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Home My WebLink About*CC Agenda 06-28-2007 Budget Hearing REVISE AGENDA ADJOURNED REGULAR MEETING Thursday, June 28, 2007, 6:00 p.m. DUBLIN CIVIC CENTER, 100 Civic Plaza DUBLIN CITY COUNCIL .. AGENDA" . Agendas are posted on the City's Internet Website (www.ci.dublin.ca.us) NOTE: Agendas posted on the Website are provided as a public service, and are not intended to serve as a part of, or a replacement for any part of the legally required posting of agendas or the public noticing of projects appearing before the City Council . Agendas may be picked up at the City Clerk's Office for no charge, or to request information on being placed on the annual subscription list, please call 833-6650. . A complete packet of information containing Staff Reports and exhibits related to each item is available for public review prior to a Council meeting in the City Clerk's Office and also at the Dublin Library. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. ORAL COMMUNICATIONS 3.1 Adoption of Final 2007-2008 Goals & Objectives (100-80) The Council will review the final Goals & Objectives for Fiscal Year 2007-2008, which includes the proposed carry-over goals from Fiscal Year 2006-2007 to be carried over, the Preliminary Adopted Goals & Objectives for Fiscal Year 2007-2008, and the Preliminary Adopted 10- Year Strategic Plan. STAFF RECOMMENDATION: Approve those Goals & Objectives that are to be carried over from Fiscal Year 2006-2007 to the Fiscal Year 2007-2008 Goals & Objectives and 10-Year Strategic Plan, and Adopt the Fiscal Year 2007-2008 Goals & Objectives and lO-Year Strategic Plan, as amended. 3.2 Youth Advisory Planning Board Appointments to the Tri- Valley Adolescent Health Initiative (110-30) The Youth Advisory Planning Board was developed to support the Tri-Valley Adolescent Health Initiative Committee. Students from Middle School, High School and freshman or sophomore status in college represent the Cities of Dublin, Pleasanton and Livermore by engaging other youth in the needs assessment and planning process on adolescent health and wellness services for the Tri-Valley region. STAFF RECOMMENDATION: Confirm the Mayor's five (5) appointments to the Youth Advisory Planning Board to the Tri- Valley Adolescent Health Initiative for the term of July 2007 through June 2008. 3.3 Public Comments At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk's Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b}(1}(2)(3). 4. CONSENT CALENDAR 4.1 Minutes - None Page I of3 4.2 Amendment to Agreement for Legal Services (600-30) The proposed amendment to the Agreement with Meyers Nave Riback Silver & Wilson for legal services would increase the hourly rate by 5.26% and increase the rate charged for litigation and work performed by the City Attorney for which the City is reimbursed by third parties by 2.13% commencing July 1,2007. STAFF RECOMMENDATION: Approve Ninth Amendment to Agreement for Legal Services with Meyers Nave Riback Silver & Wilson and authorize Mayor to execute the Amendment. 4.3 Shannon Community Center - Change Order Authorization for Additional Grading Work Due to Unforeseen Conditions (210-30/600-35) Unanticipated site conditions require additional grading and excavation to properly prepare the soil for the foundation of the building and a Change Order to the original contract is needed. Staff is seeking authorization for a change order in an amount not to exceed $75,000 in order to keep the project on schedule. STAFF RECOMMENDATION: Adopt Resolution Authorizing the City Manager to Approve a Change Order of Up to $75,000 for Additional Grading Work Due to Unforeseen Conditions. 5. WRITTEN COMMUNICATIONS - None 6. PUBLIC HEARING 6.1 Fiscal Year 2007-2008 Update to the 2006-2011 Capital Improvement Program; Fiscal Year 2007-2008 Preliminary Budget and Financial Plan (330-40/330-20); Emerald Glen Park Recreation and Aquatic Complex The City Council will consider adoption of the Fiscal Year 2007-2008 Updates to the City's Five-Year (2006-2011) Capital Improvement Program (CIP) and the Preliminary Budget and Financial plan for Fiscal Year 2007-2008. The proposed Budget and Financial Plan recommends total appropriations of $108,695,542. The City Council will also receive a report and consider options with respect to the Emerald Glen Park Recreation and Aquatic Complex. STAFF RECOMMENDATION: Open public hearing; receive Staff presentation on the Update to the Five Year CIP and the Emerald Glen Park Recreation and Aquatics Complex Options; review the Proposed CIP by major project category, receive public comments; consider recommendations in the Emerald Glen Park Recreation and Aquatic Complex Options Report and provide Staff with appropriate direction; identify any modifications the City Council desires to make to the Update to the Five Year CIP; receive Budget Overview from Staff; review the Preliminary Budget by Major Program Area including Higher Service Levels; receive public comments; close public hearing; determine which Higher Service Levels should be funded for Fiscal Year 2007-2008; identify any modifications which should be made to the Preliminary Budget and the appropriate use of the Projected Net Surpluses for Fiscal Years 2006-2007 and 2007-2008; adopt Resolution Approving the 2007-2008 Update to the Five Year Capital Improvement Program; and adopt Resolution Approving the Fiscal Year 2007-2008 Annual Budget. 7. UNFINISHED BUSINESS - None 8. NEW BUSINESS 8.1 Adoption of an Appropriations Limit for Fiscal Year 2007-2008 (330-20) Each year, the City Council is required by State Law to adopt an Appropriations Limit (Limit) in conjunction with the annual Budget process. The Fiscal Year 2007-2008 Limit is calculated by multiplying the adopted Limit for the prior year by a factor reflecting growth increases. STAFF RECOMMENDATION: Adopt Resolution establishing the Appropriations Limit for Fiscal Year 2007-2008. Page 2 of3 8.2 Fiscal Year 2006-2007 Budget Modification with Regard to Article XIII B of the State Constitution (330-20) This action requests authorization to "appropriate" all revenues received in the current Fiscal Year 2006-2007 that are in excess of expenditures. The actual amounts involved will be determined following the close of Fiscal Year 2006-2007. STAFF RECOMMENDATION: Authorize the appropriation of all excess revenues to Reserves in conformance with this report. 8.3 Pre-Payment of Public Employee Retirement System (PERS) Side-Fund (720-60) The City Council will consider appropriating $3,569,754 from General Fund Reserves to pre- pay the City CalPERS Retirement Obligation for the side fund created in 2005. The prepayment would result in significant long-term cost savings to the City. STAFF RECOMMENDATION: Authorize the City Manager to use General Fund Reserves totaling $3,579,297 to pre-pay the City of Dublin's PERS side-fund obligation prior to June 30, 2007; and, authorize the establishment of a long-term advance on the City financial records and authorize a contribution of 4.319% of payroll to the City General Fund Reserves, for the purpose of repaying the City General Fund. 8.4 Amendment to Agreement with MCE Corporation - Annual Adjustment of Rates (600-30) MCE Corporation provides Public Works Maintenance Services to the City of Dublin. This agreement would allow a 3.1 % rate increase for MCE, commensurate with the Consumer Price Index rate of increase, as per the City's agreement with MCE. STAFF RECOMMENDATION: Adopt Resolution Approving the Amendment to the Agreement and authorize the Mayor to execute the amendment. 8.5 Fire Services Contract Evaluation (600-40) The City of Dublin contracts for Fire and Emergency Response Services with the Alameda County Fire Department. This report provides a comprehensive evaluation of services received and a proposed contract for five years ending June 30, 2012. STAFF RECOMMENDATION: Adopt Resolution Approving Proposed Five-Year Agreement with Alameda County Fire Department for City Fire and Emergency Response Services. 9. OTHER BUSINESS 9.1 Brief INFORMATION ONLY reports from Council and/or Staff, including Committee Reports and Reports by Council related to Meetings Attended at City Expense (AB 1234). 10. ADJOURNMENT - In memory of our fallen troops. This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 D.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk's Office (925) 833-6650 at least 72 hours in advance of the meeting. .. City Council Meeting # 747 Agenda Printed 6/25/2007 5:12:17 PM Page 3 of3