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Home My WebLink About*CC Agenda 09-25-1989 AGE N D A DUBLIN CITY COUNCIL REGULAR MEETING - September 25, 1989 Monday - 7:30 p.m. DUBLIN LIBRARY, Meeting Room 7606 Amador Valley Boulevard 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. ORAL COMMUNICATIONS At this time, members of the audience are permitted to address the City Council on any item which is not on the City Council Agenda. Comments should not exceed 5 minutes. If any person feels that this is not sufficient time to address their concern, that person should arrange with the City Clerk to have their particular concern placed on the agenda for a future meeting. The City Council cannot deliberate or take action on a non-agenda item unless there is factual evidence presented to the Council indicating that the subject brought up falls into one of the exceptions under Government Code Section 54954.2 in that a) there is an emergency situation, or b) the need to take action arose subsequent to the agenda being posted. 3.1 Introduction of new City employees: Michelle Brown and Billy Jean Zeigler 3.2 proclamation Declaring October 22-29, 1989 as "Red Ribbon Week" and consideration of Resolution approving City support of the Red Ribbon Week campaign. 4. CONSENT CALENDAR Consent Calendar items are typically of a non-controversial nature and are considered for approval by the City Council with one single action. Members of the audience who would like an item removed from the consent calendar for purpose of public input may request the City Council to remove the item from the consent calendar. The request may be made at the time that the Mayor asks the audience members if there is anyone interested in removing an item from the Consent Calendar. 4.1 Minutes of Regular Meeting of September II, 1989 STAFF RECOMMENDATION: Approve 4.2 National League of Cities Congress of Cities' Conference, Atlanta, Georgia Councilmember Jeffery has been appointed by the President of the League of California Cities as one of three California City representatives to the National League of Cities Policy Committee on revenue and taxation issues. The approximate cost is $1,500. STAFF RECO~lMENDATION: Authorize Cm. Jeffery to attend conference on November 25-29, 1989. 4.3 Selection of New Dental Insurance Program The City's current dental provider is terminating their program effective October 1, 1989. Staff has reviewed proposals from other providers and identified a plan which would nearly duplicate the current coverage. STAFF RECOMMENDATION: Adopt Resolution and authorize Staff to execute any documents required to implement the new program effective October I, 1989. 4.4 Authorization to Close City Offices During Relocation The move to the new Civic Center has been scheduled for Saturday, September 30, 1989. In order to allow for packing and unpacking of individual work stations, adequate time is needed. STAFF RECO~WENDATION: Authorize Staff to close City Offices on Friday, September 29, 1989 from 12:00 noon to 5:00 p.m., and Monday, October 2, 1989 from 8:00 a.m. to 12:00 noon. 4.5 Award of Bid - Dougherty Road Street Lighting and Various Knockdown Replacements, Contract 89-9 This project would install street lights along Dougherty Road between Amador Valley Boulevard and the Southern Pacific right-of-way as part of the "Dougherty Road Underground Utilities" CIP, as well as replace 4 street lights that were knocked down in other parts of the City. The low bid received is within funds budgeted for construction. STAFF RECOMMENDATION: Adopt Resolution awarding bid to DJB Electric and authorize Mayor to execute agreement. 4.6 Amendment to Developer Agreement - Tract 4978 This amendment allows the developer of Tract 4978, BJ Dublin Commercial, to substitute a Declaration of Restrictions (which essentially prevents development of the property), for an existing letter of credit that secures tract improvements. A new tract map is proposed to be filed at a future date, with appropriate security to be provided at that time. STAFF RECOMMENDATION: Adopt Resolution approving amendment to agreement; authorize Mayor to execute agreement; authorize City Manager to sign Declaration of Restrictions 4.7 Agreement with Singer & Hodges for Preparation of an Updated Masterplan and Renovation Report for Upgrading and Improving the Dublin Sports Grounds This contract would provide for a study of the existing Sports Grounds that would identify deficiencies and make recommendations for improvements. Funds have been budgeted in the 5- Year CIP for this study. STAFF RECOMMENDATION: Approve agreement for architectural services for the preliminary plans and design documents for the study of the Dublin Sports Grounds renovation, exclusive of topographic survey. 4.8 West Dublin Studies PA 88-144 - Dates for Joint Planning Commission/City Council meetings This request is for review and approval of a meeting schedule for the West Dublin Studies (General Plan Amendment, Specific Plan and EIR), including joint Planning Commission/City Council meetings on December 13, 1989, April 2, April 16, and November 5, 1990. STAFF RECOMMENDATION: Review dates for joint meetings and approve or amend dates as necessary. 4.9 Financial Report for Period Ending August 31, 1989 STAFF RECOMMENDATION: Accept Report 4.10 Civic Center Interior Landscaping Request for Bids The Civic Center design includes several interior planters. Staff has worked with a Consultant to identify appropriate plantings. The specifications include both live plants and silk plants. In addition, costs are requested for regular maintenance services. STAFF RECO~~1ENDATION: Authorize Staff to solicit bids 4.11 Warrant Register dated September 25, 1989 STAFF RECOMMENDATION: Approve 4.12 Award of Janitorial Service Contract The City has solicited bids on the janitorial maintenance of City facilities. A total of 6 responsive bids were received. The services will be provided at Shannon Community Center, Dublin Senior Center and the Civic Center. STAFF RECOMMENDATION: Authorize the Mayor to execute the agreement with Black & White Building Maintenance Corporation and terminate the current agreement with Central Cleaning Company for Shannon Community Center and the Senior Center effective November 1, 1989. 5. WRITTEN COMMUNICATIONS - None 6. PUBLIC HEARING 6.1 Designation of Civic Center as Location for the Conduct of City Council meetings and as Location for the Posting of City Ordinances The new Civic Center includes Council Chambers and a kiosk area for posting of official City documents. Up until this time, the Dublin Library has been the designated location for the conduct of all regular City Council meetings. One of the three required locations for posting of Ordinances, etc., has been the City Clerk's Office at 6500 Dublin Boulevard. This location will be changed to the Civic Center, 100 Civic Plaza. STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and ADOPT Ordinance on an urgency basis; and adopt Resolution. 7. UNFINISHED BUSINESS 7.1 Livermore Amador Valley Childcare Task Force The Cities of Dublin, Livermore and Pleasanton have received a $25,000 grant through the State Department of Education to develop a five-year regional childcare masterplan. To assist with the development of the masterplan, the Council will consider making appointments to a valleywide task force. STAFF RECOMMENDATION: Direct Staff to advertise Task Force openings. 8. NEvv BUSINESS 8.1 Household Hazardous Waste Collection Staff has identified the need for an on-going household hazardous waste disposal program. In order to provide this service in a cost effective manner, it is advantageous to conduct a joint collection with neighboring cities. Staff must also identify an appropriate funding source to finance the program. The goal is to have the necessary mechanisms in place to conduct a collection in the spring of 1990. STAFF RECOMMENDATION: Direct Staff to prepare the necessary documents to establish an on-going program, including a financing mechanism, and to present a report to the City Council no later than January 8, 1990. 8.2 Alamo Creek Park Phase II The City Councill will review the proposed design for "the Phase II improvements for Alamo Creek Park. STAFF RECO~mENDATION: Approve design and direct Consultant to proceed with development of construction documents. 8.3 Agreement between City and Dublin Unified School District regarding Use of Facilities The City and Dublin Joint Unified School District have been discussing the development of a Facility Use Program. A subcommittee from each agency has been working on the method of implementing this goal. Two components will be considered by the City Council. The first is an agreement which identifies the parameters of the joint use of facilities. The second is an agreement which provides for a joint effort to improve Dublin High School Football Field. STAFF RECOMMENDATION: Adopt Resolutions authorizing execution of agreements. 9. OTHEH BUSINESS 10. CLOSED SESSION - Personnel, Government Code Section 54957.6 11. ADJOURNMENT