HomeMy WebLinkAbout*CC Agenda 10-16-2001October 16, 2001 · Agendas are posted on the City's Internet Website (www. cLdublin, c~zus)
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(6:30 p.m.) CALL TO ORDER CLOSED SESSION (6:30 p.m.)
L Conference with Legal Counsel- Existing Litigation- Government Code Section $4956.9(a) -
Dublin Boulevard Widening (Dougherty Road to Scarlett Drive) City of Dublin v. Schork
Family Trust- Alameda County Superior Court Case No. V-019491-2
2. Conference with Legal Counsel- Anticipated Litigation - Government Code Section
$4956.9(1,)(1) Facts and Circumstances: Government Code Section $4956.9(b)(3)(B) East
Dublin Properties Stage I Development Plan, Annexation and Draft Supplemental
Environmental Impact Report.
3.. Conference with Legal Counsel- Anticipated Litigation - Government Code subdivision(c) of
Section $4956.9-1 potential case
4. PERSONNEL - Government Code Section $4957. 6(a) - Conference with Agency Labor
Negotiator Richard Ambrose- Unrepresented City Employees:
Office Assistant I, Office Assistant II, Senior Office Assistant, Finance Technician I, Finance
Technician II, Senior Finance Technician, Secretary, Recreation Coordinator, Recreation
Technician, Connnunity Safety Assistant, Preschool Instructor, Information Systems
Technician, Public Worhs Inspector and Engineering Technician H
REPORT OF CLOSED SESSION ACTION
1. CAI,L TO ORDER JOINT CITY COUNCIL/PLANNING COMMISSION STUDY SESSION
PI,EDGE OF ALLEGIANCE TO THE FLAG- To be led by Girl Scout Troop #20
RECONVENE AS CITY COUNCIL
ORAL COMMUNiCATIONS
3.1 Introduction of New Employees: Public Works Office Assistant H Judith Olund, Police
Services Deputy John Graham, Sgt. Joe Hoeber and Lt. Donna Jay (File # 700-10)
3.2 Acceptance of Gifts to City from "Day On the Glen" Festival Sponsors (File # 150-70)
Thc 2001 Day on the Glen Festival was held on Saturday, September 22nd, at Emerald Glen Park. The
CiW. received $23,500 in sponsorships for the Festival. In addition, the City received overwhelming
support in the form of in-kind donations of goods and services from local businesses.
STAFF RECOMMENDATION: Formally recognize donors and accept git~s.
3.3 Proclamation declaring October 23-31, 2001 "Red Ribbon Week" (File # 610-50)
3.4 Public Comments
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your name for
the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, however, no action or discussion may take place
on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report
back at a future meeting concerning the matter. Any member of the public may contact the City Clerk's Office related to the proper procedure to
place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing
on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City
Council with one single action. Members of the audience, Staff or the City Council who would like an item
removed from the Consent Calendar for purposes Of public input may request the Mayor to remove the item.
4.1 Minutes of Regular Meeting of October 2, 2001
STAFF RECOMMENDATION: Approve
4.2 Approval of Agreement with Harley Davidson of Vallejo for participation in the Police
Motorcycle Buy Back Program (File # 600-30)
Purchase of a police motorcycle through this program provides for the purchase of a
motorcycle that is returned to the dealer each year in exchange for a new motorcycle. The
cost of a motorcycle through ~his program is less costly than the normal purchase of a
motorcycle.
STAFF RECOMMENDATION: Adopt Resolution and authorize City Manager to execute
Agreement.
4.3 Budget Amendment to Consultant Services Agreement for Eastern Dublin Fiscal Impact
Analysis (File # 600-30)
In August of 2000, the City Council approved a Consultant Services Agreement with
MuniFinancial in the amount of $12,500 to complete an Eastern Dublin Fiscal Impact
Analysis. Due to the request for several different scenarios that were not included in the
original engagement letter, and the licensing of the financial model to the City, the cost of the
study was exceeded by $9,100. Representatives of Dublin Ranch have agreed, as part of
Master Vesting Tentative Tract Map 7135, to pay for the costs of the study.
STAFF RECOMMENDATION: Authorize City Manager to execute First Amendment to
Agreement and approve Budget Change authorizing transfer of $9,100 from new revenues.
4.4 Appointment to Senior Center Advisory Committee (File # 110-30) ,
The City Council will consider the appointment of George McHugh to the Senior Center
Advisory Committee to fill the unexpired term (December, 2004) of Jackie Morrow, who
recently resigned.
STAFF RECOMMENDATION: Confirm Mayor's appointment.
4.5 Authorization to Solicit Bids - Civic Center Interior Painting, Contract 01-14 (File 600-35)
This project would rePaint the entire interior of the Civic Center building, excluding thc
recently-constructed expansion area. The construction budget for the project is $85,380.
STAFF RECOMMENDATION: Authorize Staff to advertise for bids.
4.6 2000-01 Alameda County Grand Jury Final Report (File # 640-80)
Staff has received correspondence from the Alameda County Grand Jury requesting comment
on Recommendations 01-08 and 01-09 of the 2000-01 Alameda County Grand Jury Final
Report. These recommendations direct the formation of a Countywide working group to
study the feasibility of constructing and operating a combined Criminalistics Laboratory.
STAFF RECOMMENDATION: Direct City Manager to respond to Grand Jury
recommendations.
4.7 Computers for our Schools Project (File # 600-40/515-60)
The City Council will consider authorizing the City Manager to execute an Agreement with
the Dublin Unified School District for funding computer technical support under the
"Computers for our Schools" project.
STAFF RECOMMENDATION: Adopt Resolution.
4.8 Change Order Approval, Contract 01-03, Civic Center Library (File # 600-35)
On May 15, 2001, the City Council awarded Contract 03-03 to NV Heathorn Construction,
Inc. As the amount of Change Orders #5 and #6 for additional grading exceeds the
authorization limit ($25,000 per Change Order) granted to the City .Manager, it is necessary
for the City Council to approve the C.O.s.
STAFF RECOMMENDATION: Approve Change Orders.
4.9 Acceptance of Grant Deed and Associated Access Easements and Approval of Declaration
of Covenants, Conditions and Restrictions (CC&Rs) for the Park & Ride Lot at Koll
Dublin Corporate Center (File # 670-40)
The construction and dedication of a park & ride facility is a requirement of both the Eastern
Dublin Specific Plan and a specific requirement of the Koll Development. The lot is located
on the northwest corner of the 1-580/Tassajara Road intersection.
STAFF RECOMMENDATION: Adopt Resolution.
4.10 Improvement Agreement for Fire Station #18 between the City of Dublin and DR
Acquisitions, LLC (File # 600-30)
Condition #, 106 of City of Dublin Planning Commission Resolution No. 00-36, adopted on
July 25, 2000, requires the developer to construct and dedicate Fire Station #18 and dedicate
the land for the station. The developer will construct the new Fire Station in accordance with
the plans and specifications provided by the City. Following completion of construction, the
City will accept the land and the improvements.
STAFF RECOMMENDATION: Approve and authorize Mayor to execute Agreement.
4.11 Consultant Services Agreement for Fire Stations #17 and #18 (File #600-30)
In June of 2001, City Staff solicited a Request for Proposals for Consultant Services for Fire
Stations #17 and #18. The proposals were reviewed by the City and Alameda County Fire
Department and BSA Architects was selected as the preferred firm.
STAFF RECOMMENDATION: Approve and authorize Mayor to execute Agreement.
4.12 Approval of Final Tract Map - Tract 7279, Greenbriar (File # 600-60)
This subdivision is located in eastern Dublin just west of Tassajara Road and north of Gleason
Drive. The Tract is comprised of 46 single-family lots.
STAFF RECOMMENDATION: Adopt Resolution approving Final Tract Map 7279 and
Resolution accepting Parkland In-Lieu Dedication Fee for use at Emerald Glen Park and/or
Dublin Ranch Phase I Neighborhood Park.
4.13 Agreement Between City of Dublin and DR Acquisitions, L.L.C. to Fund Deficit Between
Costs of Providing Service to and Revenues Generated in Eastern Dublin (File #600-30)
Various conditions.of City of Dublin Planning Commission Resolution No. 00-36, adopted on
July 25, 2000, require DR Acquisitions, L.L.C. to construct, outfit and dedicate to the City a
new fire station in Eastern Dublin. The proposed agreement requires DR Acquisitions, L.L.C.
to fund 100% of the deficit between costs and revenues from the date ofthe opening of the
fire station until June 30, 2010.
STAFF RECOMMENDATION: Approve and authorize Mayor to executed Agreement.
4.14 Final Budget Changes for Fiscal Year 2000-2001 (File #330-20)
The City Council will consider recommended budget changes as part of the closing of the
City's financial records for Fiscal Year 2000-2001.
STAFF RECOMMENDATION: Approve Budget Changes and an Operating Transfer of $2,128
to the General Fund.
4.15 Preliminary Financial Reports for the Months of August & September 2001 (File #330-50)
STAFF RECOMMENDATION: Receive Reports.
4.16
4.17
City Treasurer's Investment Report for 1st Quarter FY 2001/2002 (File #320-30)
The City's investment portfolio totals $76,261,330 (cost basis), and funds during the first
quarter were invested at an average yield of 5.065%.
STAFF RECOMMENDATION: Receive Report.
Warrant Register ($1,138,188.81) dated October 16, 2001 (File 300-40)
STAFF RECOMMENDATION: Approve
5. WRITTEN COMMUNICATIONS - None
PUBLIC HEARING
6.1 Resolution expressing City's intent to amend the Inclusionary Housing Ordinance to
mitigate the impacts of residential development on the affordability of housing in the City
of Dublin (File # 430-20)
On July 17, 2001, the City Council adopted a Resolution expressing the City's intent to
increase the percentage of affordable units and related changes to the Inclusionary Housing
Ordinance. This report includes a public notice and public hearing for consideration of a
Resolution of intent to amend the Inclusionary Housing Ordinance.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt Resolution.
6.2 West Dublin BART Specific Plan Amendment for Crown Chevrolet and EneafltHH
Properties PA 01-024 (File # 410-55)
The City Council will consider an amendment to the West DUblin BART Specific Plan for the
Crown Chevrolet and Enea/HHH Properties to extend the boundaries of the planning area,
modify the land use designations in the Plan, add a traffic mitigation measure, and increase
the FAR for the properties to 1.00.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt Resolution
approving SP amendment.
6.3 Eastern Dublin Properties Final Supplemental Environmental Impact Report, Planned
Development (I'D) Prezone (Stage 1 Development Plan) 2na Reading, Pre-Annexation
Agreement and Resolution for Reorganization Application to LAFCO PA 00-025
(File # 620-20/600-30)
The City Council will consider the following: 1) certifying the Final Supplemental Environmental
Impact Report; 2) second reading of an Ordinance approving a Pr,zoning/Stage 1 Development Plan
for an area 1,120 acres in size that is located in an unincorporated area of Alameda County bounded by
1-580 to the south and Fallon Road to the west, and City's Sphere of Influence line to the east and
north; 3) execution of a Pm-Annexation Agreement between the City and Braddock & Logan Group;
and 4) Resolution for Reorganization Application to LAFCO.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt Resolution
certifying the Eastern Dublin Properties Supplemental Environmental Impact Report; waive
reading and ADOPT Ordinance approving a PD Prezone Stage 1 and Development Plan; adopt
Resolution approving the Pre-Annexation Agreement; and adopt Resolution authorizing
initiation of application for Reorganization with Alameda County LAFCO.
UNFINISHED BUSINESS
7.1 Proposed Inclusionary Zoning Ordinance Amendments (File # 450-20)
In July 2001, the City Council amended the present Inclusionary Zoning Ordinance to increase in-lieu
fee requirements to $2 per square foot for single-family residential units and $1.50 per square foot for
multi-family units. In addition~ the Council directed that Staff return with potential Inclusionary
Zoning Ordinance amendments. As a result of public testimony at the July Council meeting, Staff has
met with a group of developers and housing advocates in three meetings regarding potential Ordinance
amendments.
STAFF RECOMMENDATION: Provide Staff with direction regarding proposed Inclusionary
Zoning Ordinance changes.
7.2 Formation of a City of Dublin Housing Task ForCe (File # 110-30)
The City Council will discuss the issues related to the appointment ora Housing Task Force
to meet with Staff and Consultants on the Housing Element of the General Plan and other
issues as assigned.
STAFF RECOMMENDATION: Approve formation of Housing Task Force and provide
direction to Staff.
7.3 Ted Fairfield Park Dedication (File # 920-60)
Ted Fairfield Park is the City's newest neighborhood park and is located in the Dublin Ranch
Development on North Dublin Ranch Road between Antone Way and Oak BluffLane. The
dedication of Ted Fairfield Park will be postponed due to construction delays. The Council
will consider options for potential event dates and components.
STAFF RECOMMENDATION: Provide direction to Staff
NEW BUSINESS
8.1 Designation by City Council of an Ad Hoc Audit Review Committee (File # 310-60/110-30)
The independent auditors from the firm of Vavrinek, Trine, Day & Company will be
completing all of the work required to publish the Comprehensive Annual Financial Report
for the Fiscal Year ending June 30, 2001. In the past, the City Council has established an Ad
Hoc Committee to review the report with the Auditors.
STAFF RECOMMENDATION: Appoint two members of the City Council to meet with the
City Auditors to review and discuss the report for FY ending June 30, 2001.
8.2 Request by Valley Christian Center to Initiate a General Plan Amendment Study for a 1.4
Acre Site located at 7500 Inspiration Drive (File #420-30)
VCC is requesting that the City Council allow the initiation of a General Plan Amendment
Study to designate 1.4 acres of Public/Semi-Public Facility property for Medium High
Density Residential 14.1-25.0 dwelling units per acre to accommodate the multi-family
development component of a Master Plan for the Valley Christian Center facility.
STAFF RECOMMENDATION: Adopt appropriate Resolution either approving or denying the
Initiation of the General Plan Amendment Study
8.3 Civic Center Holiday Light Display (File # 950-40)
The City Council will determine whether the Civic Center's holiday lighting should be
displayed. The lighting consists of a row of lights on the roof perimeter and a lighted tree on
the front lawn. Options include all-night display or use of timers to display the lights from
7 p.m. to midnight only.
STAFF RECOMMENDATION: Provide direction to Staff.
OTHER BUSINESS
9.1 Committee Reports
9.2 Brief INFORMATIONAL ONLYreports from Councilmembers and/or Staff
10. ADJOURNMENT
City Council Meeting # 575 K2/cc-mtgs/10-16-01agenda.doc Agenda Printed 10/12/2001 3:30 PM