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Home My WebLink About*CC Agenda 10-15-2002 Annual MeetingI. II. IV. V. AGENDA Tuesday, October 15, 2002, 7PM DUBLIN CIVIC CENTER Council Chambers CALL TO ORDER APPROVAL OF MINUTES FOR MEETING OF OCTOBER 16, 2001 AMENDMENT TO BY-LAWS The Board will consider a resolution amending the by-laws relating to Section 2.06(a) pertaining to the date and time of the annual meeting for Dublin Information, Inc. Recommendation: Adopt the resolution. ANNUAL REPORT FOR FISCAL YEAR 2001/2002 The Board will receive the Annual Report describing activities and operating results for the previous Fiscal Year. Recommendation: ADJOURNMENT F/agenda/DII agenda 10-2002.doc Receive the report. MINUTES DUBLIN INFORMATION , INC. Date of Meeting: October 16, 2001 Page 1 of 1 A regular annual meeting of Dublin Information, Inc., was held on Tuesday, October 16, 2001, at the Dublin Civic Center. The meeting was called to order at 11:07 p.m., by Chairman Houston. DIRECTORS PRESENT: DIRECTORS ABSENT APPROVAL OF MINUTES Janet Lockhart, Claudia McCormick, Tony Oravetz, George Zika, Guy Houston, and Richard Ambrose None On motion of Director Zika, seconded by Director McCormick, and by unanimous vote, the Board approved the Minutes of the December 19, 2000 regular annual meeting. ANNUAL REPORTS FOR FISCAL YEAR 2000/2001 The Board of Directors received the Annual Report describing activities and operating A esults for the previous Fiscal Year. /_��Z�1 J: ►Iu1D ►� There being no further business to come before the Board, the meeting of Dublin Information, Inc., was adjourned at 11:07 p.m. Guy S. Houston, Chairman Richard C. Ambrose, Secretary KZ/G/cc-mtgs/dii/ 10-16-01 /minutes 10-16-01.doc { AGENDA STATEMENT DUBLIN INFORMATION, INC. MEETING DATE., October 15, 2002 SUBJECT: ATTACHMENTS: RECOMMENDATION: FINANCIAL STATEMENT: DESCRIPTION: Amendment to By-laws: Relating to the Section on Date and Time of the Annual Meeting for Dublin Information, Inc. (DII) Report Prepared by: Carole Perry, Administrative Services Director Proposed Resolution Adopt the Resolution�� None As provided for in the current DII By-laws, an annual meeting must be conducted once each year. In order to have this meeting consistent with the City Council meeting schedule, the By-laws should be amended. The current language in the By-laws that relates to the Annual Meeting was last amended by Resolution 1- 95, dated October 24, 1995, and reads as follows: Section 2.06(a) The members shall meet annually, in accordance with noticing required by the Brown Act governing meetings of public entities. The regular Annual meeting date shall be on the fourth Tuesday, of October of each year, at the Dublin Civic Center, I00 Civic Plaza, Dublin, California, at 7:00pm, unless said meeting is publicly noticed for a different date and time. Therefore, staff proposes that the language in Section 2.06(a) be rescinded and replaced with the following: Section 2.06(a) The members shall meet annually, in accordance with noticing required by the Brown Act governing meetings of public entities. The regular Annual meeting date shall be on the third Tuesday, of October of each year, at the Dublin Civic Center, I00 Civic Plaza, Dublin, California, at 7:00pm, unless said meeting is publicly noticed for a different date and time. Staff recommends that the Board of Directors adopt the Resolution amending the By-laws. ------------------------------------------------------------------------------------------------------------- COPIES TO: F/agenda stmts/DII agenda stmt by-lawschg.doc ITEM NO. • i �r RESOLUTION NO. 1 - 02 A RESOLUTION OF THE BOARD OF DIRECTORS OF DUBLIN INFORMATION INC. AMENDING THE BY-LAWS Section 2.06(a) -Relating To the Date and Time of The Annual Meeting WHEREAS, Resolution No. 2 dated December 18, 1985 adopted Bylaws for the Corporation; and WHEREAS, Resolution No. 1-87 dated Apri127, 1987, revised the Bylaws to implement a change in the date of the regular meeting; and WHEREAS, Resolution No. 1- 89 dated October 30, 1989 amended the date, time, and location of the annual meeting; and WHEREAS, Resolution No. 1- 95 dated October 24, 1995 amended the date and time of the annual meeting; and WHEREAS, the Board of Directors desire to amend the date and time of the annual meeting to coincide with the current regular City Council meeting schedule; and NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of Dublin Information, Inc., does hereby adopt the following amendment to the Bylaws: 1. Section 2.06(a) as amended shall be rescinded and replaced with the following: Section 2.06(a) The members shall meet annually, in accordance with noticing required by the Brown Act governing meetings of public entities. The regular Annual meeting date shall be on the third Tuesday, of October of each year, at the Dublin Civic Center, I00 Civic Plaza, Dublin, California, at 7:00pm, unless said meeting is publicly noticed for a different date and time. PASSED, APPROVED AND ADOPTED this 15th day of October, 2002 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Richard Ambrose, Secretary Janet Lockhart, Chairperson F/DII by-laws resolution.DOC ATTACHMENT 1 � AGENDA STATEMENT DUBLIN INFORMATION, INC. MEETING DATE: October 15, 2002 SUBJECT: ATTACHMENTS: RECOMMENDATION: FINANCIAL STATEMENT: DESCRIPTION: Fiscal Year 2001-2002 Annual Report For Dublin Information, Inc. Report Prepared by: Richard Ambrose, Chief Financial Officer Annual Report Receive the report See report for detail of annual financial activity Dublin Information, Inc. (DII) was incorporated in the State of California on February 5, 1985. The Corporation is organized under the Nonprofit Public Benefit Corporation law for charitable purposes. The adopted Articles of Incorporation and Bylaws of Dublin Information, Inc. outline the scope of activities to be undertaken by this entity. The Board of Directors consists of the City Council members, the City Manager, and a Staff member designated by the City Manager. As provided for in the DII Bylaws, the Corporation receives Annual Reports that identify the activities of the prior fiscal year. Attached is the Annual Report outlining activities undertaken during Fiscal Year 2001-2002. The figures presented for this Fiscal Year are taken from the financial records of the Corporation and will be included in the City's Comprehensive Annual Financial Report, which will be presented to Council at a future meeting. The Civic Center Certificates of Participation (COPS) were completely retired in February 1999. Also, ng fee changes have been enacted by the State approving biennial reporting. The City is now required to submit filing fees every two years, instead of annually. This change became effective in January 2000. According to the new guidelines, the $20.00 biennial fee has been filed (in October 2002). The next fee will not be due until 2004. It is recommended that the Board receive the Annual Report. ------------------------------------------------------------------------------------------------------------- COPIES TO: F/agendas/DII2002annual rpt DUBLIN INFORMATION, INC. 2001- 2002 Annual Report Janet Lockhart, Chairperson Claudia McCormick, Vice -Chairperson Tony Oravetz, Director Tim Sbranti, Director George Zika, Director Richard Ambrose, Director Carole Perry, Director CITY OF DUBLIN DUBLIN INFORMATION, INC. Enterprise Fund Balance Sheet Statement As Of June 30, 2002 6/30/2002 Audited Amounts TOTAL ASSETS TOTAL LIABILITIES TOTAL RETAINED EARNINGS TOTAL LIABILITIES &RETAINED EARNINGS NOTE: The figures presented are as of June 30, 2002 and are taken from the Audit Report for that Fiscal Year. DII 6-3002 FIN RPT.doc 1 CITY OF DUBLIN DUBLIN INFORMATION, INC. Statement of Revenues and Expenses For the Year Ending June 307 ZLIUZ EXPENSES 6/30/2002 Audited Amounts Services &Supplies Administrative Services Department $ 0 Other- Non Departmental (Property Tax 1 Filing Fee) $ 0 Subtotal Services &Supplies $ 0 TOTAL EXPENSES $ 0 NON -OPERATING INCOME Contribution from General Fund $ 0 NET INCOME $ 0 RETAINED EARNINGS, BEGINNING OF YEAR $ 0 RETAINED EARNINGS, END OF YEAR g 0 NOTE: The figures presented are as of June 30, 2002 and are taken from the Audit Report for that Fiscal Year. 2