HomeMy WebLinkAbout*CC Agenda 08-05-2003 RBGDLAR g,'IBBTIHG
Tuesday, August 5, 2003, 7:00 p.m.
DUBLIN CZV~C CENTER~ 100 Civic Plaza
DUBLIN CITY COUNCTL
AMENDED
AGENDA
· Agendas areposted on the City's Internet Website (www. ci. dublin, ca. us)
NOTE: Agendas posted on the Website are provided as a public service, and are not intended to serve as a part of, or a replacement
for any part of the legally required posting of agendas or the PUblic noticing of projects appearing before the City Council
· Agendas may be picked up at the City Clerk's Office for no charge, or to request information
on being placed on the annual subscription list, please call 833-6650.
· A complete packet of information containing StaffReports and exhibits related to each item is available
for public review prior to a Council meeting.in, the City Clerk's Office, , and also,, at the Dublin Library.
CALL TO ORDER & CLOSED SESSION (6:30 p.m.)
f. Conference with Legal Counsel- ANTICIPA TED Litigation - Initiation of litigation pursuant to Government Code Section
54956.9, subdivision (c): TWO potential cases
2. Conference with Legal Counsel- EXISTING Litigation - Government Code Section 54956.9, subdivision (a) - Name of
case: McKaskey, et al. v. City of Dublin, et al. Alameda Superior Court No. VG030853429
Conference with Legal Counsel- ANTICIPATED Litigation - Significant exposure to liUgation pursuant to Government
Code Section 54956.9(b)(3)(C): May 17, 2003 letter from David A. and Terry M. Davis
1. CAI.l. TO oRDER & PLEDGE OF ALLEGIANCE TO THE.FLAG
2. REPORT OF CLOSED SESSION ACT/ON
3. ORAL COMMUNICATIONS
3.1 Presentation by Parks RFTA regarding command changes and future plans for the installation
(File # 420-50)
Parks RFTA Commander LL Col. James Dory will introduce himself to the Council and discuss' and
answer questions regarding his command philosophy and style, as well as future plans for the
installation now that it has become a United Command.
STAFF RECOMMENDATION: Receive presentation.
3.2 Public Art Presentation (File # 900-30)
Virginia Wright and Jerry Allen of Wright Consulting will make a presentation related to the creation
#fa Public Art Master Plan for the City of Dublin.
STAFF RECOMMENDATION: Receive presentation.
Youth Advisory Committee (YAC) Appointments (File # 110-30)
Fifteen applications were received for the YAC for the term of September 2003 through August 2004.
The Council will consider the recommended appointments to the Committee by the Mayor.
STAFF RECOMMENDATION: Confirm Mayor's appointments: Colin Champlin, Gabby Pasara,
Brandon Chapin, Andrew Sevilla, Malinda Barrett, David Edward, Vivian Lau, Amit Pande, Erik Smith,
Curtis Champlin, Sarah Pan, Kimberly Chan and adult at-large community member Liana Smith.
3.4 Appointments to the Public Art Task Force - Public Art Master Plan Project (File # 110-30)
The Mayor has made appointments to the Public Art Task Force. The City Council will consider the
Mayor's appointments. The 9 member committee will be made up of representatives from the
community at-large, artists, development community, Heritage & Cultural Arts Commissioner, Dublin
Fine Arts Foundation, and a member of the City Council.
STAFF RECOMMENDATION: Confirm Mayor's appointmentS: Janet Fasulkey, Robert Warren, Judy
Chamberlin, Michael Thornton, Michael Banducci, Stuart Cook, Kathy Kenna, Judy Lussie, Georgean
Vonheeder-Leopold and Claudia McCormick.
3.5 Public Comments
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your
name for the record. COMMFNTS SHOULD NOT E~CEED THREE (3) MINUTES. In accordance with State Law, no action or discussion
may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or
may request Staff to report back at a future meeting concerning the matter, Any member of the public may contact the City Clerk's Office
related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY
discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
4. ~ONSENT ,CALEND~
Consent Calendar items are typically non.conb'oversial in nature and are considered for approval by the City
Council with one single action. Members of the audience, Staff or the City Council who would like an item
removed from the Consent Ca!en. dar for, purposes of public input may request the Mayor to remove the item.
4.1 Minutes of Special Meeting of July 9th and Regular Meeting of July 15, 2003
STAFF RECOMMENDATION: Approve
4.2 Use of City Seal on Livermore-Amador Valley Transit Authority (LAVTA) Short Range
Transit Plan (File # 120-10)
LAVTA is requesting the use of the Dublin City Seal for possible inclusion in its Short Range
Transit Plan.
STAFF RECOMMENDATION: Grant use of City Seal.
4.3 Acceptance of Work, Contract 03-06, 2002-03 Annual Street Overlay Project (File # 600-35)
This annual street overlay project repaired and resurfaced various streets with 1 ½" asphalt
concrete. It is now complete and ready for City acceptance.
STAFF RECOMMENDATION: Approve Contract Change Order No. 1; accept improvements;
and release $46,165 retention to Top Grade Construction, Inc., after 35 days if there are no
subcontractor claims.
4.4 Change Order Authorization, Contract 01-12,1-580/Tassajara Road Interchange
Improvement Project (File # 600-35)
This change order would pave with concrete the bridge embankment of the newly constructed
northbound freeway overcrossing per Caltmns requirement to reduce bridge maintenance and
soil erosion underneath the bridge.
STAFF RECOMMENDATION: Approve Change Order No. 23.
4.5 Acceptance of Improvements for the widening of Amador Valley Boulevard at Armstrong
Garden Center (File # 600-60)
As part of the development of the Armstrong Garden Center located at the north west comer
of San Ramon Road and Amador Valley Boulevard, certain street widening improvements
were requirext and constructed on Amador Valley Boulevard. These improvements are now
complete and it is appropriate that these improvements be accepted for maintenance.
STAFF RECOMMENDATION: Adopt Resolution.
4.6 Award of Bid, Contract 03-14, 2003-04 Annual Slurry Seal Program (File # 600-35)
This project will resurface various City streets with slurry seal. Slurry seal is a sand/oil
mixture which seals cracks and provides a new uniform wearing surface for existing
pavement.
STAFF RECOMMENDATION: Adopt R~.solufig~ awarding bid to American Asphalt Repair &
Resurfacing Company ($128,182.48).
4.7 Revisions to the Personnel System (File # 700-20)
Thc City Council will revise the City's Classification, Salary and Benefit Plans and the
Resolution for Management Positions Exempt from Competitive Service to reflect the change
in title of Public Works Director/City Engineer to Public Works Director/Assistant City
Engineer.
STAFF RECOMMENDATION: Adopt Resolution(s).
4.8 Request to Waive Competitive Bid Process and Authorize Staff to Purchase Police Patrol
Vehicles Directly from Vendor (File # 350-20)'
Staff is requesting that the City Council waive the competitive bid process in accordance with
Dublin Municipal Code Section 2.362050(a)(11), and authorize Staff to purchase three
replacement police patrol vehicles directly from the least costly vendor.
STAFF RECOMMENDATION: Adopt Resolution.
4.9
4.10
4.11
4.12
4.13
4.14
Approval of Utility Relocation Agreement with Pacific Gas & Electric Company (PG&E)
for the Relocation of Underground Electric Facilities within the 1-580/San Ramon Road
Interchange Improvements Project Limits (File # 600-30)
In order to construct the interchange project, some of PG&E's existing underground utilities
need to be relocated. The Utility Relocation Agreement addresses the cost obligations of the
City and PG&E and timing of completion of the relocation of utilities by PG&E.
STAFF RECOMMENDATION: Adopt R~.olution approving the Agreement and authorize the
City Manager to execute said Agreement.
Acceptance of Improvements and Amendment to Agreement to prOvide Security and
Right-of-Entry for Installation of Drainage Improvements for California Highlands
(Tract 5926) by KB Homes, Inc. (formerly Kaufman & Broad of Northern California)
(File # 600-60)
Tract 5926 is located at the western terminus of Dublin Boulevard and consists of 246
townhomes. The required public street imProvements are now completed and it is appropriate
to accept these improvements for maintenance. Drainage improvements for Donlon Creek are
not yet complete so the Developer proposes an amendment to an existing Agreement to
extend the deadline for completion of the creek work.
STAFF RECOMMENDATION: Adopt Res, 01Ufion accepting tract improvements, approving
the traffic control devices for Tract 5926, California Highlands, and approving Amendment No.
1 to Agreement.
Agreement with S&C Engineers, Inc., for Construction Management Services for 1-580/
San Ramon Road Interchange Improvement Project (File # 60030)
The 1-580/San Ramon Road Interchange Improvement Project is now in the bid process. This
contract with S&C Engineers will provide construction management services including
inspection.
STAFF RECOMMENDATION: Adopt Resolution.
Amendment to Tract Developer Agreement and Acceptance of Rough Grading, Street
Improvements, and Traffic Signals for Tract 7148, Dublin Ranch, Areas F, G and H (Toil-
Dublin, LLC) (File # 600-60)
The bulk of the public improvements are now complete and open to the public and it is
appropriate to accept these improvements for maintenance. This amendment would release
the security guarantees for the Portion of the work that has been completed. The remaining
work, which includes streetscape landscaping and sidewalks along the four developments,
will be completed with the developments and is still guaranteed by securities.
STAFF RECOMMENDATION: Adopt Resolution.
2003-04 Contract for Services with the Alameda County Library (File # 600-40)
The City Council will consider a revised agreement that provides for 23 additional hours of
library service per week at the Dublin Branch Library. The agreement contains amended
language from the County Counsel, but does not change the original intent of the agreement
approved by the Council on July 15, 2003.
STAFF RECOMMENDATION: Authorize Mayor to execute Agreement.
Warrant Register ($3,701,911.07) dated August 5, 2003 (File # 300-40)
STAFF RECOMMENDATION: Approve
.WPa , COMMUNICATIONS
5.1 Consideration of request by City of Mountain View to oppose the relocati~o.n of the
California Air National Guard 129tb Rescue Wing from Moffett Federal Airfield to Castle
Airport in Atwater, CA (File # 420-50)
Mayor Lockhart has requested that the City Council consider and discuss a request from the
City of Mountain View to oppose the relocation of the California Air National Guard 129th
Rescue Wing from Moffett Federal Airfield to Castle Airport in Atwater, California.
STAFF RECOMMENDATION: Consider and provide appropriate direction to Staff.
pUBLIC ~ARIN~
6.1 Landscaping & Lighting District No. 83-2, Tract 4719 - Stagecoach Road (File # 360-20)
This District funds the cost of landscape maintenance and utilities for streetsidc landscaping
along Stagecoach Road and thc interior slopes of Dublin Hills Estates. This item is the annual
public hearing which must be held Prior to levy of assessments. A 10% increase in
assessment is proposed for FY 2003-04, along with the addition of an escalation clause which
will allow assessments to increase in future years according to the Consumer Price Index and
the actual cost of utilities. As required by Stage Proposition 218, ballots mailed to property
owners in this District will be counted and the results announced at the City Council meeting.
STAFF RECOMMENDATION: Open public hearing; receive Staff Report and public
comments; close public hearing and continue item until ballots have been tabulated. Once
tabulation of ballots has been completed, the City Clerk will announce the results. If ballot
results are 51% or more for YES, adopt Resolution. approving Engineer's Report, Confirming
Diagram and Assessment, and ordering levy of assessment at the proposed new rate for FY
2003-04 ($61,261.62) - OR- If ballot results are 51% or more for NO, adopt Resolution
approving Engineer's Report, Confirming Diagram and Assessment, and ordering levy of
assessment at the FY 2002-03 rate ($55,698.04).
6.2 Implementation of Traffic/Parking Regulation and Warning Measures for Civic Plaza and
the Civic Center Parking Lot (File # 590-20/570-20)
The Civic Center parking lot was modified to provide for access to the library site, and traffic
has increased since the opening of the library. Various regulatory and warning measures are
now recommended to improve safety on Civic Plaza and within the parking tot. The
recommended improvements include establishing a 20 mph speed limit on Civic Plaza and a
10 mph speed limit within the parking lot, as well as providing stop and yield signs, additional
fire lane markings and crosswalk striping.
STAFF RECOMMENDATION: Conduct public heating; deliberate; adopt Resolution.
6.3 An Ordinance of the City of Dublin Repealing and Replacing Section 6.04.430 Regarding
On-Street Storage of Vehicles and Repeal and Replacement of Other Affected Sections of
the Dublin Municipal Code (DMC) (File # 570-20)
Proposed changes to the DMC will restrict the parking and/or storage of certain commercial
vehicles, oversized motor vehicles, and non-motorized vehicles on the public street.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and
INTRODUCE Ordinance repealing and replacing Section 6.04.430, Use of streets for parking
and/or storage of certain vehicles prohibited; continue Ordinance to August 15th City Council
meeting for second reading and adoption.
6.4 Fairway Ranch Affordable Itousing Community, Approval of a Joint Exercise of Powers
Agreement and Issuance of Multi-Family Housing Revenue Bonds by the California
Statewide Communities Development Authority (CSCDA) and Approving an Agreement
with CSG Advisors (File # 600-30)
The City Council will decide whether the City of Dublin will join the California Statewide
Communities Development Authority (CSCDA) for the purposes of the Issuance of Multi-
Family Housing Revenue Bonds to provide financing for the construction of two of the three
Fairway Ranch projects in Dublin Ranch. The City Council will also decide whether the City
of Dublin will enter into a contract with CSG Advisors to serve as the Bond Financial Advisor
representing the City for the mentioned bond issuance.
STAFF RECOMMENDATION: Adopt Resolution approving City of Dublin membership in
the Statewide Communities Development Authority (CSCDA) and authorize the Mayor to sign
the Agreement; conduct Tax Equity and Fiscal Responsibility Act (TEFRA) public hearing;
deliberate; adopt TEFRA Resolution approving the issuance of the Bonds; and adopt Re.solution.
approving Agreement with CSG Advisors to serve as Bond Financial Advisor for the City of
Dublin and authorize the City Manager to sign the Agreement on behalf of the City.
6.5
Site Development Review (SDR) Amendment to Black Mountain Site Development Review,
Lot 8 (File # 410-30)
This is a request to modify the conditions of approval for the Brittany Lane/Black Mountain
Site Development Review to trim a Heritage Tree to facilitate the construction of a residence
on Lot 8, as approved in 2001.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; deny amendment to SDR.
BUSIneSS
7.1 Consultant Services Agreement - Senior Center Art Project (File # 600-30)
This agreement woUld provide for the fabrication and installation of the scUlpture "Wisdom
Through the Ages" at the new Dublin Senior Center.
STAFF RECOMMENDATION: Approve and authorize Mayor to execute Agreement.
7.2 Agreements between the City of Dublin and Dublin Little League (File # 600.30)
Dublin Little League previously received Council approval to undertake the following
projects: Construction of Batting Cages at Dublin Sports Grounds; Replacement of Infield
Turf on Field A at Emerald Glen Park; and Installation of Foul Poles on Field A at Emerald
Glen Park. Staffhas prepared the necessary agreements in order to proceed with these
projects.
STAFF RECOMMENDATION: Approve and authorize Mayor to execute Agreements.
BUSINESS
8.1 Marketing and Sale of DUblin Ranch Villages Affordable Units (File # 430-80)
The City Council wilt receive a Report outlining the Toll Brothers, Inc.'s plans to market and
sell the Dublin Ranch Villages Below Market Rate(BMR) Units, including a copy of the City
of Dublin's Application Packet for BMR Units.
STAFF RECOMMENDATION: Receive Report.
8.2 Request to consider "Open Letter of Support" for Easter Seals Kaleidoscope Program
(File # 610-20)
Mayor Lockhart has requested that the City Council consider and discuss a request for City
Council support of the Easter Seals Kaleidoscope Program's fund-raising campaign.
STAFF RECOMMENDATION: Receive report and provide appropriate direction to Staff.
qT RB ,Slr , sS
9.1 Brief INFORMATION ONLY reports from Council and/or Staff, including Committee
Reports
10. ADJOURNMENT
If requested this agenda shall be made available in appropriate alternative formats to persons with a disability, as
required by Section 202 of the Americans with Disabih'~es 2tct of 1990 (42 U.S.C. Section 12132), and the federal
rules and regulations adopted in implementation thereof. To make a request Sot disabih'ty-related modification or
accommodation, please contact the City Clerk's Office (925) 833-6650 at least 72 hours in advance of the meeting.
City Council Meeting # 628 Agenda Printed 8/1/2003 11:46 AM