HomeMy WebLinkAbout*CC Agenda 06-05-2001 AGENDA
DUBLZN C1'1' COUNCZL
RBGvLAR MBBTIHG
Tuesday, June 5, 2001, 7:00 p.m.:
DUBI, ZN CWIC CENTERr100 Civic Plaza
· Agendas are posted on the City's Internet Website (www. ci. dublin. ca. us)
· A complete packet of information containing Staff Reports and exhibits related to each item is available
for public review prior to a Council meeting in the City Clerk's Office and also at the Dublin Library.
· Agendas may be picked up at the City Clerk's Office for no charge, or to request information
on being placed on the annual subscription list, please call 833-6650.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE TO THE FLAG
3. ORAL COMMUNICATIONS
3.1 Proclamation recognizing Delbert Greer as 2000-2001 School Crossing Guard of the Year
( File 61 O- 5 O)
3.2 Recognition of 2001 Dublin Pride Week Poster Contest Winners & "Make a Difference in
Dublin" Volunteer Organizations (File 0150-80)
Winners of the 2001 Dublin Pride Week Poster Contest and volunteer organizations
participating in "Make A Difference in Dublin" projects will be formally recognized by the
City Council.
STAFF RECOMMENDATION: Receive the Report & formally recognize poster contest
winners and volunteer organizations.
3.3 Public Comments
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and state your
name and address for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State
Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to
statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member
of the public may contact the City Cterk's Office related to the proper procedure to place an item on a future City Council agenda.
The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained
in Government Code Section 54954.2(b)(1 )(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City
Council with one single action. Members of the audience, Staff or the City Council who would like an item
removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item.
4.1 Minutes of Regular Meeting of May 15, 2001
STAFF RECOMMENDATION: Approve
4.2 Amendment to Agreement with Tri-Va!!ey Janitorial for City Facilities Janitorial Services
(File 600-30)
The current agreement with Tri~Valley Janitorial Services expires June 30, 2001. It is
proposed to extend the agreement for an additional five years. The amendment also proposes
a minor adjustment of rate for service to the Civic Center to compensate for additional square
footage; no other changes are proposed at this time.
STAFF RECOMMENDATION: Adopt Resolution approving amendment to agreement
(extension of contract, modification of scope of work, & monthly rate for Civic Center).
4.3 Crossing Guard Services (File 600-30)
The City will consider adopting a Resolution amending the agreement with All City Manage-
ment Services, Inc. for the provision of crossing guard services for Fiscal Year 2001-02
· STAFF RECOMMENDATION: Adopt Resolution and authorize the City Manager to execute
the amendment to the agreement.
4.10
4.11
4.12
4.4 Professional Services Agreement with William Avery & Associates, Inc., to provide labor
relations consulting services to the City (File 600-30)
The City Council will consider authorizing the City Manager to execute a Professional Services
Agreement with William Avery & Associates, Inc. for specialized consulting services in the areas of
labor and employee relations.
STAFF RECOMMENDATION: Authorize City Manager to execute Agreement.
4.5 Purchase Agreement with Surplus Property Authority of Alameda County for 1.001 acres
for new Emerald Glen Fire Station (File 600-40)
It is recommended that the City Council approve the agreement between the City of Dublin and Surplus
Property Authority of Alameda County to purchase the site and authorize the Mayor to execute the
agreement.
STAFF RECOMMENDATION: Approve & authorize the Mayor to execute the Agreement.
4.6 Disposal of Property - Unclaimed Property & Surplus Vehicles & Equipment (File 350-40)
Staff is requesting the City Council declare certain unclaimed property, vehicles and equipment as
surplus and authorize Staff to send the items to Nationwide Auction Companies for auction.
STAFF RECOMMENDATION: Adopt Resolution and authorize Staff to proceed with transfer of
property to Nationwide Auction Systems pursuant to the current agreement with the City.
4.7 Amendment to Agreement with A-I Enterprises for Street Sweeping & Parking Lot
Sweeping Services (File 600-30)
This proposed amendment would allow for a rate increase which is higher than allowed by the current
contract. The proposed rates are 25% higher than the current rates and provide for payment of
prevailing wage rates to the street sweeper operators. Under the provisions of the State Labor Code,
street sweeping has been determined to be a prevailing wage activity by the State Depamnent of
Industrial Relations.
STAFF RECOMMENDATION: Adopt Resolution approving amendment.
4.8 Amendment to Salary Plan for Part-Time Personnel (File 700-20)
Staff is proposing amending the salary ranges for several temporary, part-time positions. The proposed
ranges are based on the results of a recent salary survey, which determined the local market average for
each of the part-time classifications.
STAFF RECOMMENDATION: Adopt Resolution.
4.9 Authorization to Solicit Bids for Contract # 01-08, 2-Year Striping & Marking Contract
(File # 600-35)
This striping and marking contract will repaint existing street pavement striping and markings as part of
Annual Street Maintenance.
STAFF RECOMMENDATION: Authorize the solicitation of bids for Contract ~01-08.
Approval of Final Parcel Map for Parcel 7714, Commerce One, Inc.
(File #600-60/410-40)
This Parcel Map will subdivide a commercial parcel located between 1-580 and Dublin Boulevard and
between Hacienda Drive and Arnold Drive into two new parcels of land separated by a new east-west
street (Digital Drive).
STAFF RECOMMENDATION: Adopt Resolution approving Final Parcel Map 7714.
Amendment to Consulting Services Agreement with MK Centennial for Construction
Management Services for the 1-580/Hacienda Drive Interchange Improvement Project
(Modification to Scope of Work & Additional Compensation) (File 600-30)
This amendment will extend construction management services for an extra 63 days and include
additional survey staking for the 1-5 80/Hacienda Drive Interchange Improvement project which is
nearing completion.
STAFF RECOMMENDATION: Adopt Resolution approving Amendment No. 1 to the MK
Centennial contract and approve Budget Change.
Authorization to Solicit Bids, Contract # 01-09, Annual Street Overlay Project (File 600-35)
The Street Overlay Project consists of removing and replacing failed pavement, resurfacing the street
with 1½" asphalt concrete overlay and re-striping pavement markings.
STAFF RECOMMENDATION: Authorize Staff to advertise for bids.
4.13
4.14
4.15
4.16
Approval of Consulting Engineering Services Agreement with Kimley-Horn & Associates
for Fiscal Years 2001-02 and 2002-03 (File 600-30)
This item would add an on-call traffic engineering consulting firm for use in preparing private
development traffic studies and in-house traffic studies.
STAFF RECO1VIMENDATION: Adopt Resolution and authorize the Mayor to execute the
Agreement.
Annual Review of Building & Safety Service Contracts with Linhart Petersen Powers
Associates (LPzA), BJY and 4LEAF, Inc., and Proposed Fee Adjustments (File 600-30)
The City of Dublin has utilized the firms ofLP2A, BJY and 4LEAF, Inc., to provide building
inspection, plan checking and building code enforcement. The City Council will conduct an
annual review of the contracts and proposed fee adjustments.
STAFF RECOMMENDATION: Adopt Resolution approving fee amendments and authorize the
Community Development Director to sign amendments on behalf of the City.
Dublin Civic Center Public Library - Mitigated Negative Declaration PA 01~001 (F//e 4OO-2O)
The City Council will consider approval of the Mitigated Negative Declaration prepared for
the Dublin Civic Center Public Library project.
STAFF RECOMMENDATION: Adopt Resolution and reaffirm approval of Library Project.
Warrant Register ($1,066,523.33) dated June 5, 2001 (File 300-40)
STAFF RECOMMENDATION: Approve
WRITTEN COMMUNICATIONS
5.1 Request from Alameda County Firefighters/IAFF Local No. 55 to provide retirement
enhancement benefits (PERS 3% ~ 50) to former Dougherty Regional Fire Authority
(DRFA) employees (File 540-10)
The City Council will review a written request and Staff Report regarding retirement
enhancement benefits to former DRFA employees.
STAFF RECOMMENDATION: Determine if there is an interest to meet with the City of San
Ramon to discuss this request -OR - deny request.
PUBLIC HEARING
6.1 Adoption of Adjustment of Rates for Garbage Collection, Disposal, and Recycling Services
provided by Livermore Dublin Disposal (File 810-30)
The City's current garbage rates became effective July 1, 2000. In accordance with the
Agreement with Livermore Dublin Disposal, the adopted rates were scheduled to be reviewed
for a rate adjustment July 1, 2001. The amount of the allowed adjustment is to be calculated in
accordance with a specific formula. The actual percentage of increase depends on the type of
service received. There is no proposed increase for residential curbside service. A rate
increase is proposed for commercial and drop-box service.
STAFF RECOMMENDATION: Conduct public hearing; deliberate and adopt Resolution.
6.2 PA 01-014 Amendment to Resolution No. 57-97 Establishing the Method for Determining
the Amount of In-lieu Fee; and Status of the Affordable Housing Implementation Plan
(File 390-20/430-80)
The City Council will consider amending Resolution No. 57-97 establishing the method for
determining the amount of in_lieu fee whereby the existing fee (75 cents per square foot for
each multi-family unit and $1.00 per square foot for each single-family unit) would be doubled.
The in-lieu fees would be increased to $1.50 per square foot for multi-family units and $2.00
per square foot for single-family units. The doubling of fees would be consistent with the
City' s Inelusionary Zoning Regulations.
STAFF RECOMMENDATION: Conduct public hearing; deliberate and adopt Resolution
amending Resolution No. 57-97.
10.
UNFINISHED BUSINESS
7.1 Approval of Final Promotional Marketing Brochure (File 150-30)
In late 2000, the City Council approved a contract with VatForms, Inc., to prepare a
promotional marketing brochure. The Council is being asked to review and comment on the
final draf~ (including multiple cover pages) prior to production of the 8~page brochure. It is
anticipated that the brochure will be completed and printed in June, 2001.
STAFF RECOMMENDATION: Approve final version and authorize Staff to proceed with
production of promotional marketing brochure.
NEW BUSINESS
8.1 Location of Fire Station 18 - Dublin Ranch (File 540-70)
On April 18, 2000, the City Council approved the Emergency Fire/Medical Response Plan for
service, which concluded that the City needed to construct two (2) new fire stations (Fire
Stations No. 17 & No. 18) to serve the Eastern Dublin Planning area. Fire Station No. 17 will
be located at Broder and Madigan, and Fire Station No. 18 is proposed to be located at the
west side of the intersection of Fallon Road and Bent Tree Drive.
STAFF RECOMMENDATION: Approve the location for Fire Station No. 18 at Fallon Road
and Bent Tree Drive as the preferred location.
OTHER BUSINESS
9.1 Committee Reports
9.2 Brief iNFORMATiONAL ONLY reports from Counciimembers and/or Staff
CLOSED SESSION
10.1 PERSONNEL - Government Code Section 54957.6(a) - Conference with Agency Labor
Negotiator Richard Ambrose - Unrepresented City Employees:
Administrative Aide
Assistant Civil Engineer
Assistant Planner
Building Official
Commtmity Safety Assistant
Administrative Analyst I
Administrative Analyst 1I
Senior Administrative Analyst
Preschool Instructor
Senior Planner
Senior Civil Engineer
Administrative Secretary
Associate Planner
Associate Civil Engineer
City Clerk
Engineer Technician I
Finance Technician I
Finance Manager
Office Assistant I
Public Works Inspector
Recreation Supervisor
Secretary
Economic Development Director
Parks & Facilities Project Manager
Admimstrative Services Director
Information Systems Technician
Assistant to the City Manager
Community Development Director
Engineering Technician II
Finance Technician II '
Planning Manager
Office Assistant II
Recreation Coordinator
Recreation Technician
Information Systems Manager
Parks & Community Services Director
Public Works Director/City Engineer
REPORT OF CLOSED SESSION ACTION
11. ADJOURNMENT
City Council Meeting #563 Kz/G/cc-mtgs/6-5-Olagenda~doc Agenda Printed 06/01/2001 12:37 PM