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Home My WebLink About*CC Agenda 06-24-2003 Budget & CIP ADJOURNED REGULAR MEETING Tuesday, June 24, 2003, 6:00 p.m. DUBLIN ClVJC CENTER, 100 Civic Plaza ' DUBLIN CITY COUNCIL AGENDA · Agendas areposted on the City's Internet Website (www. ci. dublin, ca. us) NOTE: Agendas posted on the Website are provided as a public service, and are not intended to serve as a part of, or a replacement for any part of the legally required posting of agendas or the public noticing of projects appearing before the City Council · Agendas may bepicked up at the City Clerk's Office for no charge, or to request information on being placed on the annual subscription list, please call 833-6650. · A complete packet of information containing Staff Reports and exhibits related to each item is available for public review prior to a Council meeting in the City Clerk's Office and also at the Dublin Library. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. ORAL COMMUNICATIONS 3.1 Adoption of Final 2003-04 Goals & Objectives (G&O) (File # 100-80) The City Council will consider carrying forward some Fiscal Year 2002-03 G&O 'that are projected not to be completed until Fiscal Year 2003-04. STAFF RECOMMENDATION: Prioritize those G&O that are to be carded over from FY 2002- 03 to FY 2003-04 and adopt the FY 2003-04 G&O as amended. 3.2 Public Comments At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your name f6r the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion' may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk's Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 4. CONSENT CALENDAR - None 5. WRITTEN COMMUNICATIONS - None 6. PUBLIC HEARING 6.1 Adoption of 2003-04 Update to the Five-Year Capital Improvement Program for Fiscal Year 2002-03 through 2006-07 (File # 330-40) Each year, the City Council adopts or updates the City's Five-Year Capital Improvement Program (CIP). The CIP addresses the City's public infrastructure needs over a five-year period. Projects are identified within four major categories: General, Cormnunity Improvements, Parks and Streets. STAFF RECOMMENDATION: Open public hearing; receive Staff presentation; receive public comment; review CIP by major project category; deliberate; adopt Resolution approving the 2003-04 Update to the Five-Year CIP for 2002-07. 6.2 Adoption of the 2003-04 Annual Budget & Financial Plan (File # 330-20) Each year, the City Council adopts the City's Budget and Financial Plan. This year's proposed Preliminary Budget and Financial Plan for Fiscal Year 2003-04 includes total recommended appropriations of $75,464,079. STAFF RECOMMENDATION: Open public hearing; receive Budget overview from Staff; receive presemations from Community Groups/Organizations requesting funding; review Preliminary Budget by Program; receive public comments; close public hearing; determine which Community Groups/Organizations funding requests should be funded by FY 2003-04 determine which Higher Service Levels should be funded for FY 2003-04; determine appropriate use of projected 2003-04 surplus; adopt Resolution approving 2003-04 A~a~ual Budget. 7. UNFINISHED BUSINESS - None NEW BVSr ESS 8.1 Adoption~of a Revised Appropriations Lhnit for Fiscal Year 2902-03 (File # 33020) Each year, the City Council is required by State Law to adopt an Appropriations Limit in conjunction with thc annual Budget process. Thc 2002-03 Limit was calculated and adopted by Resolution No. 112-02 on June 24, 2002. At thc time the'Limit was adopted, £mal information retaking to the population for thc City of Dublin and the amount of Non- Residential Assessed Valuation, both of which are used in thc calculation of the Limit, was not available. Now that thc h~formation is available, it is recommended that thc Council adopt a Revised Limit for FY 2002-03. STAFF RECOMMENDATION: Approve the selected factors used to calculate the Revised 2002-03 Limit and adopt Resolution. 8.2 Adoption of an Appropriations Limit for Fiscal Year 2003-04 (File # 330-20) Each year~ thc City Council is required by State Law to adopt an Appropriations Limit in conjunction with thc annua~ Budget process. The 2003-04 Appropriations Limit is calculated by multiplying the adopted Limit for the prior year by a factor reflecting grow~ increases. STAFF RECOMMENDATION: Approve thc selected factors used to calculate the 2003-04 Limit and adopt Resolution. 8.3 Contract 03-13, Bray Commons - Authorization to Bid (File/4 600-35) As approved in the 2002-07 Capital L, nprovement Program, design of the 4oS-acre Neighborhood Park in Dublin Ranch Area G will begin in FY 2002-03, and construction will be complete in FY 2003-04. Preceding thc con~-nunity design process and City Council approval of the Conceptual Plan, the Landscape Architectural Consultant has completed the construction documents for park conslxuction. STAFF RECOMMENDATION: Authorize Staff to advertise for bids. 8.4 2002-03 Budget Modification with Regard to Article XIII B of the State Constitution (File # 330-20) Each year, the City Council takes action to protect the ability to utilize rescues in furore years, without the risk of exceeding the State mandated Appropn'ations Limit. The State constitution establishes a limit on the amount of annual appropriations that can legally be made from Proceeds of Taxes. STAFF RECOMMENDATION: Authorize appropriations to Reserves, any revenues in excess of budgeted expenditures as of June 30, 2003, as outlined ha the Staff Report. 9. OTHER BUSINESS 9.1 Brief INFORMATION ONLY reports from Council and/or Staff, including Committee Reports CLOSED SESSION 1. PERSONNEL - Governmen~ Code Section $4957.6(a) - Conference with Agency Labor Negotiator Richard Ambrose, City Manager - Unrepresented City Employees: Assistant City Manager City Engineer Administrative Analyst II Administrative Aide Assistant Civil Engineer Administrative Analyst I Associate Civil Engineer Administrative Technician Associate Planner Assistant Planner Recreation Supervisor Community Safety Assistant Senior Administrative Analyst Engineering Technician I Senior Civil Engineer Engineering Technician II Senior Planner Finance Technician t Administrative Services Director Finance Technician II Assistant to the City Manager Heritage Center D~rector Building Official Information Systems Technician City Clerk Office Assistant I Community Development Director Office Assistant II Economic Development Director Preschool Instructor Finance Manager Public Works Inspector Information Systems Manager Recreation Coordinator Parks & Community Services Director Recreation Technician Parks & Facilities Development Manager Secretary Planning Manager Secretary to the City Manager/Deputy City Clerk Public Works Director/City Engineer Senior Finance Technician Housing Specialist Senior Office Assistant Parks & Community Services Manager Senior Building Inspector Parks & Facilities Development Coordinator Heritage & Cultural Arts Supervisor Geograpl~c Information System Coordinator Code Enforcement Officer 10. ADJOURNME .NT. The next Regular Meeting of the Dublin City Council will be held on Tuesday~ July 1, 2003 at 7:00 p.m. If requested, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U. SoC. Section 12152), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk's Office (925) 833-6650 at least 72 hours in advance of the meeting. City Council Meeting # 624 Agenda Printed 6/19/2003 2:59 PM