HomeMy WebLinkAbout*CC Agenda 10-05-2010REGULAR NiEETING
Tuesday, October 5, 2010
DUBLIN CIVIC CENTER, 100 Civic Plaza
DUBLIN CTTY COUNCIL
'~AGENDA'~
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CALL TO ORDER & CLOSED SESSION 6:30 P.M.
L CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 5777 Scarlett Court, Dublin
Agency negotiator: Joni Pattillo, City Manager
Negotiating parties: Saadeh Corp. DBA Alameda County Auction
Under negotiation: Price and terms of payment
II. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 6438 Sierra Court, Dublin
Agency negotiator: Joni Pattillo, City Manager
Negotiating parties: Saadeh Corp. DBA Alameda County Auction
Under negotiation: Price and terms of payment
III. CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION
Initiation of litigation pursuant to subdivision (c) of Section 54956.9: 1 case.
REGULAR MEETING 7:00 P.M.
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
2. REPORT OF CLOSED SESSION ACTION
3. ORAL COMMUNICATIONS
3.1 Certificate of Recognition - Claudette Rodrigues (610-50)
The City will present a Certificate of Recognition to Dublin resident Claudette Rodrigues for
her assistance during a traffic accident prior to and after arrival of emergency responders.
STAFF RECOMMENDATION: Present Certificate of Recognition to Dublin resident,
Claudette Rodrigues.
3.2 Certificates of Recognition - Dennis Fay and Christine Monsen (610-50)
The City will present Certificates of Recognition to Dennis Fay, former Executive Director of
the Alameda County Congestion Management Agency (ACCMA) and Christine Monsen,
former Executive Director of the Alameda County Transportation Improvement Authority
(ACTIA) and the Alameda County Transportation Authority (ACTA), for their contributions
to Alameda County.
STAFF RECOMMENDATION: Present Certificates of Recognition to Dennis Fay and
Christine Monsen.
October 5, 2010 Dublin City Council Agenda Page 1 of 5
3.3 Public Comments
At this time, the public is permitted to address the City Council on non-agendized items. Piease step to the podium and clearly state your name
for the record. COMMENTS SHOULD NOT EXCEED THREE !3) MINUTES. In accordance with State Law, no action or discussion may take
place on any item not appearing on the posted agenda. The Councii may respond to statements made or questions asked, or may request
Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk's Office related to the
proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss andlor take
action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members
of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the
Mayor to remove the item.
4.1 Minutes of Regular Meeting of September 21, 2010
STAFF RECOMMENDATION: Approve minutes.
4.2 Revisions to the Personnel System (720-60)
The Staff report identifies proposed changes to the City's current Personnel System. The
proposed adjustments are based on the need to amend the City's contribution rate to
California Public Employees' Retirement System (Ca1PERS) for the provision of health
benefits under the Public Employees' Medical and Hospital Care Act (PEMHCA).
STAFF RECOMMENDATION: Adopt Resolution Fixing the Employer's Contribution Under
the Public Employees' Medical and Hospital Care Act; adopt Resolution Fixing the Employer's
Contribution Vesting Requirement for Future Retirees Under the Public Employees' Medical and
Hospital Care Act; and adopt Resolution Amending the Benefit Plan.
4.3 Review of Engineering Survey Results and Establishment of Speed Limits for Dublin
Boulevard, Central Parkway, Fallon Road and Lockhart Street (820-80)
This is the second reading of an ordinance introduced at the regularly scheduled City Council
meeting of September 21, 2010. The ordinance will establish, based on the findings of
engineering and traffic surveys, new speed limits of 45 mph on Dublin Boulevard between
Tassajara Road and Fallon Road, 35 mph on Central Parkway between Tassajara Road and
Fallon Road, 45 mph on Fallon Road between South City Limit and Bent Tree Drive, and 30
mph on Lockhart Street between Dublin Boulevard and Gleason Drive.
STAFF RECOMMENDATION: Waive the reading and adopt Ordinance Amending the Dublin
Traffic Code to Establish a New Speed Limit on Portions of Dublin Boulevard (Tassajara Road
to Fallon Road), Central Parkway (Tassajara Road to Fallon Road), Fallon Road (South City
Limit to Bent Tree Drive) and Lockhart Street (Dublin Boulevard to Gleason Drive).
4.4 Approval of Professional Services Agreement with Cirrus Solutions, Inc. to Provide and
Install a Wireless Data Network at the Dublin Civic Center (600-30)
The installation of a wireless data network at the Dublin Civic Center was identified as a High
Priority goal by the City Council. The City received proposals from three firms to provide
and install a wireless data network at the Dublin Civic Center, with the proposal from Cirrus
Solutions, Inc. having the lowest cost. The Network will assist in more easily expanding
secure connections to the City Network in locations within the Administrative wing and City
Council Chambers where wired connections do not exist or are already in use. The system
will also allow for limited guest Internet access which will be segregated from the City
Network.
STAFF RECOMMENDATION: Adopt Resolution Authorizing the City Manager to Execute an
Agreement with Cirrus Solutions, Inc. for Wireless Network Equipment and Installation
Services.
October 5, 2010 Dublin City Council Agenda Page 2 of 5
4.5 Update to Resolution Designating Positions to Represent the City of Dublin in Small
Claims Court (170-70)
The City Council adopted a resolution in 2006 which designates certain positions authorized
to represent the City in Small Claims Court, should the need arise. An update to reflect
changes in position titles is presented for adoption by the City Council.
STAFF RECOMMENDATION: Adopt Resolution Rescinding Resolution No. 24-06 and
Designating Positions Authorized to Appear in Small Claims Court on behalf of City of Dublin.
4.6 Adoption of Resolution Updating the Procedures Used for the Write-Off of Uncollectible
Account Balances and Unclaimed Credit Balances (390-30)
The current procedures for the write-off of uncollectible accounts established specific limits
as to Staff authorized to write-off accounts. The limits adopted in 1993 require the City
Council authorization for all accounts over $500. Staff has reviewed these thresholds with
respect to placing appropriate controls over material amounts and examining administrative
procedures to write off accounts. Staff is recommending changes to the policy which will
allow Staff to write off accounts up to $1,000. The City Council will be notified prior to the
write-off of accounts in excess of $1,000. The update also references the procedure in State
Law for handling the disposition of credit balances which are unclaimed.
STAFF RECOMMENDATION: Adopt Resolution Rescinding Resolution No. 93-93 and
Establishing Updated Procedures for Write-Off of Uncollectible Accounts Receivable and Credit
Balances.
4.7 Agreement with Kevin W. Harper C.P.A. & Associates For Project Management And
Organizational Evaluation Services (600-30)
The proposed agreement includes two phases of work. Phase 1 will provide project
management assistance to complete a City Council High Priority Objective to select a
consultant to assist with a Fee Update (I. General Government: Goal B Finance - Objective
#2). The assistance will include the Request for Proposal process as well as coordination
tasks after the Fee Study Consultant is approved by the City Council. Phase 2 relates to
services to undertake a review of the organizational structure in the Administrative Services
Department to identify any opportunities to restructure for efficiencies and short and long
term resources required.
STAFF RECOMMENDATION: Adopt Resolution Authorizing the City Manager to Negotiate
an Agreement with Kevin W. Harper CPA & Associates for Professional Project Management
and Evaluation Services, in an amount not to exceed $35,000.
4.8 Check Issuance Reports and Electronic Funds Transfers (300-40)
STAFF RECOMMENDATION: Review and authorize the issuance of payments.
5. WRITTEN COMMUNICATIONS - None.
6. PUBLIC HEARINGS
6.1 Avalon Bay Communities, Dublin Station (Transit Center Site C) - State 1 Development
Plan Amendment, Stage 2 Development Plan and Development Agreement Submitted by
Avalon Bay Communities, Inc., PA 06-060 (600-60)
The Applicant, Avalon Bay Communities, Inc., has requested the item be continued to a date
uncertain. The proposed project, Avalon Transit Center Site C, is a residential project
comprised of 486 apartment units, 4,192 square feet of ancillary retail space, 7,390 square feet
of amenity space, 751 spaces of structured parking within two buildings, 25 private, on-street
parking spaces, and 40 public on-street parking spaces on a combined 7.2-acre site located
within the Transit Center Village planning area. The public hearing notice was published in
the Valley Times before the Applicant requested the continuance.
STAFF RECOMMENDATION: Open public hearing and continue the item to a date uncertain.
October 5, 2010 Dublin City Council Agenda Page 3 of 5
6.2 Esprit at Dublin Station (Transit Center Site E-1) - Planned Development Rezone with a
related Stage 1 Development Plan Amendment and Stage 2 Development Plan and an
Amendment to the Development Agreement for the Dublin Transit Center Site E-1 Project.
PA 09-002 (600-60)
The Applicant, D.R. Horton, Inc. is requesting that this item be continued to a public hearing
on October 19, 2010. D.R. Horton, Inc. is proposing to construct a multi-family residential
townhouse community with 105 units on + 4.1 net acres of land within the Dublin Transit
Center project on Site E-1. A Planned Development Rezone will allow the development of
either the 105-unit Esprit at Dublin Station Project (proposed) or the 300-unit Metropolitan at
Dublin Station project (previously-approved). The proposed amendment to the existing
Development Agreement for the project site relates to the allowed density of uses (to permit
the 105-unit project), an extension of the existing Agreement term by seven years, an
amendment to the affordable housing obligations for the property, and a provision on a public
art fee. The public hearing notice was published in the Valley Times before the Applicant
requested the continuance.
STAFF RECOMMENDATION: Open the public hearing and continue the item to a public
hearing at the next Regular City Council meeting on October 19, 2010.
7. UNFINISHED BUSINESS
7.1 Fiscal Year 2011-2012 Community Support Program (480-30)
The City Council requested an opportunity to discuss the continuation of the Community
Support Grant Program for Fiscal Year 2011-2012.
STAFF RECOMMENDATION: Determine whether or not the Community Support Grant
program will be offered for Fiscal Year 2011-2012; and, if the program will be offered, consider
whether program funding should be maintained at the same General Fund level as prior years
($120,000).
7.2 Approval of Project Operating Agreement with the East Bay Regional Communications
System Authority (EBRCSA) (600-40)
The City Council will consider entering into a Project Operating Agreement with the East Bay
Regional Communications System Authority (EBRCSA) to participate with other member
agencies in the development and operation of a state of the art radio communications system
that would provide regional interoperability.
STAFF RECOMMENDATION: Adopt Resolution Approving a Project Operating Agreement
with the East Bay Regional Communications System Authority (EBRCSA) and authorizing the
Execution and Implementation of Same; and approve the Budget Change.
8. NEW BUSINESS
8.1 Approval of Cooperative Agreement Between the City of Dublin and the Dublin Unified
School District for the Design and Replacement of a Sidewalk and Associated
Improvements on Village Parkway at Dublin High School and Approval of Consultant
Agreement for Design Engineering Services with Carroll Engineering, Inc., for Work
Related to Sidewalk Replacement at Dublin High School under the 2010-2011 Sidewalk
Safety Repair Program (CIP Project No. 949102) (600-40)
The City of Dublin would recommend partnering with the Dublin Unified School District to
fund and construct a joint project to replace the existing sidewalk along the Village Parkway
frontage of Dublin High School. The City Council will consider approval of a Cooperative
Agreement with the Dublin Unified School District and also a consultant contract with Carroll
Engineering, Inc. to complete the design for the work.
October 5, 2010 Dublin City Council Agenda Page 4 of 5
STAFF RECOMMENDATION: Adopt Resolution Approving Cooperative Agreement
Between the City of Dublin and the Dublin Unified School District for the Design and
Replacement of a Sidewalk and Associated Improvements on Village Parkway at Dublin High
School; adopt Resolution Approving Consultant Agreement for Design Engineering Services
with Carroll Engineering, Inc., for Work Related to Sidewalk Replacement at Dublin High
School under the 2010-2011 Sidewalk Safety Repair Program, CIP Project No. 949102; and
approve a budget change.
8.2 Confirmation of Appointment of City Counci12010 Ad-Hoc Audit Review Committee
(610-40)
The independent auditors from the firm of Caporicci and Larson have scheduled their field
work necessary to complete the Comprehensive Annual Financial Report (CAFR) for the year
ending June 30, 2010. The City Council will consider the establishment of an Ad Hoc
Committee, comprised of two City Council Members, to review the audit process and final
report with the Auditors.
STAFF RECOMMENDATION: Confirm the Mayor's appointment of Vice Mayor Hildenbrand
and Mayor Sbranti as the 2010 Ad-Hoc Audit Review Committee that will serve for a limited
time. The Committee will meet with the City Auditors to review and discuss the audit report for
the period ending June 30, 2010.
9. OTHER BUSINESS
9.1 Brief INFORMATION ONLY reports from Council and/or Staff, including Committee
Reports and Reports by Council related to Meetings Attended at City Expense (AB 1234).
10. ADJOURNMENT - In memory of Staff Sgt. Sean Diamond and our fallen troops.
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats
to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132),
and the federal rules and regulations adopted in implementation thereo£ To make a request for disability-related modification or
accommodation, please contact the City Clerk's Office (925) 833-6650 at least 72 hours in advance of the meeting.
Agenda Printed 9/29/2010 4:46:24 PM
Mission
The Ciry of Dublin promotes and supports a high qualiry of life which ensures a safe and secure environment that fosters new
opportunities.
Vision
Dublin is a vibrant city committed to its citizens, natural resources, and cultural heritage. As Dublin grows, it will balance history
with progress, to sustain an enlightened, economically balanced and diverse communiry.
Dublin is unified in its belief that an engaged and educated community encourages innovation in all aspects of City life, including
programs to strengthen our economic vitaliry, and support environmental stewardship and sustainability through the preservation
of our natural surroundings. Dublin is dedicated to promoting an active and healthy lifesryle through the creation of first-class
recreational opportunities, facilities and programs.
October 5, 2010 Dublin City Council Agenda Page 5 of 5