HomeMy WebLinkAbout*CC Agenda 07-15-2003 RBG OLARMBBTIHG
DUBL/N CIVIC CENTER, 100 Civic Plaza
DUBLI'N CI'TY COUNCI'L
AGENDA
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CALL TO ORDER & CLOSED SESSION (6:30 p.m.)
1. Public Employee Performance Evaluation pursuant to Government Code Section 54957,
Title: City Manager
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
2. REPORT OF CLOSED SESSION ACTION
3. ORAL COMMUNICATIONS
3.1 Introduction of New Employee, Gloria McCafferty, Senior Office Assistant in the City
Manager/City Clerk's Office (File # 700-10)
3.2 Presentation by Youth Advisory Committee (YAC) and Recognition of In-Kind Donations
(File # 150-70/950-80)
The outgoing YAC Members have prepared a presentation highlighting activities and
accomplishments over the past year. The Committee would also like to recognize Mimi's
Card of Dublin for providing over $1,000 of in-kind donations to support the 2003 Dub Town
Jam Event.
STAFF RECOMMENDATION: Receive presentation and formally recognize Mimi's Caf&
3.3 Presentation of the City's Online Activity Registration System (File # 950-10)
In 2002, the City Council adopted a high priority goal to investigate the feasibility of
implementing an e-commerce project for City services. A short presentation will be made
updating the Council on the project goals, success rate and future phases of the project related
to Parks & Community Services. Staff will also give a live demonstration of the
www. DublinRecGuide.com website which allows customers to easily register for activities
and search for facilities and parks online.
STAFF RECOMMENDATION: Receive presentation.
3.4 Presentation by BART on the Status of the 1-580 Corridor/BART to Livermore Study -
Phase 2 (File # 1060-30)
The second phase of the 1-580 Corridor/BART to Livermore Study further defines rail and
bus options for a rapid transit network in the Tri-Valley Area that could provide an alternative
to freeway congestion. BART Staff will present the different preliminary alternatives being
studied.
STAFF RECOMMENDATION: Receive presentation, support completion of the study, and
support further analysis of the alternatives being considered.
3.5 Public Comments
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state
your name for the record. COMMENTS SHOULD HOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action
or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or
questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may
contact the City Clerk's Office related to the proper procedure to place an item on a future City Council agenda. The exceptions
under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government
Code Section 54954.2(b)(1)(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non.controversial in nature and are considered for approval by the City
Council with one single action. Members of the audience, Staff or the City Council who would like an item
removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item.
4.1 Minutes of Adjourned Regular Meeting of June 24, and Regular Meeting of July 1, 2003
STAFF RECOMMENDATION: Approve
4.2 Amendment to Consulting Services Agreement with HQE, Inc. for the 1-580/San Ramon
Road/Foothill Road Interchange Improvements (Modification to Scope of Work and
Additional Compensation) (File # 600-30)
HQE's scope of work is proposed to be expanded to include additional tasks to provide
consultation during construction, and additional design work for the new NPDES
requirements and required signal revisions as it relates to the 1-580/San Ramon Road
Interchange Improvements.
STAFF RECOMMENDATION: Adopt Resolution approving Amendment #3 to HQE's
contract at an additional compensation not to exceed $51,360.
4.3 2003-04 Contract for Services with the Alameda County Library (File # 600-40)
At the City Council's FY 2003-04 Budget Hearing, the City Council approved funding for 23
additional hours of service at the Dublin Library. The County has prepared the necessary
contract agreement for funding 23 additional hours of service at a cost of $449,318.
STAFF RECOMMENDATION: Authorize Mayor to execute Agreement.
4.4 Acceptance of Work, Contract 02-14, Civic Center HVAC Replacement (File # 600-35)
This project replaced 11 rooftop HVAC (heating, ventilating and air conditioning) units at the
Civic Center and installed an energy management system in the building. The project was
completed within funds budgeted.
STAFF RECOMMENDATION: Accept improvements and authorize final payment to N. V.
Heathom, less retention to be paid in 35 days if no subcontractor or supplier claims are received.
4.5 Warrant Register ($1,679,618.32) dated July 15, 2003 (File # 300-40)
STAFF RECOMMENDATION: Approve
5. WRITTEN COMMUNICATIONS - None
6. PUBLIC HEARING
6.1 Fairway Ranch Affordable Housing Community Four Development Agreements PA 03-010
(File # 600-60)
This is the second reading of an Ordinance which would approve four (4) Development
Agreements for the proposed development of 930 residential units, of which 587 would be
affordable to very low, low, and moderate income households, on approximately 25 acres of
land designated for High Density Residential uses located within the Eastern Dublin Specific
Plan area.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and adopt
Ordinance.
6.2 City of Dublin, Zoning Ordinance Amendment PA 03-020 (File # 450-20)
This is the second reading of an Ordinance to amend various Chapters of the Dublin
Municipal Code (Zoning Ordinance) including Chapter 8.12 - Zoning Districts and Permitted
Use of Land; Chapter 8.64 - Home Occupations Regulations; Chapter 8.,76 - Off-Street
Parking and Loading Regulations; and Chapter 8.80 - Second Unit Regulations.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and adopt
Ordinance.
6.3 Citywide Street Lighting Maintenance Assessment District 83-1 (File # 360-50)
This assessment district funds the cost of maintenance and energy for the City's street lighting
system, except for Dublin Ranch and Tract 7067. The assessment in this District is proposed
to be $16.84 per single-family residential lot, which is the same as the 2002-03 assessment.
This item would approve the levy of assessments for the 2003-04 Fiscal Year.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt Resolution
approving Engineer's Report, Confirming Diagram and Assessment, and ordering levy of
assessment.
6.4 Landscaping & Lighting District No. 86-1 (Villages at Willow Creek) (File # 360-20)
This assessment district funds the cost of maintenance for landscaping improvements along
portions of Dougherty Road and Amador Valley Boulevard and within the Villages at Willow
Creek development. The assessment in this District is proposed to be 3.7% higher than the
2002-03 assessment; this increase is allowable under the terms of the Engineer's Report that
was approved in 2001. This item would approve the levy of assessments for the 2003-04
Fiscal Year.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt Resolution
approving Engineer's Report, Confirming Diagram and Assessment, and ordering levy of
assessment.
6.5 Landscaping Maintenance Assessment District 97-1 (Santa Rita Area) (File # 360-20)
This assessment district funds the cost of maintenance for landscaping improvements in the
Santa Rita (Emerald Park) development area. The assessment in this District is proposed to
be approximately 93% higher than the 2002-03 assessment; this increase is allowable under
the terms of the Engineer's Report that was approved when the District was formed and is
below the maximum allowable assessment. This item would approve the levy of assessments
for the 2003-04 Fiscal Year.
STAFF RECOMMENDATION: Conduct public heating; deliberate; adopt Resolution
approving Engineer's Report, Confirming Diagram and Assessment, and ordering levy of
assessment.
6.6 Dublin Ranch Street Lighting Maintenance Assessment District No. 99-1 (File # 360-20)
This assessment district funds the cost of energy and maintenance for street lighting in Dublin
Ranch and in the Clifden Parc (Tract 7067) development. The assessment in this District is
proposed to be the same as the 2002-03 assessment. This item would approve the levy of
assessments for the 2003-04 Fiscal Year.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt Resolution
approving Engineer's Report, Confirming Diagram and Assessment, and ordering levy of
assessment.
7. UNFINISHED BUSINESS
7.1 Letters of Support, Revitalization Efforts and City Financial Commitment to the California
Tax Credit Allocation Committee (TCAC) on behalf of Eden Housing, Inc.'s Senior
Housing Project to be located on a portion of property at 7606 Amador Valley Boulevard
(File # 430-80)
The City Council will consider providing Letters of Support, Revitalization Efforts and City' s
financial contribution on behalf of Eden Housing for the development of affordable senior
apartments on a portion of the site at 7606 Amador Valley Boulevard.
STAFF RECOMMENDATION: Approve and authorize Mayor to sign: 1) Letter of support and
financial commitment for Eden Housing; and 2) Letter outlining revitalization efforts within the
immediate neighborhoods oft he proposed Senior Housing Project.
8. NEW BUSINESS
8.1 Agreement with Tri-Valley Convention & Visitors Bureau (TVCVB) (File # 600-30)
The proposed agreement outlines the services provided by the TVCVB to the City of Dublin
in return for the City's FY 2003-04 financial contribution of $62,231.
STAFF RECOMMENDATION: Approve and authorize City Manager to execute Agreement.
8.2 Update on General Plan Amendment (GPA) Study for proposed IKEA Furniture Store on
undeveloped 27.4-acre parcel located at the southeast corner of Dublin Boulevard and
Hacienda Drive (File # 420-30)
This report updates the City Council on the progress of the GPA Study for the proposed IKEA
Furniture Store and requests City Council direction as to adequacy of the level of information
for the proposed retail center.
STAFF RECOMMENDATION: Receive report and provide direction to Staff.
8.3 Financial Request from America Supporting Americans (ASA) Committee for Assistance
with Airfare for Members of the City's Adopted Military Unit to participate in the
"Welcome Home" Celebration scheduled for August 16, 2003 (File # 150-85)
At the July 1, 2003 City Council meeting, ASA Committee Representative Sue Flores asked
that the Council agendize for future consideration a request to provide additional financial
assistance to help with airfare for 2 - 4 representatives from the City's adopted military unit,
Delta Company of the 2nd Battalion of the 502nd Infantry, to participate in the Welcome Home
Parade and BBQ on August 16th in Livermore. ASA is requesting $1,600 to purchase 4
airline tickets.
STAFF RECOMMENDATION: Consider request. If approved, approve Budget Change to
allocate funds to the City Council's Community Promotion accotmt from the General Fund
Unallocated Reserves.
8.4 Revision to Driving Under the Influence (DUI) Emergency Response Cost Recovery
Program (File # 580-20)
This item requests formalization and ratification of the City's billing practice under the DUI
Emergency Response Cost Recovery Program that allows the City to, among other things, bill
for all costs associated with appropriate emergency responses to an incident.
STAFF RECOMMENDATION: Adopt Resolution
8.5 Acceptance of Grant Deed for Land and improvements for Fire Station #18 from DR
Acquisitions, LLC (File # 670-90/600-30)
The Developer has executed a Grant Deed for the land and constructed the facilities to the
satisfaction of City Staff. Staff is requesting that the Council authorize the City Manager to
accept all final improvements and allow for completion of the remaining items to fall under
warranty work.
STAFF RECOMMENDATION: Adopt Resolution authorizing: 1) the City Manager to accept
the final facility improvements pending completion of the remaining minor remediation; 2) the
City Manager to execute the Certificate of Acceptance associated with the Grant Deed for the
land; and 3) Staff to accept a maintenance bond in the amount of $1,250,000 at a future date.
8.6 Designation of Agency Labor Negotiators - Unrepresented Employee: City Manager
(File # 110-30/600-30)
This item provides for the designation of two members o£the City Council as the City's
representatives to discuss conditions of employment, including salary and fringe benefits, for
the City Manager.
STAFF RECOMMENDATION: Designate two members of the City Council as City
Representatives to negotiate with the City Manager.
9. OTHER BUSINESS
9.1 BrieflNFORMATIONONLYreports from Council and/or Staff, including Committee
Reports
10. ADJOURNMENT
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required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal
rules and regulations adopted in implementation thereof. To make a request for disability-related modification or
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City Council Meeting # 627 Agenda Printed 7/'10/2003 1'1:54 AM