HomeMy WebLinkAbout*CC Agenda 11-05-2002 AGENDA
DUBLIN CiTY COUNCIL
RB G~O LA R g~I B B TIHG
Tuesday, November 5, 2002, 7:00 p.m.
DUBI3N C~V~C CENTER, :LO0 Civic Plaza
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CALL TO ORDER & CLOSED SESSION (6:30 p.m.)
CONFERENCE WITH LEGAL COUNSEL - Initiation of litigation pursuant to subdivision(c) of Section
54956.9:(1 case)
2. CONFERENCE WITH LEGAL COUNSEL - Existing Litigation - Government Code Section 54956.9(a)
Name of Case: Goodland Landscape v. City of Dublin, Alameda Superior Court No. 2002042262
3. CONFERENCE WITH LEGAL COUNSEL - Existing Litigation - Government Code Section 54956.9(a)
Name of Case - Livermore Area Recreation & Park District v. City of Dublin, Alameda County
Superior Court No. 2002049773
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
2. REPORT OF CLOSED sESSION ACTION
3. ORAL COMMUNICATIONS
3:1 Introduce New Employee, Debra LeClair, Public Works Office Assistant II (File # 700-10)
3.2 Proclamation declaring NOVember 24-30, 2002 "National Family Week" (File # 610-50)
3.3 Public Comments
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium
and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In
accordance with State Law, however, no action or discussion may take place on any item not appearing on the posted
agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a
future meeting concerning the matter. Any member of the public may contact the City Clerk's Office related to the
proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY
discuss and/or take action on items not appearing on the agenda are contained in Government Code Section
54954.2(b)(1)(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City
Council with one single action. Members of the audience, Staff or the City Council who would like an item
removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item.
4.1 ' Minutes of Regular Meeting of October 15, 2002
STAFF RECOMMENDATION: Approve
4.2 Award of Bid, Contract 02-14, Civic Center HVAC (Heating, Ventilating, Air
Conditioning) Renovation, to N. V. Heathorn, Inc. (File # 600-35)
This project would replace the existing rooftop HVAC units, make ducting changes to
improve air flow in some areas of the building, and install an energy management system.
The low bid received ($271,132), is within funds budgeted for this project.
STAFF RECOMMENDATION: Adopt Resolution awarding Contract to N.V. Heathorn, Inc.
4.3 City Treasurer's Investment Report for Ist Quarter of FY 2002-03 (File # 320-30)
The City's investment portfolio totals $91,098,497 (market value), and funds during the 1st
quarter were invested at an average yield of 3.546%.
STAFF RECOMMENDATION: Receive Report.
4.4 Authorization to Solicit Bids - Traffic Signal Battery Backup Systems, Contract 02-18 (File
# 6OO-35)
This project would install battery backup systems for traffic signals at 8 major intersections.
The project also includes conversion of yellow signal indications to LED (light emitting
diode). The City has been awarded a $22,400 grant, which will partially offset the cost of the
project.
STAFF RECOMMENDATION: Authorize Staff to solicit bids.
4.5 Award of Bid, Civic Center Council Chamber Lighting Supplement Project (File # 200-30)
This project provides for the installation of recessed light fixtures and related electrical
modifications in the Council Chamber. The low bid received ($32,343), from Tri-City
Electric, Inc., is within funds budgeted for the project.
STAFF RECOMMENDATION: Adopt Resolution awarding Contract to Tri-City Electric, Inc.
4.6 Approval of Improvement Agreement with Sprint Spectrum L.P., a Delaware Limited
Partnership, for improvements at the Shannon Community Center, 11600 Shannon
Avenue (File # 600-30)
In exchange for a lease from the City to install an antenna facility in the rear of the Shannon
Center parking lot, Sprint has agreed to landscape and enhance the parking lot and dumpster
areas.
STAFF RECOMMENDATION: Adopt Resolution approving Improvement Agreement with
Sprint Spectrum L.P.
4.7 Acceptance of Improvements, Parcel Map 6985 "Canessa Property" (3 lots at the west end
of Hansen Drive) by Perfect Service Builders, Inc. (d.b.a. Home Finishes) (File # 600-60)
This Parcel Map contains 3 single-family lots and is located at the west end of Hansen Drive.
The public improvements are now complete and it is appropriate that the City accept these
improvements for City maintenance.
STAFF RECOMMENDATION: Adopt Resolution accepting improvements and accepting
Maintenance Bond in the amount of $30,538.
4.8 Approval of Final Tract Map 7327, Tract Developer Agreement, Private Street Name and
Acknowledgment of Impact Fee Credit Transfers for Dublin Ranch Development Area G,
Neighborhood H-2 (Toll-Dublin, LLC) (File # 600-60)
This Tract is located east of Tassajara Road, north of Dublin Boulevard and south of Central
Parkway in Eastern Dublin. Two of the 19 lots will contain 626 condominium dwelling units
and the other lots are for common areas.
STAFF RECOMMENDATION: Adopt Resolution approving Final Tract Map 7327 and
Private Street Name; and adopt Resolution acknowledging Impact Fee Credit Transfers for
Community and Neighborhood Park Lands.
4.9 Request for Authorization to Distribute a Request for Proposals (RFP) for the Purchase of
One City Pool Vehicle (File # 350-20)
This proposed City pool car would be a hybrid gasoline/electric vehicle. The hybrid vehicle
gets much higher gas mileage and is cleaner to the environment than a standard gasoline
powered vehicle.
STAFF RECOMMENDATION: Authorize Staff to distribute the RFP to qualified dealers.
4.10 Request from the Biletnikoff Foundation to designate a street within Dublin Ranch under
the City's Policy for Naming by a Nonprofit Organization (File # 820-60)
This request proposes to utilize the City's street naming policy for nonprofit organizations to
raise funds for the Biletnikoff Founda. ti0n in Dublin.
STAFF RECOMMENDATION: Approve request.
4.11 Final Budget Changes for Fiscal Year 2001-02 (File # 330-20)
The City Council will consider recommended budget changes as part of the closing of the
City's financial records for FY 201-.02.
STAFF RECOMMENDATION: Approve the Budget Changes.
4.12 Warrant Register ($1,861,299.71) dated November 5, 2002 (File # 300-40)
STAFF RECOMMENDATION: Approve
5. WRITTEN COMMUNICATIONS - None
6. PUBLIC HEARING
6.1 Speed Limit Change on Dublin Boulevard (Hacienda Drive to Tassajara Road)
(File # 590-20)
Engineering Studies indicate that the speed limit on Dublin Boulevard between Hacienda
D~ive and Tassajara Road should be reduced from 50 mph to 45 mph.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; waive reading and
INTRODUCE Ordinance.
6.2 General Plan Amendment to add General Plan Land Use Map to the General Plan
document in place of Primary Planning Area Land use and Circulation Map, Eastern
Extended Planning Area Land Use Map, and Western Extended Planning Area, Schaefer
Ranch Project Sector Land Use and Circulation Map, all of which will be deleted, and to
make minor associated text changes (File # 420-30)
In an attempt to simplify the General Plan document and reduce the number of land use maps
contained within, Staff is proposing to replace the Primary Planning Area Land Use and
Circulation Map, Eastern Extended Planning Area Land Use Map, and Western Extended
Planning Area, Schaefer Ran, ch Project Sector Land Use and Circulation Map with one single
General Plan Land Use Map that contains all of the same information.
STAFF RECOMMENDATION: Conduct public hearing; deliberate; adopt Resolution
approving the General Plan Amendment.
7. UNFINISHED BUSINESS
7.1 Bus Shelter Design Project (File # 600-30)
The Bus Shelter Art Selection Committee and the Heritage & Cultural Arts Commission are
recommending approval of the Bus Shelter artwork design proposal.
STAFF RECOMMENDATION: Receive presentation from the City's Art Consultant and
approve the artwork- OR- provide alternate direction.
7.2 Dublin Public Library Time Capsule (File # 940-50/910-40)
The City Council will receive an update on the Time Capsule project for the new library and
consider a ceremony to place the Time Capsule in the ground on Saturday, November 23,
2002.
STAFF RECOMMENDATION: Approve' date and time of ceremony.
7.3 Downtown Streetscape Implementation Plan for the Downtown Specific Plan -
Reconsideration of Monument Design (File # 600-30)
The Task Force recommended design o£ the Erst monument for the Downtown Streetscape
Improvement Plan is being presented to the City Council for consideration and approval.
STAFF RECOMMENDATION: Approve design; instruct Consultant to prepare construction
bid documents; and direct Staff to request bids following preparation of bid-level documents.
8. NEW BUSINESS
8.1 Update on Preliminary Studies for the Downtown Streetscape Improvement
Implementation (File # 600-30)
The City Council will review and consider the Tree Evaluation Study for Village Parkway
and the Preliminary Feasibility Study Report for Pedestrian Bridge Over Dublin Boulevard at
Golden Gate Drive prepared for the Downtown Strcetscape Improvement Implementation
Program (CIP # 94060)
STAFF RECOMMENDATION: Accept Arborist's Tree Evaluation for Village Parkway and
direct Staffto include design and construction of sidewalk widening project in the Capital
Improvement Program; and accept Engineer's Feasibility Study for Pedestrian Bridge and
determine to do no further study at this time.
8.2 Review of the Bylaws for the Parks & Community Services Commission, Heritage &
Cultural Arts Commission, Dublin Municipal Code Chapter 2.12 - Planning Commission,
and the Dublin Planning Commission Rules of Procedure (File # 920-70/910-701660-20)
The City Council will review the,Bylaws of Dublin's three Commissions. The two main
areas of focus of this review will be the term lengths and attendance requirements.
STAFF RECOMMENDATION: Provide direction to Staff on the term lengths and attendance
associated with the three Commissions. If any modifications are requested, Staff will bring the
necessary documentation back for Council action at the next City Council meeting.
8.3 Award of Bid - Civic Center and Shannon Center Telephone and Voice Messaging System
(File # 600-30)
The City Council will consider accepting the bid of KTS Services, Inc., for replacement of the
Civic Center and Shannon Center telephone and voice messaging system.
STAFF RECOMMENDATION: Adopt Resolution accepting bid of KTS Services, Inc.
($107,976.38), and authorizing the City Manager to execute the contract.
9. OTHER BUSINESS
9.1 BrieflNFORMATIONON£Yreports from Council and/or Staff, including Committee
Reports
10. ADJOURNMENT
City Council Meeting # 605 K2/cc-mtgs/11-5-02agenda.doc Agenda Printed 10/31/2002 2:49 PM