street lighting
system, except for Dublin Ranch and Tract 7067. The assessment in this District is proposed to be
$16.84 per single family residential lot, which is the same as the FY 2002-03 assessment. This item
would approve the preliminary Engineer's Repor~ for this District and set a public hearing date of July
IS, 2003. The levy of assessments will not take place until the City Council has held the public
heating.
STAFF RECOMMENDATION: Adopt Resolution{s).
4.4 Preliminary Engineer's Report: Landscaping and Lighting Maintenance Assessment
District 86-1 (Dougherty Road Area) (File #36020)
This Assessment District fimds the cost of maintenance for landscaping improvements along portions
of Doughcrty Road and Amador Valley Boulevard and within the Villages at Will Creek development.
The assessment in this District is proposed to be 3.7% higher than the FY 2002-03 assessment; this
increase is allowable under the terms of the Engineer's Report that was approved in 2001. This item
would approve the preliminary Engineer's Report for this District and set a public hearing date of July
15, 2003. The levy of assessments wilt not take place until after the City Council has held the public
hearing.
STAFF RECOMMENDATION: Adopt Resolution{s).
,$.5 Preliminary Engineer's Report: Landscaping and Lighting Maintenance Assessment District 97-1
(Santa Rita/Emerald Park Area) (File 0360-20)
This Assessment District funds the cost of maintenance for landscaping improvements in the Santa Rita
(Emerald Park) development area. The assessment in this District is proposed to be approximately 93%
higher than the 2002-03 assessment due to additional landscaping added to the District. This increase is
allowable under the terms of the Engineer's Report that was approved when the District was formed and is
below the maximum allowable assessment. This item would approve the Preliminary Engineer's Report
for this District and set a public hearing date of July t5, 2003. The levy of assessments will not take place
until the City Council has held the public hearing.
STAFF RECOMMENDATION: Adopt Resoluti0,n.(s)~
4.6 Preliminary Engineer's Report: Street Lighting Maintenance Assessment District 99-1
~ublin Ranch and Tract 7067) (File #360-20)
This Assessment District funds the cost of energy and maintenance for street lighting in Dublin Ranch
and in the Clifden Parc (Tract 7067) development. The assessment in this District is proposed to be
the same as the FY 2002-03 assessment. This item would approve the preliminary Engineer's Report
for this District and set a public hearing date of July 15, 2003. The levy of assessments will not take
place until the City Council has held the public hearing.
STAFF RECOMMENDATION: Adopt Resolution(s).
4.7 Adoption of Resolution Approving Use of 2003-2004 Community Development Block Grant
(CDBG) Funds by Executing Agreement with: Tri-VaHey Haven, Dublin Housing Authority,
Spectrum Community Services, Inc., Tri-Valley Community Foundation, and Easter Seals Bay
Area (File # 600-30/600-40/480-10)
The City Council will consider finalizing the agreements with various service providers, as previously
approved, for usage for 2003-2004 Fiscal Year CDBG funds. The total amount of CDBG funds
allocated to Dublin for FY 2003-04 is $100,980.
STAFF RECOMMENDATION: Adopt Resolution and authorize Mayor to execute agreements.
4.8 Acceptance of Work- Civic Center Library Modular Furniture (File # 600-30)
On May 15, 2003 Staff, along with a representative of Advanced Installation Services,
completed the final inspection of the modular furniture for the Civic Center Library and it was
determined that the Contractor had successfully completed the requirements of the contract.
STAFF RECOMMENDATION: Adopt Resolution accepting project as complete and authorize
Staff to accept a maintenance bond in the amount of $29,796.
4.9 Amendment to Consulting Services Agreement with CCS Planning & Engineering, Inc., for
the I-$80/Fallon Road Interchange Improvements Project (Modification to Scope of Work
and Additional Compensation) (File 0600-30)
These additional engineering services arc necessary to add a northbound to westbound loop to
the 1-580/Fallon Road Interchange and to comply with Caltmns and the Federal Highway
Administration guidelines on interchange modifications. Thc City of Plcasanton and thc
Dublin Ranch Developer have agreed to pay for these additional services.
STAFF RECOMMENDATION: Adopt R.e~.01ufi0 .n approving Amendment No. 3 to the
Agreement with CCS Planning & Engineering, Inc.
4.10 Approval of Funding Agreement with the City of Pleasanton for Final Design and
Construction of the 1-580 Freeway/FaHon Road/El Charro Road Interchange improvement
Project - Phase I (File # 600-40)
This funding agreement with the City of Pleasanton will reimburse Dublin the costs
associated with thc final design and construction of thc Plcasanton-related modifications to
thc 1-580/Fatlon Road/E1 Charro Road Interchange Improvement Project- Phase I.
STAFF RECO1VhMENDATION: Adopt Resolution authorizing the City Manager to executed
the agreement.
4.11 Acceptance of Work - Dublin Sports Grounds Renovation Phase II (File # 600-30)
On August 6, 2002, the City Council awarded contract to Jensen Corporation to complete the
Phase II Renovation of Dublin Sports Grounds. At this time the construction and
maintenance period are completc. Staff, along with representatives from Jenson Corporation,
completed a walkthrough of the project on April 9, 2003. Except for a few minor punch list
items, all elements of the project were complete.
STAFF RECOMMENDATION: Adopt Resolution accepting the completed park improvements
and authorize Staff to accept a maintenance bond in the amount of $86,615.
4.12 Acceptance of Storm Drain through the Golf Course and Upgrades to Existing Fallon Road
Associated with Tract 7135, Dublin, Ranch Area A (Toll CA II, L.P.) (File #600-60)
The storm drain system that extends through the golf course, together with the upgrades to
existing Fallon Road that serve and provide access to the "A" areas of Dublin Ranch, have
been completed so it is appropriate to release the bonds that guarantee the work.
STAFF RECOMMENDATION: Adopt Resolution accepting the storm dxain through the golf
course and updates to existing Fallon Road associated with Tract 7135, Dublin Ranch, Area A.
4.13 Fifth Amendment to Agreement for Legal Services (File ~600-30)
The proposed amendment to the Agreement with Meyers Nave Riback Silver & Wilson for
legal services would increase the general rate charged for litigation and for work performed
by the City Attorney. The proposed amendment would increase the general rate charged for
legal services commending July 1, 2003 by 1.1%. It would also increase the litigation rate
and would establish a rate for work performed by the City Attorney for which the City is
reimbursed by third parities by 2.4%.
STAFF RECOMMENDATION: Approve Fifth Amendment to Agreement for Legal Services
and authorizes Mayor to execute the Amendment.
4.14 Warrant Register ($1,911,117.80) dated June 3, 2003 (File # 300-40)
STAFF RECOMMENDATION: Approve
s. ,wm TTE ,CO ICATIO ,S,- one
6. PUBLIC
6.1 Planned Development Rezoning Stages 1 and 2 Development Plan for Eden Housing,
PA 03-003 (File 0450-30)
The City Council will hold a public hearing and second reading on a proposed Planned
Development Rezoning Stage 1 and 2 Development Plan project for senior housing proposed
by Eden Housing at the site of the former library on Amador Valley Boulevard.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and ADOPT
Ordinance.
6.2 Valley Christian Center Expansion & Master Plan - Planned Development Rezoning Stage
1 & 2 Development Plan (File 0450-30)
This is the second reading of an Ordinance for a Master Plan development program consisting
of a Planned Development Rezoning and Development Plan (Stage 1 and 2) for the expansion
of several buildings and construction of new buildings for a religious facility and related
school at the Valley Christian Center.
STAFF RECOMMENDATION: Conduct public heating; deliberate; waive reading and ADOPT
Ordinance.
6.3 Amendments to City Council Resolution No. 96-84; Adopting Fees for Certain Municipal
Services (File# 180-50)
This item would institute administrative £ces to cover thc administrative costs associated with
establishing and monitoring both credit reimbursement agreements and credit transfer
agreements by amending Resolution 96-84, which established fccs and charges for certain
municipal services to developers; and would provide an automatic adjustment of both fees to
occur on July 1 st of each Fiscal Year, by applying thc appropriate Consumer Price Index.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; and adopt Resolution.
6.4 Adoption of Adjustment of Rates for Garbage Collection, Disposal, and Recycling Services
Provided by Waste Management (File #810-30)
Current garbage rates became effective July 1, 2002. In accordance with thc Agreement with
Waste Management, the adopted rates are scheduled to be reviewed for a rate adjustment July
1, 2003. The City Council will consider an adjustment to the City's current garbage rate. A
rate increase for commercial service is proposed.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; and adopt _Resolution.
6.5 Housing Element Update (1999-2006) and Housing Element General Plan Amendment
(Fac #430-20)
The City Council will review and consider approval of the Revised Draft Housing Element
update to the City of Dublin General Plan. State law requires that the Housing Element of the
General Plan be updated every five years in accordance with the release of thc Regional
Housing Needs Determination from thc State of California and the regional planning agency.
STAFF RECOMMENDATION: Conduct hearing; deliberate; and adopt Resolution adopting a
Negative Declaration for the Housing Element General Plan Amendment; and adopt Resolution
approving the Revised Draft Housing Element and Authorizing Staff to submit the draft to the
State Department of Housing and Community Development for formal review and certification.
6.6 Letter of Support and Commitment of Financial Contribution to Eden Housing, Inc., for
Senior Housing Project and Option to Lease and Memorandum of Option to Lease for
Property at 7606 Amador Valley Boulevard (File 0600-20)
Thc City Council will consider providing a Letter of Support, including the City's financial
contribution, an Option to Lease and a Memorandum of Option to Lease for a section of the
property located at 7606 Amador Valley Boulevard.
STAFF RECOMMENDATION: Approve Letter of Support for Eden Housing, including the
commitment of Affordable Housing City funds in support of the Senior Housing Project and
authorize the Mayor to execute letter; and adopt Resolution approving the Option to Lease and
Memorandum of Option to Lease documents and authorizing the Mayor to execute said
documents.
UNFINISHED BUS'ESS
7.1 ~o~sultant Selection for Historical Resource Identification and Archaeological Assessment
within the Donlon Way Area (File g600-30)
The City Council will consider selecting two consultants with expertise in historical resource
identification and archaeological assessment to assist City Staff in the preparation of a
Specific Plan/Historical District within the Donlon Way area. This item was continued from
the May 20, 2003 City Council meeting.
STAFF RECOMMENDATION: Adopt Resolution, selecting Page and Tumbull (Historical
Resource Consultant) not to exceed $16,600, and William Self and Associates (Archaeological
Resource Consultant) not to exceed $7,150; and authorize City Manager to negotiate and
executed the contracts.
7°2 Award of Contract - Emerald Glen Park, Phase II (File//600-30)
At its meeting of March 4, 2003, the City Council authorized Staff to advertise for bids on the
Emerald Glen Park, Phase II project. After a nearly 5-week bid period, two bids were
received for the Emerald Glen Park Phase I1 project and both bids exceed the available
budget. The award of contract was continued from the May 20, 2003, Council meeting. At
this time the City Council can elect to proceed with one of the following options: 1) Reject all
bids, revise plans and re-bid; 2) Award project with or without alternatives; or 3) Award
project and authorize Staff to work with Contractor to determine options for value engineering
in order to reduce project cost.
STAFF RECOrx&MENDATION: Direct Staff to proceed vfith one of the three options outlined~
7.3 Award of Contract- Kolb Park Play Area Renovation (File g600-35)
On April 1, 2003, the City Council authorized Staff to issue a purchase order for play
equipment from NorCal Gametime Leisure Sale, Inc. Subsequent to Cit Cous~cil's approval to
procure the materials, Staff worked with the play equipment representative in the preparation
of plans and specifications for bidding purposes. After a nearly 3-week bid period, three bids
were submitted. G&G Builders, Inc., provided the lowest bid responsive to the requirements
of the bid documents at $43,000.
STAFF Pd~COMMENDATION: Adopt Resolution awarding bid to G&G Builders, Inc.
s. SVSlSESS
8.1 Commercial Recycling Program Agreement Extension (File g600-30)
On March 1, 1999, the City entered into an agreement with Waste Management (WM) to
develop and implement an Expanded Commercial Recycling Program. The initial agreement
was subsequently extended several times, with the most recent extension covering the period
from July 1, 2001 through June 30, 2003. The City and WM are interested in extending the
agreement through June 30, 2005.
STAFF RECOMMENDATION: Authorize City Manager to execute the Agreement extending
the Commercial Program through June 30, 2005.
8.2 Consultant Services Agreement - Public Art Master Plan (File g600-30/110-30)
The Public Art Master Plan will provide a comprehensive plan to establish guidelines for the
operation of the Public Art Program. The consulting frrm that is recommended by the
committee is Wright Consulting from Felton, CA. The Council will also consider the
formation ora Public Art Task Force to provide guidance to the consultant on Dublin's
culture, review draft plans and make a final recommendation on the Public Art Master Plan to
the Heritage and Cultural Arts Commission and City Council.
STAFF RECOMMENDATION: Approve agreement with Wright Consulting and authorize
Mayor to execute agreement in amount not-to-exceed $15,000; and approve the formation of a
Public Art Task Force and authorize Staff to solicit interested persons to participate on the Task
Force for subsequent appointment by the Mayor.
§.3 Review of Services and Proposed Amendment to Agreement with Alameda County Public
Works for Traffic Signal Maintenance, Street Lighting Maintenance, and Real Estate
Services (File g600..40)
The City has contracted with Alameda County for ;raffle signal and street light maintenance
and for certain r~,d estate services for a number of years. Thc current agreement expires June
30, 2003. This item proposes to extend thc agreement for five years, with modifications to the
scope of work.
STAFF RECOMMENDATION: Adopt Resolution approving amendment to the agreement.
8.4 Public Art Plaques (File b"~00-SO)
Thc City will install identification plaques on all City-owned Artwork in the community. The
City Council will review the plaque approved by the Heritage and Cultural Arts Commission
and consider approval of thc mockup for fabrication.
STAFF R~COMMENDATION: Approve plaque mockup for fabrication.
8.5 Annual Review and Fee Adjustment of the Building & Safety Service contracts with
Linhart, Petersen and Powers Associates (LP2A), Bernard Johnson Young, Inc. (BJY) &
4Leaf Inc. (File #600-30)
The City of Dublin has utilized the firms of Linhart, Peterscn and Powers Associates, Bernard
Johnson Young, Inc. and 4Leaf, Inc., to provide building inspection, plan checking and
building code enforcement. The City Council wilt conduct an annual review of thc contracts.
STAFF RECOMMENDATION: Adopt Resolution approving fee amendment for LP2A and
4Leaf and authorize the Community Development D~rector to execute the amended agreements;
and approve the cancellation of agreement with BJY.
8.6 Approval of Agreement with Precision Inspection Company, Inc., and CSG Consultants,
Inc., for Building and Safety Services (File
Thc City Council will consider the addition of two new consultants to assist in the Building
and Safety Division to meet thc need for additional qualified inspectors.
STAFF RECOMMENDATION: Adopt Resolut. io9 approving Agreements with Precision
Inspection Company, Inc., and CSO Consultants, Inc., and authorize Mayor to execute
Agreements.
9. OTHER BUSINESS_
9.I Brief INFORMATION ONLY reports from Council and/or Staff, including Committee
Reports
10. ADJOUP,-NMt;NT,
If requested, this agenda shall be made available in appropriate alternative formats to persons with a disability, as
required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal
r~les and regulations adopted in implementation thereof. To make a request j~r disabil#y-retated modification or
accommodation, please contact the City Clerk's Office (925) 833-6650 at' least 72 hours in advance of the meeting.
City Council Meeting # 622 Agenda Pdnted 5/29/2003 1:57 PM