HomeMy WebLinkAbout*CC Agenda 06-20-2006
REGULAR MEETING
Tuesday,June 20, 2006, 7:00 p.m.
DUBLIN CIVIC CENTER, 100 Civic Plaza
DUBLIN CITY COUNCIL
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CLQ5ED SfSSI~ (6:30 D,m.l- NONE
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE TO THE FLAG
3. ORAL COMMUNlCATIONS
3.1 Mayor's Appointment of Student Member to Parks & Community Services Commission
(11 0-30)
The term of the student member to the Parks & Community Services Commission will expire
on June 30, 2006. The opening was advertised and nine applications were received. Mayor
Lockhart recommends the appointment of Alex Deering to a term expiring in June of 2007 on
the Parks and & Community Services Commission.
STAFF RECOMMENDATION Confirm Mayor's appointment of Alex Deering to the Parks &
Community Services Commission.
3.2 Acceptance of Donation from DublinlSan Ramon Women's Club - Monetary Donation for
AutoPulse Supplies (150-70)
The GFWC Dublin/San Ramon Women's Club donated two AutoPulse Resuscitation Systems
in January of tbis year These systems are a non-invasive cardiac support pump that
automatically pumps the patients' chest in order to circulate blood to the heart and brain
during a cardiac arrest situation. One system is located at Fire Station No. 16 and the other at
Fire Station No. 17 The Women's Club has now made a $500 cash donation to the City's
General Fund to be used by the Fire Stations for AutoPulse supplies.
ST AFF RECOMMENDATION Recognize the Dublin/San Ramon Women's Club and tormally
accept donation of $500 for Auto-Pulse Resuscitation Systems supplies.
3.3 Alameda County Public Health Department - Partners 2006 Award (150-20)
The City will receive an award from the Alameda County Public Health Department for its
efforts in addressing tobacco oonsumption among youth.
STAFF RECOMMENDATION Accept the Award from Alameda County
3.4 Proclamation Recognizing the Dublin High School Boys Varsity Baseball Team, Northern
California Section Champions (610-50)
3.5 Public Comments
At this line, the public Is permi1llld to Sdctess the City Council on non-sgendized llams. Plesse step to the podium and cleaffl" Siate yow name
for the record. COMMENTS SHOULD NOT EXCEED THREE f3J MINUTES. In BCCOtdsnce with State Law. nO sction or ctiSCIJSSlon may lake
Plsce on any itsm not appearing on the posl8d agenda. The Council may respond to statements made or questions asM<!, or may request
Staff to report back ala lutlrn meeting concerning the matter. Any member of the public may conlDct lIle CIIy Clerk's Office relel8d to the
proper procedure to piece an llam on a future City Council agenda. The exceptions under which lIla City Council MAY <lscuss sndIor taka
sction on il8ms nol sppaer;ng on lIla agenda are contained in GOI/emrnenlCode Section 54954.2(bX1)(2)(3).
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4. CONSENT CALENDAR
Consent Calendar Items we typically non-conlroversial in nllluro and are considered fer appto'llll by the Cily Council with one single action. M~
01 the eU<ience, SIlIff ot the Cily Council who woukt nile an item ramMd from the Consent Calendllr lor purpoees 01 public input may request the
Maya- to remove the Item.
4.1 Minutes of Regular Meeting of June 6, 2006
STAFF RECOMMENDATION Approve
4.2 Acceptance of Work, Street Light Pole Replacement Phase 4, Contract No. 05-09 (600-35)
This project was the final phase of a four-year project to replace deteriorated painted steel
street light poles. A total of 112 poles were replaced in this year's project. The work was
completed within funds budgeted.
STAFF RECOMMENDATION Accept the improvements constructed under Contract No 05-
09 and authorize final payment to John D Baker Construction, less retention to be paid in 35
days if no subcontractor or supplier claims are received.
4.3 Amendment to Agreement with Kleinfelder, Inc., for Engineering Services (600-30)
Kleinfelder, Inc., has provided general geotechnical services to the City since 1996, primarily
in the area of peer review for private development projects, and Staff support and testing
services for Capital Improvement Program projects. The City Council will consider
extending the contract for an additional two-year term and granting a rate increase for Fiscal
Year 2006-2007
STAFF RECOMMENDATION Adopt Resolution approving the Amendment to the
Agreement with Kleinfelder, Inc.
4.4 Amendment to the Agreement with Omni-Means, L Tn, for Traffic Engineering Services
(600-30)
Omni-Means, L TD, has provided the City Engineer with traffic engineering services since
1996, performing tasks associated with private development projects. As provided by the
current two-year Agreement with the City, a rate increase is being requested for Fiscal Year
2006-2007, which is the second year of the Agreement.
STAFF RECOMMENDATION Adopt Resolution approving the Amendment to the
Agreement with Omni-Means, LTD
4.5 Park Furniture Replacement - Contract No. 06-06, Change Order (600-35)
The 2006-2007 Capital Improvement Program included funds to complete the furniture
replacement for Alamo Creek Park and Stagecoach Park. Staff has prepared Change Order # 1
to increase the scope of work for the Park Furniture Replacement Project - Contract No. 06-
06
STAFF RECOMMENDATION: Approve Change Order #1 with Ross Recreation Equipment
Company, Inc., in the amount of $72,613
4.6 Citywide Street Lighting Maintenance Assessment District 83-1: Preliminary Engineer's
Report (360-20)
This assessment district pays the cost of energy and maintenance for the City's street light
system except the lights that are included in Dublin Ranch Street Light Maintenance
Assessment District 99-1 This action approves the Preliminary Engineer's Report for the
2006-07 assessment and sets a public hearing date of July 18, 2006. The proposed assessment
is the same as the 2005-06 assessment. The public hearing will be held prior to the levy of
assessments.
STAFF RECOMMENDATION: Adopt ResolutionCs) approving the preliminary Engineer's
Report and setting a public hearing date and time (July 18, 2006, 7'00 p.m.) for the purpose of
hearing protests to the proposed 2006-2007 assessment.
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4.7 Landscaping and Lighting Maintenance Assessment District 83-2 (Stagecoach Road):
Preliminary Engineer's Report (360-20)
This assessment district pays the cost of landscape maintenance and utilities along Stagecoach
Road and the "interior slopes" of the Dublin Hills Estates development. This action approves
the Preliminary Engineer's Report for the 2006-07 assessment and sets a public hearing date
of July 18, 2006. The proposed assessment is 2.8% higher than the 2005-06 assessment,
which is commensurate with the Consumer Price Index rate of inflation, as allowed by the
terms of the engineer's report approved in 2003-04 The public hearing will be held prior to
the levy of assessments.
STAFF RECOMMENDATION. Adopt Resolution(s) approving preliminary engineer's report
and setting hearing date and time (July 18, 2006, 7'00 p.m.) for the purpose of hearing protests to
the proposed 2006-2007 assessment.
4.8 Landscaping and Lighting Maintenance Assessment District 86-1 (Dougherty Road):
Preliminary Engineer's Report (360-20)
This assessment district pays the cost of landscape maintenance and utilities for certain
landscaped areas associated with the Villages at Willow Creek development. This action
approves the Preliminary Engineer's Report for the 2006-07 assessment and sets a public
hearing date of July 18, 2006. The proposed assessment is 2.8% higher than the 2005-06
assessment, which is commensurate with the Consumer Price Index rate of inflation, as
allowed by the terms of the engineer's report approved in 2001 The public hearing will be
held prior to the levy of assessments.
STAFF RECOMMENDATION Adopt Resolution(s) approving the preliminary Engineer's
Report and setting a public hearing date and time (July 18,2006, 7.00 p.m.) for the purpose of
hearing protests to the proposed 2006-2007 assessment.
4.9 Landscaping Maintenance Assessment District 97-1 (Santa Rita Area): Preliminary
Engineer's Report (360-20)
This assessment district pays the cost of landscape maintenance and utilities for certain
landscaped areas in the area bounded by 1.580, Tassajara Road, Gleason Drive, and Arnold
Road. This action approves the Preliminary Engineer's Report for the 2006-07 assessment
and sets a public hearing date of July 18,2006 The proposed assessment is the same as the
2005-06 asseSSment. The public hearing will be held prior to the levy of assessments.
STAFF RECOMMENDATION. Adopt Resolutlonts) approving the preliminary Engineer's
Report and setting a public hearing date and time (July 18, 2006, 7:00 p.m.) for the purpose of
hearing protests to the proposed 2006-2007 assessment.
4.10 Street Lighting Maintenance Assessment District 99-1 (Dublin Ranch and Tract 7067):
Preliminary Engineer's Report (360-20)
This assessment district pays the cost of energy and maintenance for street light system in
Dublin Ranch and Tract 7067 This action approves the Preliminary Engineer's Report for
the 2006.07 assessment and sets a public hearing date and time of July 18, 2006, 7.00 p.m.
The proposed assessment is approximately 74% ($15 70 per lot) higher than the 2005-2006
assessment, but is below the maximum assessment allowed by the Engineer's Report. The
public hearing will be held prior to the levy of assessments.
STAFF RECOMMENDATION Adopt Resolution(s) approving the preliminary Engineer's
Report and setting a public hearing date and time (July 18,2006, 7'00 p.m.) for the purpose of
hearing protests to the proposed 2006.2007 assessment.
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4.11 Dublin Heritage Center Exhibit Restoration Project - Project Aeeeptance, Contraet No.
06-03 (600-35)
The City Council awarded the bid for the Heritage Center Exhibit Restoration to Rosa
Construction. The contractual requirements of the Heritage Center Exhibit Restoration bid
have now been completed and the project is ready to be accepted.
STAFF RECOMMENDATION Authorize Staff to accept a maintenance bond in the amount of
$11,055 at a future date, and adopt Resolution to accept the final improvements for Contract No.
06-03,
4.12 Amendment to Agreement with TJl(M Transportation Consultants for Traffic
Engineering Services (600-30)
TJKM Transportation Consultants has provided the City with traffic engineering services
since 1983, performing tasks associated with private development and the City's Capital
Improvement Program projects. As provided by the current two-year Agreement with the
City, a rate increase is being requested for Fiscal Year 2006-2007, which is the second year of
the Agreement.
STAFF RECOMMENDATION Adopt Resolution approving the Amendment to the
Agreement with TJKM.
4.13 Ordinance Prohibiting the Operation of Medical Marijuana Dispensaries (560-60)
At its June 6, 2006 meeting, the City Council conducted a public hearing, waived the first
reading and introduced an Ordinance prohibiting the operation of medical marijuana
dispensaries. The City Council voted unanimously to approve the Ordinance, which adds
Chapter 5.58 to the Dublin Municipal Code to prohibit the operation of medical marijuana
dispensaries within the City of Dublin. A violation of this prohibition would constitute a
misdemeanor, pursuant to Dublin Municipal Code Section 1 04 030
STAFF RECOMMENDATION Waive second reading and adopt Ordinance to prohibit the
operation of medical marijuana dispensaries.
4.14 Amendment to Agreement with Tri-Valley Janitorial Services (600-30)
Tri-Valley Janitorial provides janitorial services for City facmties. This amendment allows
for a one-year term extension, a 2.8% Consumer Price Index rate increase, and minor
modifications to the scope of services provided.
STAFF RECOMMENDATION Adopt Resolution approving the Amendment to the
Agreement with Tri-Valley Janitorial Service.
4.15 Amendment to Agreement with SNG & Associates, Inc., for Engineering Services (600-30)
SNG & Associates, Inc., has provided the City with engineering services since 2002,
performing tasks associated with private development projects. As provided by the current
two-year Agreement with the City, a rate increase is being requested for Fiscal Year 2006-
2007, which is the second year of the Agreement
STAFF RECOMMENDATION Adopt Resolution approving the Amendment to the
Agreement with SNG & Associates, Inc.
4.16 Amendment to Agreement for Legal Services (600-30)
The proposed amendment to the Agreement with Meyers Nave Riback Silver & Wilson for
legal services would increase the hourly rate by 2.71 % and increase the rate charged for
litigation and work performed by the City Attorney for which the City is reimbursed by third
parties by 4 44% commencing July I, 2006
STAFF RECOMMENDATION Approve Eighth Amendment to Agreement for Legal Services
with Meyers Nave Riback Silver & Wilson and authorize Mayor to execute the Amendment.
4.17 Preliminary Financial Reports for the Month of May 2006 (330-50)
This item provides the report of the financial statements for the month of May 2006
STAFF RECOMMENDATION Receive reports.
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4.18 Cooperative Agreement with Dnblin San Ramon Services District in Connection with the
Dougherty Road Improvements - Houston Place to 1-580 Project (600-40)
As part of thc Doughcrty Road Improvements - Houston Place to 1-580 Projcct, thc City will
bc widcning and improving the intersection of Duhlin Boulevard and Dougherty Road. The
utility facilities owned and maintained hy the Duhlin San Ramon Scrviccs District (Distnct)
will also nccd to be adjusted and relocated and are proposed to bc included in the City's
project. This Agrccment will establish the City's responsihihty to perform thc work and the
Dlstnct's responsibility to rcimburse the City for the work and attendant ovcrhead,
management and admmistration costs.
STAFF RECOMMENDATION Adopt Resolution approving thc Cooperative Agreement WIth
Duhhn San Ramon Services District in connection with the Dougherty Road Improvemcnts
Houston Place to 1-580 Project.
4.19 Amendment No.1 to Collection Service Agreemeut Between City of Dublin and Amador
Valley Industries, LLC - Correcting Discrepancy (600-30)
The agreement for solid waste servH;es between the City and A V I has a discrepancy The
reference to a fonnu.la IS stated differently on two ofthc pagcs of Exhibit 2 to the Agreement.
This amendment will consIstently IdentIfy the index to bc uscd.
STAFF RECOMMENDATION Adopt Resolution approving Amcndmcnt No I to Agreement
with Amador Vallcy Industries, LLC, and authorize City Manager to execute Amcndmcnt #1
4.20 Amendment to Agreement with MCE Corporation - Extension of Time and Adjustment of
Rates (600-30)
MCE CorporatIon provides Public Works Maintenance Services to the City. The currcnt
MCE agreement expires June 30, 2006. This amendment allows for an extension of the
current agreement for up to one year and a 3% adjustment of ratcs for Fiscal Year 2006-2007
STAFF RECOMMENDATION Adopt Resolution approving thc Amendment to the
Agreement with MCE.
4.21 Revisions to the Personuel System (700-20)
Thc City Council will consider amendmg the City's Salary Plan for Full-Time and
Managcment Personnel in accordance with the adopted Fiscal Year 2006-2007 Budget.
Additionally, the Council will consider updatmg several job dcscriptions to bring them into
conformancc with laws and current responsibilitIes.
STAFF RECOMMENDATION Adopt Resolutionlsl amendmg the City's Salary Plan.
4.22 Extension of Completion Date - Undergrouud Utility District 2003-01, Dougherty Road
from Sierra Lanc to Dublin Boulevard, Dubllu Boulevard from Dublin Court to Dougherty
Road, and Scarlett Court from Dublin Boulevard to a Point 700 Feet South of Dublin
Bou levard (t 020-30)
Due to weathcr and utility conflicts, which have caused unantIcipated delays in the
undergrounding of utili tics, it is necessary to extend the completion dates for Undcrground
Utility District 2003-01
STAFF RECOMMENDATION Adopt Resolution extending the completion dates by
6 months.
4.23 Warrant Register ($1,572,001.08) dated June 20, 2006 (300-40)
STAFF RECOMMENDATION Approve.
5. WRITTEN COMMUNICA nONS - None
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6. PUBLIC HEARING
6.1 Dougherty Hills Park, Dog Park - Environmental Review and Authorb:atioo to Bid
(920-30/600-35)
As approved in the 2004-2009 Capital Improvement Program, the construction of the
Dougherty Hills, Park Dog Park is scheduled to commence in Fiscal Year 2006-2007 Staifis
seeking City Council approval to advertise the Dougherty Hills Park, Dog Park for bids and to
approve the environmental report for the proposed project.
STAFF RECOMMENDATION Conduct public hearing; deliberate; adopt Resolution
approving Initial Study and Mitigated Negative Declaration and Mitigation Monitoring Program
for Dougherty Hills Park, Dog Park; and authorize Staff to advertise contract.
6.2 Amendment to an Adopted Planned Development Zoning District (PA 02--063) for Willows
at San Ramon Village (formerly known as Bancor Alcosta), PA 06-034 (450..20)
The request is for an amendment to an adopted Planned Development Zoning District (PA-
063) to modify the approved phasing plan for the mixed-use development project at San
Ramon Village Plaza which includes the construction of 56 townhomes and the remodeling of
'" J 4,000 square feet of an existing commercial building. The amendment also includes minor
clean-up items.
STAFF RECOMMENDATION. Conduct public hearing; deliberate; waive reading; and
INTRODUCE Ordinance approving an amendment to an adopted Phasing Plan for Planned
Development Zoning District (PA 02-063) for Willows at San Ramon Village and approving
minor revisions to the Development Plan for Planned Development Zoning Ordinance (P A 02-
063) or provide Staff direction on a different option.
6.3 Adoption of Rates for Garbage Collection, Disposal, and Recycling Services Provided by
Amador Valley Industries and Establishing the 2006-2007 Anoual Assessment (600..30)
The Agreement for solid waste services between the City and Amador Valley Industries
(A VI) requires the City to adopt a rate schedule, which is estimated to produce a specified
revenue amount as identified in the Agreement. The City has also adopted an Ordinance,
which requires all parcels in the City to subscribe to weekly minimum garbage service. For
residential properties that are serviced with individual containers, the City collects the annual
cost of minimum service with the property tax bill. The Council will consider adopting two
separate Resolutions establishing the garbage rates effective July 1, 2006, and establishing the
Fiscal Year 2006-2007 refuse related property tax assessment.
STAFF RECOMMENDATION Conduct public hearing; deliberate; adopt Resolution(sl
amending the Schedule of Services Rates, and approving and establishing the Annual Rate levied
for Basic Service.
7. UNFINISHED BUSlNESS
7.1 Scarlett Court Specific Plan Study, PA 03-063 (410-55)
In the Fiscal Year 2002-2003 Goals & Objectives program, the City Council ranked, as a high
priority, the initiation of a Specific Plan for the Scarlett Court area. The Scarlett Court area is
approximately 52 acres and is bounded by Dougherty Road, Dublin Boulevard, 1-580 and the
Iron Horse Trail right-of-way At the time, the City Council was concerned about potential
development/redevelopment of several large and undefUtilized parcels. The City Council will
discuss the Scarlett Court Specific Plan and provide direction on how Staff should move
forward with the preparation of the Plan.
STAFF RECOMMENDATION: Direct Staff to prepare Phase I of Scarlett Court Specific Plan
to include design, landscape and signage guidelines.
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8, NEW BUSINESS
8.1 Fourth Amendment to Construction Truck Access Agreement with Windemere BLC Land
Company, LLC, a California Limited Liability Company (600-30)
The proposed amendment would allow the developer of the Windemere project in Contra
Costa County to continue using Dougherty Road within the City of Dublin to haul heavy
equipment and materials to the project site in Fiscal Year 2006-2007 The amendment also
specifies the developer's obligations to perform certain pavement repairs on Dougherty Road
in 2006 to mitigate its fair-share of pavement impacts due to truck traffic from the project in
Fiscal Year 2005-2006.
STAFF RECOMMENDATION Adopt Resolution approving the proposed Fourth Amendment
to the Construction Truck Access Agreement with Windemere BLC Land Company, LLC, and
approve Budget Change in the total amount of$I,632 to the General Fund.
8.2 Approval of 2006 Americans witb Disabilities Act (ADA) Transition Plan Update (700-70)
In order to meet the requirements of the Americans with Disabilities Act (ADA), the City
adopted Resolution No. 28-93 on February 2, 1993, adopting an ADA Transition Plan to
bring City facilities into ADA conformance. The proposed 2006 ADA Transition Plan
Update, if adopted, would replace the 1993 plan to include coverage of the City's expanded
infrastructure and assess facilities against current ADA standards, as well as prioritize any
necessary improvements and provide a funding plan and schedule for implementation.
STAFF RECOMMENDATION Adopt Resolution approving the 2006 Americans with
Disabilities (ADA) Transition Plan Update.
8.3 Approval of 1-580 HOV Transportation Management Plan and Intelligent Transportation
Systemrrrallic Operations System (TMP & ITSrrOS) Cooperative Agreement for Design,
Construction and Administration (600-40)
The proposed Cooperative Agreement between the City and the Alameda County Congestion
Management Agency (CMA) is to define implementation responsibilities for the initial phase
(Phase IA) of the "Phase I" High Occupancy Vehicle (HOV) Lane Project. This project will
install an interim HOV lane on eastbound 1-580 from Hacienda Drive to east of Greenville
Road to help reduce freeway congestion during the evening commute period. The CMA will
cover the full cost of this project through multiple sources, including Federal, State and
regional funds. The Phase I A project associated with the proposed Cooperative Agreement
will install advanced traffic management and monitoring devices in Dublin. The CMA
anticipates starting construction of the Phase lA project in fall 2006 and completing
construction by spring 2007
STAFF RECOMMENDATION. Adopt Resolution approving the proposed 1-580 HOV TMP &
ITSITOS Cooperative Agreement for Design, Construction and Administration, and authorize
the City Manager to execute the Agreement.
9. QTHER BUSINESS
9.1 Brief INFORMATION ONLY reports from Council and/or Staff, including Committee
Reports and Reports by Council related to Meetings Attended at City Expense (AB 1234).
10 ADJOURNMENT
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.
City Council Meeting II 718 Agenda Printed &'15'2006 11:37"44 AM
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