HomeMy WebLinkAbout*CC Agenda 08-21-2001 · Agendas are posted on the City's Internet Website (www. ci. dublin~ca, us)
· A complete packet of information containing Staff Reports and exhibits related to each item is available
for public review prior to a Council meeting in the City Clerk's Office and also at the Dublin Library.
· Agendas may be picked up at the City Clerk's Office for no charge, or to request information
on being placed on the annual subscription list, please call 833-6650.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE TO THE FLAG
3. ORAL COMMUNICATIONS
3.1 Introduction of new personnel - Susan Thomas, Office Assistant H in the Planning
Department (File 700-10)
3.2 Observance of Moment of Silence in Memory of Earl Anthony
3.3 Public Comments
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium
and clearly state your name and address for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In
accordance with State Law, however, no action or discussion may take place on any item not appearing on the posted
agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a
future meeting conceming the matter. Any member of the public may contact the City Clerk's Office related to the
proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council
MAY discuss and/or take action on items not appearing on the agenda are contained in Govemment Code Section
54954.2(b)(1)(2)(3).
4. CONSENT CALENI)AR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City
Council with one single action. Members of the audience, Staff or the City Council who would like an item
removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item.
4.1 Minutes: Special Meeting of July 24 and Special Meeting of August 7, 2001
STAFF RECOMMENDATION: Approve
4.2 Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Act of
2000 (File 920-90)
The Safe neighborhood Parks, Clean Water, Clean air, and Coastal Protection Bond Act of
· 2000 was passed by the voters in March 2000, and provided funds for local assistance grants.
The City of Dublin qualifies for funding under two of the grant programs funded by the Bond
Act; the Per Capita Program and the Roberti-Z'Berg-Harris Program. In order to initiate the
grant process, it is necessary for the governing body to submit a resolution indicating the City's
intent to apply for funds.
STAFF RECOMMENDATION: Adopt Resolution(s).
4.3 Consultant Services Agreement - Bus Shelter Art Project (File 600-30/110-30)
The bus Shelter CIP provides for the services of an art consultant. The City Council will
consider a contract with art consultant Lynne Baer to manage the process from selection of
artwork to final installation. In addition, the Council will consider Staffs recommendation for
an Art Selection Committee.
STAFF RECOMMENDATION: Approve and authorize Mayor to execute Agreement; approve
formation of an Art Selection Committee; and authorize Staffto solicit representatives.
4.10
4.4 Request for authorization to advertise Contract 01-11, City Facilities Lighting Retrofit
(Civic Center, Shannon Center, and Fire Station) for Bids (File 600-35)
This project would retrofit existing lighting fixtures in three City buildings with bulbs and
ballasts that are more energy efficient. The estimated construction cost for the project is
$41,860. The payback period for recovering the cost, after PG&E rebate, is estimated at 1.6
years.
STAFF RECOMMENDATION: Authorize Staffto advertise for bids.
4.5 License Agreement with Alameda County Transportation Authority (ACTA) for use of
City-owned property at Broder Boulevard and Madigan Drive (File 600-40)
The proposed License Agreement between the City of Dublin and ACTA allows ACTA to retain
their construction trailers for the 1-580/I-680 Direct Connector project on the City's future fire
station site at the southwest comer 0fBroder Boulevard and Madigan Drive. The proposed term of
the license agreement is from September 17, 2001 to March 1, 2002 at a lease rate of $100 per
month.
STAFF RECOMMENDATION: Authorize Mayor to execute Agreement.
4.6 Consultant Services for Senior Center Feasibility Study (File 600-30)
In May of 2001, City Staff solicited a Request for Proposals for a feasibility study to determine the
possibility of reusing the existing Dublin Library building as a Senior Center. The proposed study
will examine the program in relationship to the existing structure and determine if the proposed
renovation changes can be made to the existing structure in a cost-effective manner.
STAFF RECOMMENDATION: Approve and authorize Mayor to execute Agreement with Noll
& Tam, Architects ($32,000).
4.7 Legislation (SB 1069) to establish a 50% recycling goal for all plastic containers effective
January 1, 2005 (File 660-40)
The City has been asked to support SB 1069, establishing a 50% recycling goal for rigid plastic
containers.
STAFF RECOMMENDATION: Authorize Mayor to execute letter expressing the City's
support.
4.8 Award of Bid, Contract 01-05, Shannon Community Center Heating/Ventilating/Air
Conditioning (HVAC) Systems (File 600-35)
This project will replace 7 existing heating systems at the Shannon Community Center with new
energy-efficient HVAC units. Breeze Air Systems, Inc., submitted the low bid of $49,000.
STAFF RECOMMENDATION: Adopt Resolution.
4.9 Amendment to Improvement Developer Agreement for Ted Fairfield Park (File 600-60)
The City and MSSH Dublin Development are party to an Improvement Developer Agreement for
the construction of Ted Fairfield Park. The Park includes the Dublin San Ramon Services District
(DSRSD) recycled water pump station and park restroom building. The construction of the
DSRSD facility is currently impacting the timely completion of approximately 20% of the park.
The Developer has completed the remainder of the park facilities, which include the ball fields,
walkways, basketball court, volleyball court, plaza and planting to the satisfaction of City Staff. In
order to gain access and use of the park for the residents, Staff is recommending an amendment to
the Improvement Developer Agreement.
STAFF RECOMMENDATION: Approve and authorize Mayor to execute Amendment to
Agreement.
Amendment to Agreement with Zumwalt Engineering Group for Engineering Services -
Addition of Project Management Assistant Position (File 600-30)
This contract amendment would add the position of Project Management Assistant to the
existing list of available consultant personnel.
STAFF RECOMMENDATION: AdoPt Resolution and authorize Mayor to execute Amendment
to Agreement.
4.11
4.12
4.13
4.14
4.15
4.16
4.17
4.18
4.19
Award of Bid, Contract 01-09, 2000-01 Annual Street Overlay Project (File 600-35)
This project will repair and resurface various City streets with 1 ~/~" overlay of asphalt
concrete. The project also includes median landscaping on Dougherty Road between Sierra
Lane and Dublin Boulevard. McGuire & Hester was the low bidder ($1,065,755.54).
STAFF RECOMMENDATION: Adopt Resolution.
Approval of Summary Vacation for Portions of Public Service Easement (P.S.E.) that
encumber lots 14, 15, 38, 39, 45, 58, 59 and 69 of Tract 6957 (Dublin Ranch, Neighborhood
L-2) (File 670-40)
The City is vacating portions of easements across the side and rear yards of residential lots
within Dublin Ranch.
STAFF RECOMMENDATION: Adopt Resolution.
Approval of Summary Vacation for Portions of Public Service Easement (P.S.E.) that
encumber lots 3, 4, 37, 44, 46, 56, 67, 77, 79 and 86 of Tract 6958 (Dublin Ranch,
Neighborhood L-3) (File 670-40)
The City is vacating portions of easements across the side and rear yards ofi-esidential lots
within Dublin Ranch.
STAFF RECOMMENDATION: Adopt Resolution.
Approval of Summary Vacation for Portions of Public Service Easement (P.S.E.) that
encumber lots 9, 10 and 47 of Tract 6959 (Dublin Ranch, Neighborhood L-4) (File 670-40)
The City is vacating portions of easements across the side and rear yards of residential lots
within Dublin Ranch.
STAFF RECOMMENDATION; Adopt Resolution.
Recycling Grants (File 810-60)
At the Council's request, Staffhas provided a list of recycling grants available to the City, School
District, and local businesses through the Alameda County Waste Management Authority and the
State of California.
STAFF RECOMMENDATION: Receive Report.
Change in Council Appointment to Livermore Amador Valley Transit Authority (LAVTA)
Board (File 110-30)
Mayor Houston has proposed that the City's representation on LAVTA be changed to have
Vice Mayor Lockhart and Cm. Zika be the representatives and that he serve as alternate.
STAFF RECOMMENDATION: Confirm change in appointment and direct Staffto notify
LAVTA.
Approval of Final Map for Tract 7181 and Acceptance of In-Lieu Park Dedication Fees
(File 600-60)
This project is a 60 lot residential subdivision on 4 acres of land located on Dougherty Road at
Scarlett Drive.
STAFF RECOMMENDATION: Adopt Resolution(s).
Contract Agreement with Cotton/Bridges/Associates to prepare the Non-Residential
Affordable Housing Fee Study for the City of Dublin (File 600-30)
The City Council will consider awarding a contract ($25,000) for the preparation of a Non-
Residential Housing Fee Study.
STAFF RECOMMENDATION: Adopt Resolution: authorize City Manager to execute
Agreement; and direct Staffto return on September 18, 2001 with a recommended list of
participants for the Housing Resource Team.
Resolution Establishing Rules of Conduct for Meetings of the City Council (File 610-20)
In accordance with Council direction, Staff has revised the Resolution establishing rules of conduct
for meetings of the City Council to provide that beginning in September, 2001, Closed Sessions will
be held at 6:30 p.m., prior to the 7:00 p.m. starting time for City Council meetings.
STAFF RECOMMENDATION: Adopt Resolution.
4.20
4.21
4.22
Approval of Letter of Agreement with the Oakland Museum of California for the
production and distribution of the Creek and Watershed Map for Pleasanton, Dublin and
Vicinity (File 600-30)
This map will be used for educational and emergency response purposes. It is proposed to be
funded (equally) by Dublin, Pleasanton, Alameda County Flood Control and Zone 7. The map is an
element within the National Pollution Discharge Elimination System Program (NPDES)
STAFF RECOMMENDATION: Adopt Resolution approving Letter of Agreement.
Revisions to the Personnel System related to the position of Assistant City Manager
(File 700-20)
The City Council will consider amending the City's Classification and Salary Plans to adopt a job
description for this new classification approved as part of the City's Fiscal Year 2001-02 Budget.
STAFF RECOMMENDATION: Adopt Resolution(s)
Warrant Register ($2,608,238.31) dated August 21, 2001 (File 300-40)
STAFF RECOMMENDATION: Approve
WRITTEN COMMUNICATIONS
5.1 Agreement with Eden Council for Hope and Opportunity (ECHO Housing) and Allied
HOusing, Inc., for use of City In-Lieu Funds for Rental Assistance Programs (File 600-30)
The Dublin City Council will consider entering into an agreement with ECHO Housing and
Allied Housing, Inc.~ for the use o£housing in-lieu funds for FY 2001-01. These funds will be
used for implementing and administering rental assistance programs in Dublin.
STAFF RECOMMENDATION: Adopt Resolution and authorize the City Manager to execute
Agreements with ECHO Housing ($20,000) and with Allied Housing~ Inc. ($36,000)
e
PUBLIC HEARING
6.1 2001 Local Law Enforcement Block Grant (File 580-40)
The Local Law Enforcement Block Grant requires that a public hearing be held regarding
recommendations £or the expenditure o£ grant funds. Police Services Staff and the Block
Grant Community Advisory Board have met and are recommending the $20~195 funding be
used to partially offset the salary ora crime trends officer.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt Resolution.
6.2 Tassajara Creek Phase H (Greenbriar Property Residential Development) Development
Agreement PA 00-036 (File 600-60)
The City Council will consider an Ordinan'ce approving a Development Agreement between
the City o£Dublin and GHC Investments LLC £or Greenbriar Homes Communities.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and
INTRODUCE Ordinance.
7. UNFINISHED BUSINESS - None
Se
NEW BUSINESS
8.1 Heritage and Cultural Arts Long-Range Plan (File 910-80)
The Heritage & Cultural Arts Commission is recommending approval of the Heritage and Cultural
Arts Long-Range Plan. The Plan is the result of a yearlong process and reflects recurrent themes
that manifested themselves throughout the information-gathering phase of the process.
STAFF RECOMMENDATION: Keview and approve Plan - OK - provide alternate direction.
8.2 Production of 2002 St. Patrick's Day Festival (File 950-40)
Bright Moments Event Production, which has produced the past 3 St. Patrick's Day Festivals,
has ceased operations. It is proposed that the 2002 Festival be produced in-house Using a
combination of staff and specialty contractors.
STAFF RECOMMENDATION: Approve concept of producing St. Patrick's Day Festival in-
house and direct Staff to prepare an event plan and budget for the Council's approval.
e
10.
8.3
Consideration of Energy Feasibility Study (File 1020-40)
At the August 7, 2001 City Council meeting, Mayor Houston requested that Staff agendize an
Energy Feasibility Study for Council consideration.
STAFF RECOMMENDATION: Review the issues described in the Staff Report and provide
direction: a) Is the City Council interested in exploring the financial and logistical issues
associated with a range of opportunities in the provision of municipal energy services? b) If so, is
the City Council specifically interested in evaluating the potential/desirability of soliciting
proposals to locate a 49.5 MW generation facility in Dublin or elsewhere to meet the City's
current and future energy needs? c) Are there any other energy-related issues the City Council
would be interested in exploring? If the Council is interested in a) b) or c), authorize Staffto
prepare an RFP to hire an independent energy consultant to assist City Staff in developing an RFP
to evaluate the financial and logistical issues associated with those options and appoint a City
Council committee to assist Staffin intervieWing consultants.
OTHER BUSINESS
9.1 Committee Reports
9.2 Brief INFORMATIONAL ONLYreports from Councilmembers and/or Staff
CLOSED SESSION - CONFERENCE WITH LEGAL COUNSEL
10.1 EXISTING LITIGATION - Government Code Section 54956.9(a) - Name of Case: Public
Utilities Commission Application 99-11-025 (PG&E Application for Tri-Valley 2002 Capacity
Increase Project)
10.2 ANTICIPATED LITIGATION - Significant exposure to litigation pursuant to subdivision (b)
of Government Code Section 54956.9 (ONE potential case) - Facts and circumstances: Receipt
of Claims dated July 14, August 30, and October 26, 2000 from Goodland Landscape
Construction, Inc., related to Emerald Glen Park, Phase I
10.3 EXISTING LITIGATION - Government Code Section 54956.9(a) - Name of Case: City of
Dublin v. Dublin Land Company, Alameda Superior Court No. V-018100-2
10.4 ANTICIPATED LITIGATION - Government Code Section 54956.9(b)(1) - Facts and
circumstances: Government Code Section 54956.9(b)(3)(B) - East Dublin Properties Stage 1
Development Plan, Annexation and Draft Supplemental Environmental Impact Report - (ONE
potential case)
10.5 PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Government Code Section
54947, Title: City Attorney
10.6 CONFERENCE WITH LABOR NEGOTIATOR (Government Code Section 54957.6) - City
Negotiators: Mayor Houston and Cm. McCormick - Unrepresented Employee: City Manager
REPORT OF CLOSED SESSION ACTION
11. ADJOURNMENT
City Council Meeting # 571 K2/cc-mtgs/8-21-01agenda Agenda Pdnted 08/17/2001 11:54 AM