HomeMy WebLinkAbout*CC Agenda 06-17-2003 REGULAR MEETING
DUBLIN CI'VIC CENTER, 100 Civic Plaza
DUBLI'N C'rTY COUNCI'L
JUNE 17, 2003 AGENDA
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CALL TO ORDER & CLOSED SESSION (6:30 p.m.)
CONFERENCE WiTH LEGAL COUNSEL - Anticipated Litigation - significant exposure to litigation pursuant
to Government Code Section 54956.9(b) ONE potential case. Facts and circumstances: Government Code
Section 54956.9(b)(3)(A)
2. CONFERENCE WITH LEGAL COUNSEL - Existing Litigation - Government Code Section 54956.9(a) Name of
Case: Kruse v. City of Dublin, et al, Alameda Superior Court No. HG03093760
3. PERSONNEL - Government Code Section 54957.6(a) - Conference with Agency Labor Negotiator Richard
Ambrose, City Manager - Unrepresented City Employees:
Assistant City Manager City Engineer
Administrative Analyst II Administrative Aide
Assistant Civil Engineer Administrative Analyst I
Associate Civil Engineer Administrative Technician
Associate Planner Assistant Planner
Recreation Supervisor Community Safety Assistant
Senior Administrative Analyst Engineering Technician I
Senior Civil Engineer Engineering Technician 1I
Senior Planner Finance Technician I
Administrative Services Director Finance Technician II
Assistant to the City Manager Heritage Center Director
Building Official Information Systems Technician
City Clerk Office Assistant I
Community Development Director Office Assistant It
Economic Development Director Preschool Instructor
Finance Manager Public Works Inspector
Information Systems Manager Recreation Coordinator
Parks & Community Services Director Recreation Technician
Parks & Facilities Development Manager Secretary
Planning Manager Secretary to the City Manager/Deputy City Clerk
Public Works Director/City Engineer Senior Finance Technician
Housing Specialist Senior Office Assistant
Parks & Community Services Manager Senior Building Inspector
Parks & Facilities Development Coordinator Heritage & Cultural Arts Supervisor
Geographic Information System Coordinator Code Enforcement Officer
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
2. REPORT OF CLOSED SESSION ACTION
3. ORAL COMMUNICATIONS
3,1 Mayor's Appointment of Student Member to Parks & Community Services Commission
(File it 110-30)
The term of the student member to the P&CS Commission expires on June 30, 2003. Two
applications for the opening were received and the Mayor recommends the appointment of Olek
Pawlowski.
STAFF RECOMMENDATION: Confirm Mayor's appointment to the P&CS Commission.
3.2 Presentation of the City of Dublin's Geographical Information System (GIS) Program
(File # 150-30)
3.3 Public Comments
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and dearly state
your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action
or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or
questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may
contact the City Clerk's Office related to the proper procedure to place an item on a future City Council agenda. The exceptions
under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government
Code Section 54954.2(b)(1)(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City
Council with one single action. Members of the audience, Staff or the City Council who would like an item
removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item.
4.1 Minutes of Regular Meetings of May 20 and June 3, 2003
STAFF RECOMMENDATION: Approve
4.2 Acceptance of Work- Street Light Pole Replacement Phase 1, Contract 02-20 (File # 600-35)
Phase 1 of this project replaced 40 deteriorated street light poles with new, galvanized street
light poles. The work was completed within funds budgeted.
STAFF RECOMMENDATION: Accept improvements and authorize final payment to Steiny &
Co., less retention to be paid in 35 days if no subcontractor or supplier claims are received.
4.3 Authorization to Solicit Bids for Contract 03-09, Front Counter Upgrade Phase 1
(File # 600-35)
This project would reconfigure the shelf and drawer space in the Development Services
counter area of the Civic Center in order to reduce countertop clutter and provide greater
efficiency in serving the public.
STAFF RECOMMENDATION: Authorize Staff to advertise for bids.
4.4 Project Acceptance, Civic Center Library Public Art (File # 600-30)
A portion of the budget for the Civic Center Library was set aside to include art as part of the
overall design. The areas included the children's area, the outdoor entry plaza and the glass
rotunda. Each area was contracted to a separate artist: the children's area to Evans & Brown
for $25,000, the rotunda to Peter Mollica for $55,000, and the plaza to Robert Ellison for
$100,000. The artists have completed the design and installation of the pieces and fulfilled
their requirements of the contract. As part of the artist's contracts, the City has an obligation
to formally accept the pieces as complete.
STAFF RECOMMENDATION: Accept improvements.
4.5 Amendment to Agreements with Berlogar Geotechnical Consultants for General
Geotechnical Services (File # 600-30)
Bcrlogar Geotechnical has provided Dublin with on-call plan checking and peer review for
private developments and soils engineering services for capital projects since 1997. This
action would extend the term of the contract for two additional years.
STAFF RECOMMENDATION: Adopt Resolution and authorize Mayor to execute amendment
to Agreement.
4.6 Amendment to Tract Developer Agreement (TDA), Parcel Map 7714, Alameda County
Surplus Property Authority (ACSPA) (File # 600-60)
Parcel Map 7714 is located in eastern Dublin south of Dublin Boulevard at the northwesterly
corner of Hacienda Drive and 1-580. It contains two parcels zoned for future campus office
(formerly Cisco Systems and Commerce One). The roadway improvements associated with
PM 7714 will not be completed by the expiration date of the TDA (June 4, 2003). It is in the
best interest of the City and the Developer to extend this Agreement by one year.
STAFF RECOMMENDATION: Adopt Resolution extending TDA for one additional year.
4.7 Amendment to Agreement with Cordoba Consulting, Inc., for Coordination and
Management of Freeway Projects and Associated Engineering Services (File # 600-30)
Cordoba Consulting has provided coordination and management of freeway projects since
1999. This amendment will extend the existing contract by one year, as well as increase the
hourly rates commensurate with the Consumer Price Index.
STAFF RECOMMENDATION: Adopt Resolution approving amendment to Contract.
4.8 Amendment to Agreement (Extension of Term and Adjustment of Rates) with Omni-
Means for General Traffic Engineering Services (File # 600-30)
This amendment would extend Omni-Means' existing contract for two years and provide an
increase in hourly charge rates commensurate with the Consumer Price Index increase.
STAFF RECOMMENDATION: Adopt Resolution approving amendment to Agreement.
4.9 Amendment to Agreement (2-Year Extension) with SNG & Associates, Inc., for
Engineering Services (File # 600-30)
SNG performs plan review services related to private development projects. This amendment
would extend the existing agreement for two years and allow the Consultant to request a rate
increase for the second year of the term.
STAFF RECOMMENDATION: Adopt Resolution approving amendment to Agreement.
4.10 Acceptance of Improvements for Tract 6961 "Highgrove", Dublin Ranch, Neighborhood
L-6 (Shea Homes Limited Partnership) (File # 600-60)
Tract 6961 is located in the eastern Dublin area north of North Dublin Ranch Drive and east
of Tassajara Road. It consists of 117 single-family lots. The required public street
improvements are now complete and it is appropriate to accept these improvements for
maintenance.
STAFF RECOMMENDATION: Adopt Resolution accepting improvements and approving the
traffic control devices installed for Tract 6961.
4.11 Emerald Glen Park, Phase II Consultant Services Change Order (File # 600-30)
In December, 2001, the City Council approved an Agreement with Carducci & Associates to
complete design services for Emerald Glen Park, Phase II. The scope of work included
design related services through the project's bidding process. With the award of contract for
construction approved at the June 3, 2003 City Council meeting, Staff is seeking additional
services through the construction phase of the project.
STAFF RECOMMENDATION: Approve Change Order #3 for additional services.
4.12 Amendment to Agreement (Extension of Term and Adjustment of Rates) with Kimley-
Horn and Associates, Inc., for General Traffic Engineering Services (File # 600-30)
Kimley-Hom provides general Traffic Engineering services to the City, primarily traffic
studies for private development and traffic signal design for capital projects. This amendment
would extend the agreement for a two-year period and allow the Consultant to request a rate
increase for the second year of the term.
STAFF RECOMMENDATION: Adopt Resolution approving amendment to Agreement.
4.13 Authorization to Solicit Bids for Contract 02-10, Traffic Signal Upgrade - Village
Parkway/Amador Valley Boulevard (File # 600-35)
This project would upgrade the traffic signal system at Village Parkway/Amador Valley
Boulevard to enhance the operation and safety at this intersection. This project would also
eliminate the free right turn at the southeast comer of this intersection
STAFF RECOMMENDATION: Authorize Staff to advertise for bids.
4.14 Amendment to Agreement (Adjustment of Rates) with Kleinfelder, Inc., for General
Geotechnical Services (File # 600-30)
Kleinfelder has been providing soils engineering services for the City since 1996. Services
have included peer review for private development and soils reports and testing services for
capital projects. This action will approve a rate increase as allowed for the second year of the
contract term.
STAFF RECOMMENDATION: Adopt Resolution approving amendment to Agreement.
4.15 Amendment to Agreement (Two-Year Extension) with Zumwalt Engineering Group for
Engineering Services (File # 600-30)
Zumwalt Engineering has provided general engineering services to the City since 1997,
primarily private development review and plan checking. This amendment would extend the
existing contract by two years and allow for a rate increase on July 1, 2004.
STAFF RECOMMENDATION: Adopt Resolution approving amendment to Agreement.
4.16 Amendment to Agreement with the Zahn Group for Construction Management Services -
Emerald Glen Park Phase II (File # 600-30)
In June of 2003, the City Council authorized Staff to award the contract for the construction
of Emerald Glen Park Phase II. As the project moves into construction, the services of a
construction management firm are needed. Staff recommends amending the agreement that
the City currently has with the Zahn Group to provide these services.
STAFF RECOMMENDATION: Adopt Resolution approving amendment to Agreement.
4o17 Amendment to Agreement with BSK Associates for General Geotechnical Services (File #
600-30)
BSK provides on-call soils and materials testing services to the City, primarily for the City's
capital projects. This amendment would extend the agreement for a two-year period and
allow the consultant to receive a rate adjustment for Fiscal Year 2003-04.
STAFF RECOMMENDATION: Adopt Resolution approving amendment to Agreement.
4.18 Approval of Amendment to Consulting Engineering Services Agreement with Fehr & Peers
Associates, Inc., for FY 2003-04 (File # 600-30)
Fehr & Peers Associates has been providing general traffic engineering services to the City
since July, 2002. This amendment would extend the existing contract for two years and allow
for a rate adjustment for the second year of the term.
STAFF RECOMMENDATION: Adopt Resolution approving amendment to Agreement.
4.19 Warrant Register ($3,069,046.54) dated June 17, 2003 (File # 300-40)
STAFF RECOMMENDATION: Approve
5. WRITTEN COMMUNICATIONS
5.1 Request from Dublin Little League (DLL) for Sports Field Improvements
(File # 260-30/600-30)
The City Council will consider a request from DLL for improvement projects at both the
Dublin Sports Grounds and Emerald Glen Park.
STAFF RECOMMENDATION: 1) Approve the Batting Cage and Infield Replacement Projects
and direct Staff to prepare improvement agreements for City Council approval at a subsequent
meeting; 2) authorize Staff to reimburse DLL for the Safety Cap Pad; 3) authorize DLL to install
Foul Poles at Emerald Glen Field A; and 4) include $3,100 in the Adopted FY 2003-04 Park
Maintenance Budget for the projects.
6. PUBLIC HEARING
6.1 Revisions to Sports Fidd Use Policy (File # 260-10/290-10)
The City Council will conduct a public hearing to consider rescinding the proposed rental fee
increases for certain user classifications due to go into effect on July 1, 2003. The fees would
apply to use of the sports fields at the Dublin Sports Grounds, Emerald Glen Park and Ted
Fairfield Park.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt Resolution.
6.2 Library Community Room Use Policy (File # 220-10)
The new Dublin Library includes a Community Room. The room is envisioned as a venue for
a wide variety of community events and programs. In order to make the room available for
use by the public, a Facility Use Policy must be adopted. Staff will present the proposed
policy, which is based on the Dublin Civic Center Facility Use Policy.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt Resolution.
7. UNFINISHED BUSINESS
7.1 Residential Off-Street Recreational Vehicle Parking Regulations Alternatives
(File # 570-20/570-30)
The City Council will review potential alternatives to the existing off-street recreational
vehicle parking regulations, which regulate where recreation vehicles may be parked on a
residential lot.
STAFF RECOMMENDATION: Maintain the existing off-street parking regulations - OR -
provide Staff with direction regarding the proposed alternatives to modify the Residential Off-
Street Recreational Vehicle Parking Regulations and provide direction if it is appropriate to
phase out thc pre-existing (legal non-conforming) recreation vehicle parking.
7.2 On-Street Parking of Oversized Vehicle Alternatives (File # 570-20)
The Council will consider a report by the Oversized Vehicle Committee, which identifies
alternatives to help resolve the issues surrounding the on-street parking of oversized vehicles.
STAFF RECOMMENDATION: Provide Staff with direction on the proposed alternatives -OR-
supply additional direction to Staff.
7.3 Fairway Ranch Affordable Housing Project (File # 430-80)
The City Council will review and discuss the various issues currently in negotiation between
Staff and the Developers of Fairway Ranch.
STAFF RECOMMENDATION: Receive Report - OR - provide appropriate direction.
8. NEW BUSINESS
8.1 Joint-Allied Agency DUI Enforcement - California Office of Traffic Safety Grant AL0307
(File # 580-40)
The California Highway Patrol was recently awarded a National Highway Traffic Safety
Administration grant through the Office of Traffic Safety. This grant provides overtime to
supplement driving under the influence (DUI) enforcement efforts through sobriety
checkpoints, DUI task force operations, and proactive roving DUI patrols.
STAFF RECOMMENDATION: Adopt Resolution authorizing execution of Agreement.
8.2 Amendment to Construction Truck Access Agreement with Windemere BLC Land
Company, LLC, A California Limited Liability Company (File # 600-30)
This item extends an existing agreement between the City and Windemere BLC Land
Company to require this developer to provide videotaping surveys on Dougherty Road and to
guarantee compensation to the City for pavement damage to this street as a result of heavy
truck traffic to the Windemere Ranch Development site.
STAFF RECOMMENDATION: Adopt Resolution approving amendment to Agreement.
9. OTHER BUSINESS
9.1 BrieflNFORMATIONONLYreports from Council and/or Staff, including Committee
Reports
10. ADJOURNMENT On Tuesday, June 24, 2002, beginning at 6:00 p.m., an Adjourned Regular
Meeting will be held, including public hearings for consideration and adoption of the City's Fiscal
Year 2003-04 Budget and the FY 2003-04 Update to the 2002-07 Five-Year Capital Improvement
Program.
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City Council Meeting Cf 623 Agenda Printed 6/12/2003 3:12 PM