HomeMy WebLinkAbout*CC Agenda 07-02-2002 · Agendas areposted on the City's Internet Website (www. ci. dublin, ca. us)
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CALL TO ORDER & CLOSED SESSION (6:30P.m.)
1. Conference with Legal Counsel- Existing Litigation - Government Code Section 54956.9(a) - Name
of Case: Livermore Area Recreation & Park District v. Local Agency Formation Commission of
Alameda County, Alameda County Superior Court No. 2002055268
Conference with Legal Counsel- Existing Litigation - Government Code Section 54956.9(a) - Name
of Case: Goodland Landscape Construction, Inc. v. The City of Dublin, Alameda County Superior
Court No. 2002042262
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
2. REPORT OF CLOSED SESSION ACTION
3. ORAL COMMUNICATIONS
3.1 Mayor's Appointment of Student Member to Parks & Community Services Commission
(File # 110-30)
The term of the current student member to the Parks & Community Services Commission
expired on June 30, 2002. The Mayor has appointed Marisa Young to the Commission.
STAFF RECOMMENDATION: Confirm Mayor's appointment of student commissioner to a
term which expires in June 2003.
3.2 Proclamation recognizing July as Parks and Recreation Month (File # 610-50)
3.3 Introduction of New Employees: Finance Department Office Assistant I Rebecca Roberts
and Police Services Office Assistant I Carol Pyle (File # 700-10)
3.4 Public Comments
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your name for
the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, however, no action or discussion may take place
on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report
back at a future meeting conceming the matter. Any member of the public may contact the City Clerk's Office related to the proper procedure to
place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing
on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City
Council with one single action. Members of the audience, Staff or the City Council who would like an item
removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item.
4.1Minutes of Regular Meeting of June 18, 2002
STAFF RECOMMENDATION: Approve
4.2 Disposal of Property - Surplus Equipment (File # 350-40)
A number of surplus equipment items have been identified which can be forwarded to an
auction firm for disposal. Consistent with past practice, Staff proposes to transfer all items to
a single professional auction firm, which has a current agreement with the City.
STAFF RECOMMENDATION: Adopt Resolution.
4.3 Fire Station 18 - Authorization to Distribute Construction Documents to Developer for Bid
(File # 540-70/600-30)
Construction documents for Station 18 will be provided to the Developer, DR Acquisitions,
LLC to be built as required by the Improvement Agreement approved by Council in October
2001. Final occupancy for Station 18 is anticipated by July 2003.
STAFF RECOMMENDATION: Authorize Staff to distribute documents for bid.
4.4 Civic Center Library Furniture Request for Proposals (File # 350-20)
The Library Furnishings Proposal is to be released in order for production dates to meet the
overall move in schedule for the Library opening. It is anticipated that this portion of the
work will take approximately 120 days. This request consists of all of the reading tables,
web-pac stations, circulation desk, reference desk, seating and lounge chairs for the public
spaces.
STAFF RECOMMENDATION: Authorize Staffto bid project.
4.5 Contract Amendment with Economic & Planning Systems (EPS) to assist in the
preparation of a Dublin Hills Regional Park Agreement with the East Bay Regional Park
District (File # 600-30)
This requested contract amendment would add a new Scope of Services to the EPS
Agreement. The Work Program would include park cost estimates, funding sources, a
financial analysis and specific elements related to the preparation of a Memorandum of
Understanding between thc City and EBRPD regarding implementation of the Dublin Hills
Regional Park.
STAFF RECOMMENDATION: Adopt Resolution and authorize City Manager to sign contract
amendment.
4.6 Rejection of Bid for Shannon Community Center Door Replacement Project, Contract 02-
06 (File # 600-35)
At the May 7, 2002 City Council meeting, the Council authorized Staffto advertise Contract
02-06 for bids. The project was advertised in accordance with the City's Ordinance and one
bid was received by the bid opening on June 25th. Skill Clean, Inc., submitted the sole bid in
the amount of $47,787.40
STAFF RECOMMENDATION: Adopt Resolution and authorize Staffto re-advertise the
contract for bids.
4.7 Agreement with the Tri-Valley Convention & Visitors Bureau (TVCVB) (File # 600-30)
This proposed agreement outlines the services provided by the TVCVB to the City of Dublin
in return for the City's Fiscal Year 2002-03 financial contribution of $63,807.
STAFF RECOMMENDATION: Approve agreement and authorize City Manager to execute.
4.8 Financial Reports for the Month of May 2002 (File # 330-50)
STAFF RECOMMENDATION: Receive Reports.
4.9 Acceptance of Work, Contract 00-16, Dublin Boulevard Widening - Dougherty Road to
Scarlett Drive (File # 600-35)
This project widened Dublin Boulevard from 2 to 6 lanes between Dougherty Road and
Scarlett Drive. A traffic signal was also added at the intersection of Dublin Boulevard and
Scarlett Drive.
STAFF RECOMMENDATION: Approve Change Order No's. 11 and 12; approve Budget
Change; and accept improvements under Contract and authorize the release of retention after 35
days if there are no subcontractor claims.
4.10 Acceptance of Work, Contract 01-15, Village Parkway U-Turn Lane at Davona Drive (File
# 600-35)
This proj.~t constmacted a southbound u-turn lane at the intersection of Village Parkway and
Davon~ Drive.
ST~IV RECOMIvlENDATION: Approve $6,230 Budget Change, accept improvements under
Contract, and authorize the release of retention a~er 35 days if there are no subcontractor claims.
4.11 Consultant Services for Construction Management, Fire Stations 17 & 18 (File # 600-30)
As part of the construction process, the City budgeted for a Construction Managemem
Consultant to do pre-bid reviews, day-to-day construction management and project close out
for Station 17 as well as provide oversight on the developer constructed Station 18. Fourteen
firms submitted proposals. Following interviews of three firms who had direct experience in
Fire Station construction, Staff felt that the Zahn Group provided the City with the
qualifications that were most closely suited to the City's requirements and the project.
STAFF RECOMMENDATION: Adopt Resolution. and authorize Mayor to execute Agreement.
4.12 Wgrrant Register ($1,614,431.35) dated July 2, 2002 (File # 300-40)
STAFF RECOMMENDATION: Approve
5. WRITTEN COMMUNICATIONS - None
6. PUBLIC HEARING
6.1 Approval of Engineer's Report for Dublin Ranch West Side Storm Drain Benefit District
and Adoption of Ordinance Creating District (File # 360-40)
This Ordinance would establish a Storm Drain Benefit District generally including the Dublin
Land Company property east of Tassajara Road and a portion of the Dublin Ranch property
between the Dublin Land Company property and a line approximately halfway between
Tassajara Road and Fallon Road.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and
INTRODUCE Ordinance.
7. UNFINISI~ED BUSINESS
7.1 Initiation of a General Plan and Specific Plan Amendment Study for the Area F North
Portion of Dublin Ranch PA 01-037 (File # 420-30)
An original application was submitted for the development of 87 acres of property located in
Dublin Ranch, south of Dublin Ranch Phase I, north of Gleason Drive, east of Tassajara Road
and west of Fallon Road. The applicant has since revised their application to request
consideration of the eastern-most portion (Neighborhood F2) of the site only, and requested to
remove the public facilities designated portion (Neighborhood Fl) from consideration.
STAFF RECOMMENDATION: Adopt appropriate Resolution either approving - OR-
denying GP and SPA Study request.
8. NEW BUSINESS
8.1 Conceptual Alternatives for Intersection Improvements at Village Parkway and Lewis
Avenue (Downtown Streetscape Improvement Implementation Plan) (File # 820-20)
This report addresses the conceptual design alternatives for the intersection improvements at
Village Parkway and Lewis Avenue. Staff i~ requesting direction from the City Council on
the preferred Conceptual Alternative for the improvement project to begin preparation of
construction and bid documems.
STAFF RECOMMENDATION: Direct Staff on preferred conceptual alternative and authorize
preparation of construction/bid documents for improvement plans.
8.2 Designation of Agency Labor Negotiators - Unrepresented Employee - City Manager
(File 110-30/600-30)
This item provides for the designation of two members of the City Council as the City's
representatives to discuss conditions of employment, including salary and fringe benefits for
the City Manager.
STAFF RECOMMENDATION: Designate two members of the City Council as City
Representatives to negotiate with the City Manager.
9. OTHER BUSINESS 9.1 Committee Reports
9.2 Brief INFORMATIONAL ONLYreports from Councilmembers and/or Staff
10. ADJOURNMENT
City Council Meeting # 596 K2/cc-mtgs/7-2-02agenda.doc Agenda Pdnted 6/28~2002 10:05 AM