HomeMy WebLinkAbout*CC Agenda 09-03-2002 AGENDA
DUBLIN CTI'Y COUNCl'L
RBG~LA R MBBTIHG
Tuesday, September 3, 2002, 7:00 p.m.
DUBLIN C~VIC CENTER~ :t00 Civic Plaza
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CALL TO ORDER & CLOSED SESSION (6:30 p.m.)
f . THREAT TO PUBLIC SERVICES OR FACILITIES- Government Code Section 54957 Consultation
with Alameda County Sheriff's Department, Sheriff, Under Sheriff, Captains or other designated
representatives of the Sheriff
2, CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION- Government Code Section
54956.9(a) Name of Case: Goodland Landscape v. City of Dublin, Alameda Superior Court No.
2002042262
3. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION- Government Code Section
54956.9(a) Name of Case: Dubray v. City of Dublin, Alameda Superior Court No. 2002057~28
4. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION- Government Code Section
54956.9 subdivision(a) Name of Case: City of Dublin v. Dublin Land Co., Alameda Superior Court
No. V-018'100-2
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
2. REPORT OF CLOSED SESSION ACTION
3. ORAL COMMUNICATIONS
3.1 Recognition of Participation in Northern California Lifeguard Games (File # 610-50)
In July, several employees from the Dublin Swim Center participated in the 2002 Northern California
Lifeguard Games. Thirty-four teams from throughout Northern California attended the competition. The
th nd
City of Dublin sent two teams that placed 11 and 22 in the overall competition. It should also be noted
that Dublin Lifeguards Vincent Garcia and Kerry Pereira finished in fast place for the CPR event.
STAFF RECOMMENDATION: Recognize employees who participated and recognize East Bay
Pool Service for sponsoring the teams.
3.2 Introduction of new Public Works contract employees: Bob Cantrell, Maintenance
Superintendent and John Smither, Building Maintenance Foreman (700-10)
3.3Public Comments
54954.2(b)(1)(2)(3). At this time, the public is permitted to address the City Council on non-agendized items. Please step to the
podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance
with State Law, however, no action or discussion may take place on any item not appearing on the posted agenda. The Council
may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter.
Any member of the public may contact the City Clerk's Office related to the proper procedure to place an item on a future City
Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the
agenda are contained in Government Code Section
4. CONSENT CALENDAR
Consent Calendar items are tyPically non-controversial in nature and are considered for approval by the City
Council with one single action. Members of the audience, Staff or the City Council who would like an item
removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item.
4.1 Minutes of Regular Meeting of August 6, 2002
STAFF RECOMMENDATION: Approve
4.2 Revisions to the Personnel System (File # 700-20)
The City Council will consider amending the City's Classification and Salary Plans to adopt a job
description for the new Geographic Information System Coordinator classification approved as part of
the 2002-03 Budget.
STAFF RECOMMENDATION: Adopt Resolution{s).
4.3 Amendment to Agreement for the Temporary Display of Sculpture at the Dublin Civic
Center (File # 600-30)
The agreement for the artwork "Sisyphus" on loan to the City by Bay Area Artist Roger Berry and
located at the Civic Center has expired. In order to extend the loan, an amendment to the agreement is
needed.
STAFF RECOMMENDATION: Authorize Mayor to execute second Amendment to
Agreement.
4.4 Authorization to Advertise for Bids - Dublin Council Chambers Broadcast Lighting and
Electrical Modifications (File # 200-30/600-30)
The 2002-07 Capital Improvement Program includes the installation of broadcast lighting in the
Council Chambers as part of the City Cablecast System project. Plans and specifications have been
completed and the project is ready to be bid.
STAFF RECOMMENDATION: Authorize Staff to advertise for bids.
4.5 Approval of Final Tract Map 7325, Tract Developer Agreement, Private Street Names and
In-Lieu Parkland Dedication Fees for Dublin Ranch Development Area G, Neighborhood
MH-2 (Toll-Dublin, LLC) (File # 600-60)
This tract is being subdivided for condominium purposes. It contains 26 lots for 281 multi-family
units and 47 parcels for common areas. It is located just south of Central Parkway and west of Keegan
Street in the Dublin Ranch Area G development.
STAFF RECOMMENDATION: Adopt Resolution{s).
4.6 Approval of Final Tract Map 7324, Tract Developer Agreement, Private Street Names, and
In-Lieu Parkland Dedication Fees for Dublin Ranch Development Area G, Neighborhood
MIt-1 (Toll-Dublin, LLC) (File # 600-60)
This tract is being subdivided for condominium purposes. It contains 19 lots for 200 multi-family
units and 28 parcels for common areas. It is located just south of Central Parkway and east of
Brannigan Street in the Dublin Ranch Area G development.
STAFF RECOMMENDATION: Adopt Resolution{s).
4.7 Approval of Final Tract Map 7326, Tract Developer Agreement, Private Street Names, and
In-Lieu Parkland Dedication Fees for Dublin Ranch Development Area G, Neighborhood
H-1 (Toll-Dublin, LLC) (File # 600-60)
This tract is being subdivided for condominium purposes. It contains 13 lots for 289 multi-family
units and 9 parcels for common areas. It is located just north of Dublin Boulevard and east of
Brannigan Street in the Dublin Ranch Area G development.
STAFF RECOMMENDATION: Adopt Resolution(s).
4.8 Preliminary Financial Reports for the Month of July 2002 (File # 330-50)
STAFF RECOMMENDATION: Receive Reports.
4.9 Disposal of Property - Unclaimed and Surplus Property (File # 350-40)
Staff is requesting that the City Council declare certain items as unclaimed and surplus property and
authorize Staff to send the items to Nationwide Auction Systems for auction.
STAFF RECOMMENDATION: Adopt Resolution and authorize Staff to proceed with transfer
of property to Nationwide Auction Systems pursuant to the current agreement with the City.
4.10 Approval of Amendment to Existing Consulting Engineering Services Agreement with
Fehr & Peers Associates, Inc., for FY 2002-03 (File # 600-30)
This item requests the City Council to approve an amendment to the current consultant traffic
'engineering services agreement with Fehr & Peers Associates, Inc., to increase the not-to-exceed
amount for FY 2002-03 to $125,000 due to anticipated development work remaining for this fiscal
year.
STAFF RECOMMENDATION: Adopt Resolution and approve Budget Change.
4.11 Dublin Swim Center Roof Replacement Project, Contract 02-13 (File # 600-35)
The City received two bids for the Dublin Swim Center Roof Replacement Project. The
company providing the lowest bid has requested to withdraw the bid due to an error. The
second bid exceeds the improvement budget by over $29,000.
STAFF RECOMMENDATION: Adopt Resolution(s) approving the withdrawal of the bid from
Western Roofing Services and rejecting the bid from J. D. General, and direct Staff to re-
advertise Contract for bids.
4.12 Extension of the Abandoned Vehicle Abatement Program (File # 580-40)
Legislation for the current Abandoned Vehicle Abatement Program is set to expire in May
2003. The City of Dublin receives funding from this program to support Staff efforts to abate
abandoned vehicles. New legislation allows participating agencies to extend the existing
program for 10 years.
STAFF RECOMMENDATION: Adopt Resolution authorizing the extension of the Abandoned
Vehicle Abatement Program.
4.13 Acceptance of Work, 2001-02 Annual Street Overlay Project, Contract 02-03 (File # 600-35)
This project repaired failed pavement and resurfaced various streets with a 1 ½" overlay of
asphalt concrete.
STAFF RECOMMENDATION: Accept improvements and release $41,288.48 retention after
35 days if there are no subcontractor claims.
4.14 Warrant Register ($7,371,128.24) dated August 20 and September 3, 2002 (File # 300-40)
STAFF RECOMMENDATION: Approve
5. WRITTEN COMMUNICATIONS - None
6. PUBLIC HEARING
6.1 Ordinance amending Chapters 5.08, 7.32, 7.36, 7.40 and 7,-44 of the Dublin Municipal Code
which adopts by reference and amends the 2000 Edition of the Uniform Fire Code (UFC),
the 1997 Edition of the Uniform Building Code (UBC), the 1999 Edition of the National
Electrical Code (NEC), the 2000 Editions of the Uniform Plumbing Code (UPC) and the
Uniform Mechanical Code (UMC), and amend Chapter 7.28 of the Dublin Municipal Code
(Building Regulation Administration) (File # 440-10)
Uniform Codes are adopted and published by the California State Building Standards and by the
California Department of Housing and Community Development on a 3-year cycle. The provisions of
the Ordinance must take effect on November 1, 2002 pursuant to the State of California.
STAFF RECOMMENDATION: Conduct public heating; deliberate; adopt Resolution approving
Findings of Necessity for Amendments to the 2000 edition of the UFC, 1997 edition of the UBC, the
1999 edition of the NEC, the 2000 editions of the UPC and UMC as recommended by Staff; waive
reading and INTRODUCE Ordinance amending Chapters 5.08, 7.32, 7.36, 7.40 and 7.44 of the Dublin
Municipal Code which adopts by reference the Uniform Codes.
6.2 Armstrong Garden Center - Specific Plan Amendment, Planned Development Rezoning,
Conditional Use Permit, Site Development Review and Sign/Site Development Review PA
02-009 (File # 410-55/410-30)
This amendment to the San Ramon Road Specific Plan would allow retail garden centers in
conjunction with a Planned Development (PD) Rezoning, Conditional use Permit, Site Development
Review and Sign/Site Development Review for an approximate 6,400 square foot retail garden center
with approximately 24,410 square foot outdoor storage and landscaped area on 1.162 acres located at
7360 San Ramon Road (northwesterly comer of San Ramon Road and Amador Valley Boulevard).
STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt Resolution adopting
the San Ramon Road Specific Plan Amendment; waive the reading and INTRODUCE the
Ordinance approving a Planned Developme. nt Rezoning and Development Plan; and adopt
Resolution approving the Conditional Use Permit, Site Development Review and Sign/Site
Development Review.
6.3 Consideration of Urgency Ordinance Establishing a Moratorium in Scarlett Court Area
(File # 410-20)
Thc City Council continued this item from the August 6, 2002 meeting and directed Staffto
evaluate additional alternatives to the proposed moratorium. The Council will consider three
alternatives to: 1) Modify Zoning Ordinance to require CUPs; 2) Prohibit certain use types;
or 3) Limit modifications of properties over 2.5 acres.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; determine if ministerial
and discretionary actions could negatively impact the outcome of thc desired SP; and a) if thc
scope and exceptions proposed in draft Ordinance are determined to be appropriate, waive the
reading and on an urgency basis, ADOPT Ordinance which will impose a moratorium on any
ministerial and discretionary actions (subject to the exceptions listed in thc Agenda Statement);
- OR - b) if the scope and exceptions proposed by Staff are not appropriate, then provide
direction to Staff on the 4 remaining options listed in the Agenda Statement.
6.4 Amendments to the Smoking Pollution Control Ordinance (File # 560-90)
The purpose of this Ordinance is to bring the existing provisions of Chapter 5.56 of thc
Dublin Municipal Code regulating smoking into conformity with recent changes in state law
and to add additional permissible restrictions on smoking in enclosed and unenclosed public
places and places of employment.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and
INTRODUCE Ordinance.
7. UNFINISHED BUSINESS
7.1 Conceptual Design for Intersection improvements at Village Parkway and Lewis Avenue
(Downtown Streetscape Improvement Implementation Plan) (File # 820-20)
This report addresses the conceptual design for thc intersection improvements at Village
Parkway and Lewis Avenue. Staff is requesting approval by thc City Council for the
Conceptual Design for the improvement project to begin preparation of construction and bid
documents.
STAFF RECOMMENDATION: Approve Conceptual Design for Intersection Improvements
and authorize preparation of construction/bid documents.
7.2 Civic Center Library Modular Furnitnre Bid Award (File # 600-30/350-20)
One bid was received from Advanced Installation Services ($294,703.73) for the Library
Modular Furniture bid package. The package consists of the workstations, filing systems,
shelving, etc., for the library's staff areas and public spaces. Additional funding in the
amount of $26,129.73 is needed to award the bid..
STAFF RECOMMENDATION: Adopt Resolution and approve Budget Change.
7.3 Selection of Consultant for the Fiscal Analysis of the proposed IKEA (File # 600-30)
The City Council will consider selection of a fiscal and economic consultant to evaluate the
fiscal and economic impacts from the proposed IKEA home store.
STAFF RECOMMENDATION: Adopt Resolution selecting Economic and Planning Systems,
Inc., for Fiscal Analysis and authorize Mayor to execute agreement in an amount not to exceed
$29,760.
7.4 Senior Housing Proposals Update (File # 430-10)
The City Council will discuss and determine the appropriate process to be used in the
selection of a developer to provide Senior Housing at 7606 Amador Valley Boulevard.
STAFF RECOMMENDATION: Receive report and determine the preferred option for selecting
the Developer.
8. NEW BUSINESS
8.1 Initiation of a General Plan (GP) and Eastern Dublin Specific Plan Amendment (EDSPA)
Study for the Eastern Dublin Properties Project Area (File # 420-30)
A GP and EDSPA study is requested for the Eastern Dublin Properties project area to address
several issues, including: 1) Land use map consistency between project area boundaries,
Specific Plan Land Use Map boundaries, and the GP Eastern Extended Planning Area Land
Use Map; 2) clarifying Livermore Airport Protection Area requirements; and 3) studying land
use changes that will likely result from the findings o£the Resource Management Plan.
STAFF RECOMMENDATION: Adopt Resolution either approving or denying request.
8.2 Agreement for Maintenance and Operation of the Dublin Library (File # 600-40)
Construction of the new Dublin Library is underway and the library is scheduled to open in
January 2003. Upon completion, the City will own the library building and related
improvements and the Alameda County Library will operate library-related activities in the
building and provide equipment related to the general operation of the library. The City
Council will review the agreement that outlines the responsibilities of both the City and the
County in the maintenance and operation of the library.
STAFF RECOMMENDATION: Authorize Mayor to execute Agreement.
8.3 Parks & Recreation Master Plan Update (File # 600-30/920-30)
The 2002-07 Capital Improvement Program includes a project to update the 1994 Parks &
Recreation Master Plan. Staff solicited proposals from architectural and planning consultants
to prepare the master plan update and recommends entering into an agreement with Singer
Fukushima Evans, Inc.
STAFF RECOMMENDATION: Authorize Mayor to execute Agreement and approve Budget
Change.
8.4 Public Art for Senior Center (File # 900-50/240-30)
The City Council will consider the process for selecting the artist for the Senior Center Public
Art component. As proposed, this will consist of appointing an Artist Selection Committee,
identifying locations and parameters for the art in/at the new Senior Center and a Request for
Qualifications to the artist community.
STAFF RECOMMENDATION: Approve formation of a Selection Committee and authorize
Staff to solicit representatives and authorize Staff to proceed with Request for Qualifications to
artist community.
8.5 Revisions to Parks & Community Services Commission Bylaws and Rules of Procedure
(File # 610-20)
The City Council will consider a revision to the Bylaws and Rules of Procedure pertaining to
the election of officers for the Parks & Community Services COmmission.
STAFF RECOMMENDATION: Adopt Resolution.
8.6 Approval of Master Project Funding Agreement with Alameda County Transportation
Improvement Authority for ACTIA Project No. 9 - Iron Horse Bicycle, Pedestrian and
Transit Route Proje/:t (File # 600-40/1060-90)
This project would construct a four-lane roadway along the abandoned railroad right-of-way between
Dougherty Road and Dublin Boulevard, would facilitate transit service (bus) in this corridor, and
woUld relocate and enhance the Iron Home Trail.
STAFF RECOMMENDATION: Adopt Resolution.
8.7 Ceremony Commemorating One-Year Anniversary of 9/11/01 (File # 610-50)
The City will hold a commemorative event on September 11, 2002 in front of the Civic Center at the
Flag Poles. The program will be highlighted by a flag ceremony during which time the Alameda
County Fire Department Color Guard will retire the World Trade Center flag which was presented as a
gift to the City by FDNY Firefighter Richard Dore, for placement in the time capsule. The program
will also feature songs, poetry and inspirational readings by several young people in our community,
as well as commentary by Mayor Lockhart, ACFD Chief William McCammon and Parks RFTA
Commander DawnLee DeYoung.
STAFF RECOMMENDATION: Receive Report and provide input as appropriate.
8.8 Update on Pending Changes to the City's Stormwater Permit under the Alameda
Countywide Clean Water Program (File # 1000-20)
This report outlines thc key elements of thc proposed changes to thc National Pollutant
Discharge Elimination SYstem (NPDES) permit. The NPDES permit is issued to thc Alameda
Countywide Clean Water Program (ACCWP), which is a consortium of 17 public agencies,
which the City of Dublin is a member agency. Thc most significant permit changes are in the
area of new development and redevelopment.
STAFF RECOMMENDATION: Authorize Mayor to sign letter to Regional Water Quality
~ Control Board outlining City's concerns.
9. OTHER BUSINESS 9.1 Committee Reports
9.2 Brief INFORMATIONAL ONLYreports from Councilmembers and/or Staff
10. ADJOURNMENT
City Council Meeting #600 K2/cc-mtgs/9-3-02agenda.doc Agenda'Printed 8/30/2002 8:40 AM